Think of 2 things that are working well

5 years ago we would have said~ ¡ We worked collaboratively and gathered a

Now we would say~ ¡ Our meeting process is, efficient, collaborative, and productive.

Meeting Mechanics • Key Components • Use the board • Use a timer •

Structure ¡ Spend about 30 minutes on a student: student strengths (5 min. )

Meeting Mechanics at Monfort • At Monfort we use the Meeting Mechanics process for:

M&M at Monfort con’t • • • We dedicate the 1 st whole Monday

M&M at Monfort con’t • • Entire team attends and actively participates, including general

Looking at where we are now…. ¡ ¡ This is a process and it

“Effective system change takes 2 -5 years even with concentrated and continual actions. ”

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Think of 2 things that are working well with your team meetings, and 1 thing you would like to improve upon.

5 years ago we would have said~ ¡ We worked collaboratively and gathered a lot of good data. ¡ However, we needed more structure with our meetings to help limit the length and help us be more productive.

Now we would say~ ¡ Our meeting process is, efficient, collaborative, and productive.

Meeting Mechanics • Key Components • Use the board • Use a timer • Assigned roles (note taker, time keeper, facilitator). • Eliminates emotional component of a meeting • Keeps the group focused and on task • Always starts on time. • Teachers know what to bring (CA 60, updated assessments) to each meeting. • Helps to prioritize efforts • Keeps all members involved and equal (including parents) • All ideas are good ideas • Walk away with a specific plan and divided responsibility

Structure ¡ Spend about 30 minutes on a student: student strengths (5 min. ) l concerns (5 min. ) l prioritize needs (5 min. ) l brainstorm strategies (10 min. ) l plan/assign responsibilities (5 min. ) l set follow up date. l

Meeting Mechanics at Monfort • At Monfort we use the Meeting Mechanics process for: • All SNACs • Parent requests for evaluations • Conferences/staffings • Transitions to programs • FBAP/BIP • and some IEPs

M&M at Monfort con’t • • • We dedicate the 1 st whole Monday of the month to M&M meetings. We utilize the computer to print notes so everyone has a written copy of the board. The notes serve as a paper trail for progress monitoring and as an aid for determining course of action (i. e. REED/504/Ect. )

M&M at Monfort con’t • • Entire team attends and actively participates, including general education teacher, special education staff, and parent as needed. Keeps the daily schedule on time.

Case Study • Meeting Mechanics

Looking at where we are now…. ¡ ¡ This is a process and it continually changes. Our team need to continue to work on being concise and clear.

“Effective system change takes 2 -5 years even with concentrated and continual actions. ” – Centre for Strategic Planning