The Standardised Data Set SDS Project Julie Olarenshaw

The Standardised Data Set (SDS) Project Julie Olarenshaw Director SDS Project Australian Customs Service

Presentation Outline • Australian Environment • Project Background • Progress to date • Data Harmonisation / Scope • SDS / Single Window Options

Australian Environment • Australian environment • There advantages to living on an island • Trade Statistics • Customs Integrated Cargo System (ICS)

Background • At present there is no whole of government approach to the collection of international trade data in Australia • 2004 Review of maritime security • Whole of Government Project endorsed in 2004 • Report outcomes to Government

Project Deliverables • Australian Standardised Data Set – For international trade – Developed in conjunction with relevant government agencies • Single Window – An options paper exploring possible Single Window solutions for international trade building on the Australian SDS

SDS Program of Work Jan 05 Feb 05 Agency & Industry Engagement Project Initiation Mar 05 Apr 05 May 05 Individual Agency Data Analysis Jun 05 Jul 05 Aug 05 Standardised Data Set Sep 05 Build & Harmonise the Australian SDS Oct 05 Seal The Australian SDS Single Window Business Case Governance Develop Architecture Options Delivery Methodology Options Development Socialise Prepare (Pilot) Compile Business Case. Business Preliminary Cost Benefits Analysis Case Government Submission Report Integrated Risk Assessment Options

Project Governance Project Board Senior User Executive IDC: ABS, Customs, Do. FA AQIS, Defence, DFAT, DIMIA, Do. TRS, PM&C Customs’ Project Board Project Sponsor National Manager Project Assurance Business Case Australian SDS Customs Director Implementation of Customs Director Information Election Decisions Data Management Standards and Customs Internal Audit Harmonisation Project Management IMPC Project Management Consultant Project Management Project Director Project Manager Team: 1 Team: 2 Enterprise Architecture Customs Director IT Architecture

Project Progress üProject Plan and Governance Framework accepted üContact made with Government Agencies & Industry üInterdepartmental Committee established üStandardised Data Set (SDS) methodology formulated üData collection completed via questionnaire üData matching to WCO Data Model / UNTDED üAgency & Industry Workshops conducted üInternational experience üLegal advice commissioned üVersion 1. 0 of the SDS completed üOptions report for government in final stages üWebsite established www. customs. gov. au

The Australian SDS • A set of data mapped to internationally endorsed benchmarks (WCO Model UNTDED) for the submission of: – Import, export and transit international trade data – Cargo, conveyances and crew.

Data Analysis Progress • 41 Government Agencies – 7, 649 data elements collected – 275 paper forms – Electronic screens (uncounted) – Reduced to 3, 993 with the elimination of “same as” elements within agencies – Harmonised to 637 in Version 1. 0

Data Harmonisation • 22 Agencies collect the name of the exporter • On 118 different forms • Used 212 time on those 118 forms • Described in 61 different ways • Required in 16 different formats, ranging from 20 to 300 characters in length • The Australian SDS has standardised all of these to one data element (Exporter Name) of 35 (2) characters in length.

Use Case Representation for Each Agency

Investigating the SDS / Single Window Options

Single Window Definition • UN/CEFACT Recommendation 33 A facility that allows parties involved in trade and transport to lodge standardized information and documents with a single entry point to fulfil all import, export and transit related regulatory requirements. If information is electronic, then individual data elements should only be submitted once.

Benefits of a SW • Benefits for Government – – – Supply chain security increased More effective and efficient deployment of resources Correct revenue yields Improved trader compliance Increased accuracy of trade figures • Benefits for Industry – – Reduced cost of compliance Faster clearance and release Predictable application and explanation of rules Effective and efficient deployment of resources

Structure and Services Who: What: Government Ports / Airports Business Other Nations B 2 G – G 2 B G 2 G – N 2 N B 2 B Why: Features: • Data storage Security Facilitation Competition • Single Point of entry/response • Integrated risk • Trusted traders security partners • Reporting • Process standardisation • Fee consolidation How: • Border Clearance • Permits • Business • International • Paperless • Standardised data • UCR • Service agreements Agreed international standards, legal, policy, privacy, access & security, mutual recognition, international agreements, capacity building

Australian Single Window Business Context Export Import Charges Australian Exporter (Supplier/ Agent) Invoice Sent Pays Australian Importer (Customer/ Agent) Received Goods Conveyance Clearance Carrier Forwarder Conveyance Report Cargo Report Releases Compliance Functions Goods Declaration (For clearance of Conveyance, release of goods and collection of duties) Goods Declaration Communicates Permit/ Licence/ Certificate Approval Functions (Permissions required in order to conduct International Trade) Statistics Single Window Domain Permit/ Licence/ Certificate

SDS / Single Window – the SDS option explores the impact of introducing the SDS into the • Option A: Implement the SDS into Current Environment current environment without the implementation of a Single Window system. • Option B: Front-End with Single Window Capabilities – which is effectively a whole of government information collection system for trade activity and a messaging system that would translate and pass information to the appropriate authority’s existing systems. • Option C: Fully Functional Domestic Single Window – would provide a mandatory single point of submission and a single point of response for all government related international trade activities. This option provides a comprehensive view of international trade activity, an opportunity for increased integrated risk assessment and more complete statistical reporting. • Option D International Single Window – seeks to maximise the use of “international” trade data. Here, export data (provided by exporters or other governments) could be used to prepopulate and validate import and transit data. This would be dependent on having a Unique Consignment Reference (UCR) or other supply chain track and trace system in place. Option D development would be in

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