This webinar will begin shortly There will be
This webinar will begin shortly. There will be no audio until the webinar begins at 10: 00 AM. Thank you for your patience. CALIFORNIA DEPARTMENT OF EDUCATION Tony Thurmond, State Superintendent of Public Instruction
Webinar on COVID-19 Guidance or Early Learning and Care Contractors Early Learning and Care Division and Fiscal and Administrative Services Division Date: February 5, 2021 Time: 10: 00 AM – 11: 00 AM CALIFORNIA DEPARTMENT OF EDUCATION Tony Thurmond, State Superintendent of Public Instruction
Welcome and Introductions 3
Meeting Agenda • Introduction and Director's Welcome • California Department of Education (CDE) Updates – What's New and Upcoming • Program Quality Implementation (PQI) Updates • Fiscal Updates • Questions • Closing 4
Where are the Federal Funds? • On December 27, 2020, Congress approved the Consolidated Appropriations Act of 2021 and authorized $10 billion nationally • California was awarded $964 million of these funds on February 3, 2021 5
Senate Bill (SB) 820, Section 61: Language for Additional Federal Funds Proposed Investment in Priority Status and CDE Notes Order (1) $30 million to reimburse providers Already met with previous $110 million in for waived family fees for families in federal Coronavirus Relief Funds (CRF) distance learning or sheltering in place, September 2020 through June 2021 (2) $35 million in additional funds for dual provider payments during 14 additional non-operational days Not needed; the amount already allocated is sufficient (3) $100 million to extend Emergency All children in Emergency Childcare have Childcare through June 2021 and been extended through June 30, 2021 with enroll additional children in previous $110 million federal CRF 6 Emergency Childcare
SB 820, Section 61: Language for Additional Federal Funds (2) Proposed Investment in Priority Order Status and CDE Notes (4) $30 million to expand access to high quality direct contract programs The CDE is re-looking at applications submitted for General Child Care (CCTR) expansion in 2019 -20, to save time in getting funds out to the field. (5) $15 million in reopening stipends The CDE is working with the Legislature and the Administration to ensure these resources are issued as quickly as possible to the field. (6) $90 million in stipends to support increased costs due to COVID-19 The CDE is working with the Legislature and the Administration to ensure these resources are issued as quickly as possible to the field. 7
Management Bulletin 21 -03 • Implements a statewide "abandonment of care" policy • Removes contractor policies for unexcused absences • Updates the recertification timeline 8
Management Bulletin 21 -04 • Only applicable to California State Preschool Programs (CSPP) • Allows transitional kindergarten (TK)- and kindergarten (K)- age eligible children to be served in CSPP for the 2020 -21 program year when specific requirements are met • Recertification updated for full-day CSPP • Reporting TK- and K- age eligible children in the Child Development Management Information System (CDMIS) 9
Program Quality Implementation Office Update • Monitoring ‒ Federal Program Monitoring (FPM) and Contract Monitoring Reviews (CMR) ‒ Remote monitoring for Fiscal Year (FY) 2020 -21 ‒ Selection Criteria ‒ Notification for FY 2020 -21 monitoring • Training ‒ Quality Practices During the COVID-19 Pandemic ‒ Program Self-Evaluation (PSE) o PSE Management Bulletin 10
SB 89 Cleaning Supplies for Childcare Providers (CSCP) Update CSCP Funding Update Amount Apportionment $50, 000 Total expended to date Total unspent funds $44, 354, 694 $5, 645, 306 • Two counties over-expended • Majority of counties underspent • Have reports from all counties, but several are under review 11
Fiscal Updates: Stipends or Hazardous Pay an Allowable Expense? Stipends: ‒ Federal Regulations require stipends to be a pre-approved expenditure ‒ Given that pre-approval was not authorized, contractors should not issue stipends to employees utilizing CDE contract funds Hazardous Pay to Employees: ‒ Consistent with the Code of Federal Regulations (2 CFR) 200. 430, contractors may issue hazardous pay to employees if they have the funding to do so ‒ Hazardous pay applies to those directly employed by the contracting agency and does not apply to providers 12
Fiscal Updates: Hazardous Pay • 2 CFR 200. 430 and subsequent guidance provided throughout the COVID-19 pandemic supports compensation and extra pay so long as the agency ensures that the compensation: ‒Is reasonable for the services rendered ‒Is paid pursuant to an agreement entered in good faith between the agency and the employee ‒Conform to established written policies and procedures of the agency ‒Is consistent applied to both federal and non-federal activities • Contractors may develop written policies and procedures that include the beginning of the pandemic, if necessary, in order to comply with these regulations and issue hazard pay ‒ contractors must not differentiate between the funding source of each employee for the purpose of determining hazardous pay for each employee 13
Fiscal Update: Status of the Remaining $110 Million Allocation • $110 million appropriated for the following priorities is sufficient to cover cost for all impacted contractors • $30 million to cover the cost of waived family fees for families not receiving in-person care • $80 million for: ‒ California Alternative Payment Program (CAPP), Migrant Alternative Payment Program (CMAP), Migrant Childcare (CMIG), General Child Care (CCTR), and Family Child Care Home (CFCC) contracts to support overearnings due to school-age children requiring full-time care ‒ Extending the timeline of temporary Emergency Childcare services o $49 million released in December 2020, which was estimated to extend services through May 31, 2021 14
Fiscal Updates: Family Fee Augmentation for CAPP Contractors • On or around December 18, 2020, CAPP contractors received a contract amendment that included an augmentation for July and August Family Fee Waivers ‒ Augmentation was based on the average family fees collected over the last three years • The CDE is reviewing data submitted on the line Waived Family Fees for Certified Children (July and August) to determine whether contractors were sufficiently funded for July and August waived family fees 15
Questions Photo Credit: Saint Vincent’s Day Home; Oakland, CA 16
Resources • Webinar slides, MBs, Frequently Asked Questions (FAQs), can be found on the ELCD COVID-19 Guidance web page at: Øhttps: //www. cde. ca. gov/sp/cd/re/elcdcovid 19. asp • You may submit additional questions to the ELCD Emergency email inbox at: ØELCDEmergency@cde. ca. gov • To contact your assigned PQI Office Regional Consultant, a list of consultants can be found on the ELCD Consultant Regional Assignments web page at: Øhttps: //www. cde. ca. gov/sp/cd/ci/assignments. asp ØConsultants are most easily reached by email Øor by phone at (916) 322 -6233 17
Resources (2) • To contact your Child and Adult Care Food Program County Analyst, a list can be found at: Øhttps: //www. cde. ca. gov/ls/nu/cc/cacfpcontact. asp • To access the main page of the Child and Adult Care Food Program, where you can find links to trainings and so much more, please visit: Øhttps: //www. cde. ca. gov/ls/nu/cc/ • For more information about the Master Plan for Early Learning and Care, please visit Øhttps: //www. chhs. ca. gov/home/master-plan-for-early-learning-and-care/ 18
Closing Photo Credit: Kidango Decoto Center; Union City, CA 19
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