The Time Allocation Survey TAS Example Activities Department

The Time Allocation Survey (TAS) – Example Activities Department of Finance Julia Hastings – May 2011

Examples of activities and where they should be recorded in the TAS Faculty staff took part in an exercise to identify activities for which the TAS categorisation is not clear cut. The following slides highlight the most common ones.

Activities undertaken by academic staff • Conference attendance: • Paper preparation and presentation - record under the appropriate sponsored research category R 2 -R 9 • Travel time and time in other formal sessions of the conference – support/admin for research R 1 • Time outside formal sessions or travel should be excluded from the TAS

Activities undertaken by academic staff · Meetings/administration/correspondence: · If subject matter is specific to Teaching or Research or Other activities in some way record as support/admin for teaching T 1, support/admin for research R 1 or support/admin for other O 1 as appropriate, e. g. examinations meetings - T 1 · If subject is not specific record as general support/admin G 1, e. g. faculty board meetings

Activities undertaken by academic staff • Unpaid esteem or business development work for outside bodies or external advisory boards: • To promote widening participation – support/admin for teaching T 1 • To recruit PGR students – support/admin for PGR students P 1 • To set up student projects – record under the appropriate teaching delivery category T 2 -T 5 • To support new research possibilities – support/admin for research R 1

Activities undertaken by academic staff • Unpaid esteem or business development work for outside bodies or external advisory boards: • If purpose for involvement is otherwise specific to Teaching or Research or Other activities in some way record as support/admin for teaching T 1, support/admin for research R 1 or support/admin for other O 1 as appropriate • If purpose is not specific – general support/admin G 1 • If work for external bodies has been privately contracted to the staff member the time should be excluded from the TAS

Activities undertaken by academic staff · Journal review and editing: · If contracted to the University – other activities O 2 · If privately contracted to the staff member the time should be excluded from the TAS · If not contracted to the University or individual – support for other O 1 · “Thinking time” and reading – intellectual input from academics – scholarship S 1

Activities undertaken by academic staff · Course development: · Initial development where the future of the course is uncertain – support for teaching T 1 · Development of an agreed new course – record under the appropriate teaching delivery category T 2 -T 5 · Delivery of courses attended by mixed students (UG/PGT/PGR) – teaching of combined UG/PGT courses T 4

Activities undertaken by administrative staff • General recruitment / admissions / student interaction – support for teaching T 1 • Assessment and examination support work – support for teaching T 1 • University open/visit days – support for teaching T 1 • Widening participation / outreach activities – support for teaching T 1

Activities undertaken by administrative staff • General finance/purchasing activities – general support/admin G 1 • General estates activities – general support/admin G 1 • Staff management – general support/admin G 1

Activities undertaken by administrative staff • Training session attendance: • If subject matter of training is specific to Teaching or Research or Other support activities in some way record as support/admin for teaching T 1, support/admin for research R 1 or support/admin for other O 1 as appropriate • If subject is not specific record as general support/admin G 1, e. g. u. BASE training

Activities undertaken by technical staff • Delivery of training sessions for students: • Taught students – support/admin for teaching T 1 • PGR students – support/admin for PGR students P 1 • Supervising or demonstrating practical sessions for taught students – record under the appropriate teaching delivery category T 2 -T 5

Activities undertaken by technical staff • Conducting or assisting in fieldwork: • If taught students are doing the fieldwork – record under the appropriate teaching delivery category T 2 -T 5 • If it relates to research projects – record under the appropriate sponsored research category R 2 -R 9

Activities undertaken by technical staff • Equipment set-up/servicing/calibrating and software/hardware installation and maintenance: • If equipment or software/hardware is teaching related – support/admin for teaching T 1 • If it is related to a specific research project – record under the appropriate sponsored research category R 2 -R 9 • If it is related to research in general – support/admin for research R 1 • If it is applicable across the whole department – general support/admin G 1