Thrive Clubs Organizations Training Advisors Thrive Outline of
Thrive. Clubs & Organizations Training Advisors
Thrive. Outline of Training § Basic Information & Policies § Planning an Event § Resources for Clubs & Orgs § Is Your Club the Best of the Best! § Being an Advisor
Thrive. Club & Org Information & Policies § Club & Org President’s Council § Utilizing My. Queens § Policies § Updating Information § Posting Policy § Off Campus Events
Thrive. Planning an Event § My. Queens § Student Life § Student Activities § Campus Event Planning § Follow the Steps
Thrive. Step 1: Request Space § Tamara Osborne Facility Rentals § Ad Astra § Remember, students have not officially reserved their space until they get the follow up email CONFIRMING their space request!! § Using Burwell Parlors
Thrive. Step 2: Event Services Request § AFTER their space is CONFIRMED… § When to Use it? ALWAYS!!! § Notifies Student Activities of the Event § Request Services like… § Reserve Tables, Chairs, Stage, Trash Cans, Etc. § Reserve Media Equipment (Small & Large) § Have your Room Unlocked § Campus Police Officer
Thrive. Step 3 – FOOD!!!! § Dee Wood, Catering Director § All food must be ordered through Chartwells § Catertrax § Food orders must be approved by Amber Perrell § Other Catering Services § Tablecloths § Curtain
Thrive. Step 4 – Confirm Event Services Requests § It’s Not Enough to Just Hit Submit/Send. § Make sure your students have received confirmations and are all set to go!
Thrive. Step 5 – Special Event Preparations § All Special Events require 2 weeks notice § Alcohol Events • Officers • Bartenders § Bonfire – Fire Circle Usage Request Form • Fire Wood • Hose • Fire Extinguishers
Thrive. Step 6: Decorations § Check out these great resources: § Oriental Trading § Shindigz § Amazon § Party City § Thrift Stores § M&N International
Thrive. Step 7: Contracting Outside Vendors/ Performers/Services § System for Approval of Contracts § Contracts should include: § Date, Time, Location § Amount to be Paid § Service Provided § Contract Template or Informal Agreements
Thrive. Step 8: Advertise!!!! § Student Life Calendar - My. Queens § Rex Text § Submit with Event Services Request OR § Email rextext@queens. edu § Facebook – Queens Get in the Know § Faculty & Staff - QNews § Bulletin Boards
Thrive. RESOURCES § Clubs & Orgs Suite § Craft Supplies § Balloons & Helium § Tablecloths § Printing § Service Center
Thrive. Club and Organization of the Year § Requirements for Consideration: § § Must Register Club or Org by September 2, 2011 Must Submit Budget Request by October 12, 2011 Must attend 70% of President’s Council Meetings Executive Member must attend at least 1 Leadership, Lunch & Learn § Group must host at least 1 social or educational event per semester that is open to the campus § Group must host at least 1 service project/trip
Thrive. Being an Advisor § Student Development § Empowering Students § Developing Leaders § Sharing Expertise § Holding Accountable
Thrive. How to be the best Advisor you can be! § Be visible & available § Be consistent § Uphold Queens policy & NC laws § Guide, don’t do! § It’s ok for them to fall down § Let Student Activites know if you’re having problems.
Thrive. Tips for Success § Set up a meeting with the clubs leadership to help them establish plans § Discuss expectations between yourself and the club § Assist the group in evaluating their successes and failures. § Challenge the group to grow & develop § Keep a sense of humor!
Thrive. Here to Help… Amber Perrell Director of Student Activities 704 -337 -2263 704 -301 -5098 perrella@queens. edu
Thrive. QUESTIONS?
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