Thrive Clubs Organizations Executive Officer Training Thrive Introductions

Thrive. Clubs & Organizations Executive Officer Training

Thrive. Introductions § Who we are § What changed over the summer § People § Spaces § Moving forward

Thrive. Outline of Training § Basic Information & Policies § Planning an Event § Managing & Requesting a Budget § Break & Catering Samples § Levine Center Tour

Thrive. Club & Org General Information § Registration due SEP 9! § Form is on my. Queens § Update Information § Presidents’ Council § Sept 20 § Oct 25 § Nov 20

Thrive. Presidents’ Council and SGA § Presidents’ Council § What it is § What it does § Why it’s important § SGA § New bill structure § Plans for the year

Thrive. Requesting Budget § SGA Funds Usage Policy • Tshirts • Conferences § My. Queens – Budget Request Form § Campbell Corder, SGA Executive Treasurer § campbell. corder@queens. edu

Thrive. Payments – Using the Credit Card § Credit Cards (Less than $250) § Reserve with Erin Fox § Mark Receipts • Club Name • Event Name • Account # • Event Code

Thrive. Payments by Check § Paying by Invoice § Get a Purchase Order (Over $500) • Allow 3 business days for a PO to be processed § Check Requests (Triplicate) • Submit at least 2 weeks prior to date needed • Submit the contract/invoice with paperwork • Must be signed by Dean Downey or Erin Fox and Vice President, Dr. Ralph • Over $500 - SGA Treasurer must also sign • Pick up checks 2 -3 days in advance

Thrive. Club or Organization of the Year § Requirements for Consideration: § Must Register Club or Org by September 9, 2013 § Must attend 70% of Presidents’ Council Meetings § Executive Officers must attend at least 1 Leadership Lunch & Learn § Group must host at least 1 social or educational event per semester that is open to the campus § Group must host at least 1 service project/trip

Thrive. RESOURCES § Clubs & Orgs Suite § § § Craft Supplies Balloons & Helium Tablecloths Keep it Clean Let Erin Fox know if supplies are running low! § Printing

Thrive. My. Queens § Home to ALL the info!! http: //myqueens. edu/Students/Pages/Student. Activities. aspx

Thrive. Planning an Event § My. Queens § Student Life § Student Activities § Campus Event Planning § Follow the Steps

Thrive. Highlights § Use Ad. Astra! § Exceptions: Burwell Parlors and Morrison Conference Room § Space not confirmed until Lauren Bowen sends an email § Special Event Prep § Alcohol § Fire Circle § Contracts § Signed by Erin or Dean Downey § Information complete § Posting Policy

Thrive. Welcome to the Levine Center! § It’s YOUR space – use it! § Ad. Astra calendar § Ballroom § Lounge § Classrooms § Studios

Thrive. QUESTIONS?

Thrive. FOOD!!!! § Dee Wood, Catering Director § Catertrax § Must be approved by Erin Fox § Other Catering Services § Tablecloths § Curtain (Free in Dining Hall) § Curtain ($50 outside of Dining Hall) § Alcohol Events § Bartenders § Officers § 2 Week Notice!