This webinar will begin shortly There will be

This webinar will begin shortly. There will be no audio until the webinar begins at 10: 00 am. A recording will be posted to the Program Self-Evaluation web page. Thank you for your patience. CALIFORNIA DEPARTMENT OF EDUCATION Tony Thurmond, State Superintendent of Public Instruction

Program Self-Evaluation (PSE) Early Learning and Care Division (ELCD) Program Quality Implementation Office (PQI) Date: April 14, 2021 Time: 10: 00 a. m. to 12: 00 p. m. CALIFORNIA DEPARTMENT OF EDUCATION Tony Thurmond, State Superintendent of Public Instruction

Welcome and Introductions 3

Change Brings Opportunity Please place in the chat box one (1) practice or strategy your program has implemented due to the pandemic that you will continue to use going forward. 4

Agenda • Program Self-Evaluation (PSE) Requirements • Bringing it All Together • Required Documentation • Submission Requirements to ELCD • Looking Ahead • Questions 5

Program Self-Evaluation (PSE) (2) California Code of Regulations, Title 5 (5 CCR) 18279 1. Use the program review instrument to assess your program 2. Identify the areas where you have effective practices 3. Identify where your practices need improvement 4. Develop an improvement plan that addresses those areas in your summary 5. Staff and board participation 6

Program Self-Evaluation (PSE) (3) The annual plan must include a self-evaluation based on the use of the: • Program Review Instrument (PRI) • The applicable Parent Survey Direct Service Contractors • Desired Results Developmental Profile (DRDP) • Environment Rating Scale (ERS) 7

PSE Changes for Fiscal Year (FY) 2020– 21 • A multiple-choice question survey will replace the form ELCD 4000 for FY 20– 21 • Contractors are to submit only one (1) survey per contractor • The requirement for the ERS assessment has not changed, however we have added flexibility for the use of the tool during the pandemic. The Environment Self-Certification During Pandemic Conditions Questionnaire may be completed this fiscal year only in lieu of the Age-Appropriate Environment Rating Scale 8

Why is the PSE Process Important? Program Self. Evaluation (PSE) Analyze Data Implement Plan Gather Data 9

Bringing it All Together Gather Data • ELCD 4000 M Survey • Parent Survey • Program Instrument • DRDP • Environment Rating Scales or Environment Self-Certification 10

Summary of Findings – Parent Survey EESD Form 4003 Desired Results Parent Survey • Feedback from parents on services provided to children and families • Identify the Key Findings based on the survey results • Reflect on the results and record progress or changes made to the key finding(s) 11

Summary of Findings – Program Review Instrument EESD Form 4001 Program Review Instrument (PRI) • Items that met requirements • Items that require action plan or modification 12

Classroom/Home Summary of Findings – DRDP EESD Form 3900 Desired Results Developmental Profile for The Classroom and Family Child Care Home Level • Summarize and review the results of the DRDPs • Identify trends or patterns in the children's development • Develop goals and expected completion dates 13

Agency Summary of Findings – DRDP EESD Form 4004 Desired Results Developmental Profile (DRDP) • Determine key findings • Compile the information from all of the individual classroom(s) or family child-care home(s) DRDPs • Define at least one goal at the domain level to address important issues regarding the educational needs of children 14

Summary of Findings – Environment Rating Scale EESD Form 4002 Environment Rating Scales • Enter key findings from the Environment Rating Subscales • Action plan to improve subscales scoring below a five (5) • Optional if completing the Environment Self-Certification 15

Environment Self-Certification During Pandemic Conditions • For FY 2020– 21 programs that are open, in part or in whole, must complete the Environment Self-Certification During Pandemic Conditions Questionnaire in lieu of completing an ERS as a part of the self-evaluation process. • Five (5) open ended questions to describe the environment modifications made due to public health requirements. • Minimum of one (1) per direct service contract type held. 16

Analysis of the Self-Evaluation Findings Analyze Data • Summary of Findings • ELCD 4000 M Survey Responses • Board/Staff Feedback 17

Identifying Trends in the Data Please place in the chat box one (1) trend you have seen in the DRDP or Parent Survey data this year? 18

Questions? We will spend 10– 15 minutes answering questions on the required documents or changes for this fiscal year. Photo Credit: Patricia Angulo's Family Child Care; Ventura, CA 19

PSE Submission Requirements • Contractors are required to submit the PSE Form 4000 M (Survey) to the CDE on or before Tuesday, June 1, 2021 at 5: 00 p. m. • Contractors must submit the survey electronically to ELCD. • All other required documentation completed as part of the PSE process must be kept on-site and available for review upon request 20

ELCD 4000 M Survey • A multiple-choice question survey will replace the form ELCD 4000 for FY 20– 21 • Contractors are to submit only one (1) survey per contractor • The PSE survey must be submitted on or before Tuesday, June 1, 2021 at 5: 00 p. m. 21

PSE Web Page Walkthrough Documents Management Bulletin 21 -05 Frequently Asked Questions ELCD 4000 M Survey ELCD 4000 M(DOCX) Environment Self-Certification During Pandemic Conditions 22

Questions on Submission Requirements? We will spend 10– 15 minutes answering questions on submission of the PSE Photo Credit: American River College Child Development Center; Sacramento, CA 23

Looking Ahead Program Self. Evaluation (PSE) • Identify effective practices • Identify areas that need improvement • Develop an action plan Implement Plan Examples: • Staff development • Resources • Materials • Family engagement • Provider support 24

It's Time to Reflect Based on the data you have collected so far and the trends you have seen, place in the chat box one (1) goal your program has for the year ahead. 25

Striving for Continuous Improvement Program Self. Evaluation (PSE) Analyze Data Implement Plan Gather Data 26

Resources PSE Web Page: https: //www. cde. ca. gov/sp/cd/ci/pseforms. asp Desired Results: https: //www. desiredresults. us/ PSE email: fy 2021 pse@cde. ca. gov Covid-19 Resource Page: https: //www. cde. ca. gov/sp/cd/re/elcdcovid 19. asp CDE Consultant Regional Assignments: https: //www. cde. ca. gov/sp/cd/ci/assignments. asp 27

Thank you for joining us today! 28