TIBC Road Maintenance SubCommittee Meeting TIBC RM Subcommittee

TIBC Road Maintenance Sub-Committee Meeting TIBC RM Subcommittee Washington Plaza Washington, DC April 10, 2019

Subcommittee Background � Established March 2016 � Purpose: “Establish a workgroup of Bureau of Indian Affairs and TIBC members to analyze, record, and develop data for road maintenance budget needs. ” � “support budget development with realistic and verifiable data”

What is the difference? Construction vs. Road Maintenance � � Road and bridge maintenance by definition is the preservation of the structure/roadway in the as-built condition. It is not a reconstruction or improvement activity. Construction is a rebuilding and/or improvement activity. Construction activities for Tribal Transportation facilities administered by the BIA and the Federal Highway Administration is funded with funds provided from the federal allocated dollars from USDOT (23 USC 202). In FY 2019, the construction account makes $495 M available to perform eligible activities, of which construction and improvement are included. In FY 2019, the BIA road maintenance account makes ~$34 M available to perform eligible BIA transportation facilities maintenance.

PAVED ROADS Construction funds allow reconstruction and improvement of roads, whereas maintenance is restricted to maintaining as-is. Const. /Improve 23 USC 202, TTP$ Ma in te na nc e TPA DOI RM $

EARTH ROADS Const. /Improve 23 USC 202, TTP$ M ai Construction funds allow the reconstruction and improvement of roads, whereas maintenance is restricted in maintaining as-is. This is most apparent when the existing roads in an unimproved earth road nt en a nc e TPA DOI RM $

� Dec. TIBC Road Maintenance Subcommittee Actions 2016: The subcommittee through the tribes in the Great Plains Region and BIA developed a on -line survey of tribes/BIA agency offices on road maintenance functions, costs, priorities and needs. � April 18, 2018: DOI and OMB approve distribution of road maintenance survey nationwide. � Sept. 30, 2018: Survey link is closed and data finalized. � November 2018: Summary Analysis interpreted.

Data is needed to improve on “NEED” � DATA � MANAGEMENT Data is needed on a tribal level of ◦ Maintenance data for roads, bridges, equipment needs, ferry facilities, �Miles of roads maintained �Surface Type, Functional Classification �Cost for each activity (routine, emergency, repair, snow/ice) ◦ Pavement management ◦ Bridge management �Bridge Maintenance activities

Respondent Breakout 19; 13% Tribes BIA Agency/Regions 123; 87%

Survey Categories/Data Request � Respondent ID � ASSESSMENT � PRIORITIES � TOP 3 RM ISSUES � INVENTORY/ASSET MANAGEMENT � TRAINING/COMPLIANCE � PARTNERSHIPS � SAFETY/SECURITY YARDS � EXPENDITURES � COST PER MILE � VEHICLES/BUILDINGS � TRAILS/PATHWAYS

PRIORITIES (highest to lowest) � Snow/Ice Removal � Pavement Maintenance (potholes or pavement markings) � Gravel Maintenance � Signing � Pavement Sealing � ROW Maintenance (ditch mowing, tree removal, etc. ) � Culverts � Remedial work on improved earth roads

Top 3 Road Maint. Issues � Funding - 125 � Equipment Needs - 95 � Paved Road Maint. - 69 � Winter Activities - 38 � Earth Road Maint. - 36 � Qualified Operators - 19 � Erosion Control/Dust - 15 � Training - 11 � Traffic Control- 9 � Bridge Maint. -7 � Gravel Road Maint. - 1 � Storm Repairs - 1 Question: On your reservation, please identify the current 3 top road maintenance issues. Do this by checking 3 boxes to identify the top three in rank order by entering a "1", "2" or "3", of which 1 is of the highest priority.

Summary: � When asked if they have a road inventory, 94% responded: “Yes” � When asked if they have an active asset management system, 62% responded: “No” � When asked about methods of data collection, 8. 5% responded: “Electronic” � If electronic data collection is used, is it shareable, 67% responded: “No” � When asked if they “maintain data on road maintenance activities”, 76% responded: “Yes”

TTP EXPENDITURES IN FY 16 & FY 17 - at a glance Fiscal Year 2016 $1. 16 $6. 29 $23. 78 $34. 73 $10. 99 $1. 75 2017 $2. 08 M $7. 58 M $38. 8 M $47. 26 M $14. 89 M $3. 66 M Safety (non-construction) M Transit (non-construction) M Administration M Maintenance M Planning M Other Non-Construction M Active Design/Construction Projects $188. 78 M $183. 9 M Total $267. 48 M $298. 17 M Since 2005, congress has allowed tribes to use a portion of their construction funds to perform road maintenance. In FY 16 and FY 17, tribes chose to use between 13 - 16% of the available construction funds for maintenance of roads within their tribal lands, communities and villages.

Next Steps � It is important that BIA and TIBC RM Subcommittee begin the process of following up on developing methods to manage and track data associated with road maintenance activities by tribes/agencies. � What is needed? ◦ A road maintenance management system that tribes can use to report data describing need, performance and accomplishments. ◦ A pilot project at a region to develop an asset management tool “to analyze, record, and develop data for road maintenance budget needs. ”