Time and Attendance Deployment Project Workforces Emp Center

Project Objectives • Deploy and implement an OSU-wide on-line time and leave reporting system

What Should Be Included? Employees & Supervisors Usability Definitions, Contracts and Policy Process Flow

Gathering Requirements • Reviewed OSU jobs and the practices and policies associated with them

What Did We Hear? Do more of this • Let the system do the

What Did We Hear? Do less of this • • Printing, signing, moving and

Workforce Project Timeline 2012 2013 Jan Feb Mar Apr May Jun Jul Aug Sep

Partial List of Components OSCAR Multiple Assignments ACT Emp. Center Timeclock Controller Physical Timeclocks

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Time and Attendance Deployment Project Workforce’s Emp. Center and ACT software at OSU

Project Objectives • Deploy and implement an OSU-wide on-line time and leave reporting system – To improve accuracy and consistency. • Eliminate printing and copying information between paper and computers • Automate overtime, holidays, differential and leave calculations – To add convenience • Provide a current running balance of all leave types • Quickly and automatically route timesheets for approval and processing. • Review information from any computer – To add efficiency • Automate time entry so HR employees can focus attention on other pressing needs. • Built-in delegation and routing

What Should Be Included? Employees & Supervisors Usability Definitions, Contracts and Policy Process Flow Business Center Staff Central HR Central Payroll Software Capabilities OSU Requirements Workforce OSU IS Teams

Gathering Requirements • Reviewed OSU jobs and the practices and policies associated with them Pay codes Labor allocation Time clocking Premiums Differentials Time off requests Rounding Schedules Holiday calendars Multiple assignments Approvals Delegation End of period processing Full, part time and unit pay • Held 15 full-day requirement gathering sessions and 5 focus group sessions, collecting input from HSBC UABC ASBC BEBC FOBC AMBC AABC Central Payroll Central HR Benefits Labor Relations Supervisors Classified workers Unclassified workers Faculty Timekeepers Student Health Ship Ops Rec Sports Vet Med Athletics Part time employees Employees using FMLA Extension services Student employees Housing & Dining Information Services OSU’s Requirements

What Did We Hear? Do more of this • Let the system do the math, provide the correct options for my job, update my balances and allow me to request time off • Process time entered on my timesheet, even if I’m out sick and my supervisor is out of town the day they’re due. • Display clock in/out times directly on my timesheet • Allow me to correct errors and add comments from any computer • Integrate special leave (FMLA, disability, state-specific programs) • Give HR employees time to do more HR work • Interpret and apply rules and policy consistently • Provide scheduling solution Beyond this project’s scope—of interest for future phases • Speed up hiring process

What Did We Hear? Do less of this • • Printing, signing, moving and copying paper Working with spreadsheets Rush processing of late timesheets Business-center specific forms and processes

Workforce Project Timeline 2012 2013 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Actualize--Config & Test & Clock Install Validate—Test & Train Unclassified Train & Launch Classified Salaried All other employees Milestones M 4 M 5 M 6 M 7 M 8

Partial List of Components OSCAR Multiple Assignments ACT Emp. Center Timeclock Controller Physical Timeclocks Banner