The Revision of ISO 14001 Overview of progress

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The Revision of ISO 14001 Overview of progress to date Nigel Leehane Managing Director

The Revision of ISO 14001 Overview of progress to date Nigel Leehane Managing Director CRA Europe 1 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Overview • Background to the revision process • A new structure and core text

Overview • Background to the revision process • A new structure and core text for management system standards • The ISO “Future Challenges for EMS” study • Other key changes • Revision timeline 2 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Background 3 Bringing sustainability and safety to the world’s most complex environments © CRA

Background 3 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

The ISO Process • Every standard is reviewed periodically • If revision is needed,

The ISO Process • Every standard is reviewed periodically • If revision is needed, the responsible technical committee forms a working group • The group prepares a series of drafts (57), that are circulated increasingly widely • Comments submitted by each member body are considered at the subsequent meeting • Latest draft text released in March 2013 4 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Participation in the WG • ISO members nominate up to 3 experts – BSi

Participation in the WG • ISO members nominate up to 3 experts – BSi is the UK member of ISO – Its EMS committee selects the experts (Martin Baxter of IEMA and Nigel Leehane) • The WG members are from various backgrounds, including industry, consultancy, certification, academia and government 5 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

A New Structure for Management Systems Standards 6 Bringing sustainability and safety to the

A New Structure for Management Systems Standards 6 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

A New Structure and Core Text • ISO has adopted a common structure and

A New Structure and Core Text • ISO has adopted a common structure and core text for all management systems standards (MSSs) – For new standards – For existing standards during revision • 3 new standards follow this new structure • ISO 14001 is the first of the existing MSSs • Deviation only allowed in exceptional circumstances! 7 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

New Structure • Additional clauses • Renumbering and reordering of clauses • New strategic,

New Structure • Additional clauses • Renumbering and reordering of clauses • New strategic, high level requirements – Input from senior leadership – Stakeholder involvement – Consideration of the organisation’s “context” • “Implementation” stage divided into “Support” and “Operation” • New “Improvement” clauses after management review Bringing sustainability and safety to the world’s most complex environments 8 © CRA 2013

ISO High Level Structure for Management Systems 4. Context of the organization 4. 1

ISO High Level Structure for Management Systems 4. Context of the organization 4. 1 Understanding the organization and its context 4. 2 Understanding the needs and expectations of interested parties 4. 3 Determining the scope of the XXX management system 4. 4 XXX management system 5. Leadership 5. 1 Leadership and commitment 5. 2 Policy 5. 3 Organization roles, responsibilities and authorities 6. Planning 6. 1 Actions to address risks and opportunities 6. 2 XXX objectives and planning to achieve them 7. Support 7. 1 Resources Includes 7. 2 Competence Records 7. 3 Awareness 7. 4 Communication 7. 5 Documented information 8. Operation 8. 1 Operational planning and control 9. Performance evaluation 9. 1 Monitoring, measurement, analysis and evaluation 9. 2 Internal audit 9. 3 Management review 10. Improvement 10. 1 Nonconformity and corrective action 9 10. 2 Continual improvement Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Additional 14001 clauses 6. 1. 2 6. 1. 3 6. 2. 2 7. 4.

Additional 14001 clauses 6. 1. 2 6. 1. 3 6. 2. 2 7. 4. 3 8. 2 8. 3 9. 1. 2 Environmental aspects Legal requirements & voluntary obligations Environmental improvement programmes Internal communication External communication and reporting Value chain planning and control Emergency preparedness and response Evaluation of compliance 10 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

An Example of the Changes – ISO 14001: 2004 text 4. 4. 2 Competence,

An Example of the Changes – ISO 14001: 2004 text 4. 4. 2 Competence, training and awareness • • The organization shall ensure that any person(s) performing tasks for it or on its behalf that have the potential to cause a significant environmental impact(s) identified by the organization is (are) competent on the basis of appropriate education, training or experience, and shall retain associated records. The organization shall identify training needs associated with its environmental aspects and its environmental management system. It shall provide training or take other action to meet these needs, and shall retain associated records. Note: the text on awareness in this clause is dealt with in a new “Awareness” clause under the High Level Structure Bringing sustainability and safety to the world’s most complex environments 11 © CRA 2013

Current Draft of New Version 7. 2 Competence HLS Core Text in Black The

Current Draft of New Version 7. 2 Competence HLS Core Text in Black The organization shall • Determine the necessary competence of person(s) doing work under its control or on its behalf that affects its XXX environmental performance, and • Ensure that these persons are competent on the basis of appropriate education, training, skills or experience; • Where applicable, take actions to acquire the necessary competence, and evaluate the effectiveness of the actions taken, and • Retain appropriate documented information as evidence of competence. Discipline-specific text can be added to strengthen the Core Text or add new requirements. However, the Core Text must not be undermined or contradicted. 12 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Example - Communications • HLS text - The organisation shall determine the need for

Example - Communications • HLS text - The organisation shall determine the need for internal and external communications relevant to the XXX management system including – On what it will communicate – When to communicate – With whom to communicate. • Current draft adds to this – Requirement to determine how to communicate and to take account of needs of stakeholders (comms. strategy) – Sub-clause on internal communications – Sub-clause on external communications and reporting (voluntary), including product declarations and organisational reporting, aligning with other standards for reporting principles 13 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

The ISO Future Challenges Study 14 Bringing sustainability and safety to the world’s most

The ISO Future Challenges Study 14 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

ISO Future Challenges Study • Strengthening the links at strategic management level between environment

ISO Future Challenges Study • Strengthening the links at strategic management level between environment and core business activities • Improving environmental performance • Evaluating performance using indicators • Demonstrating compliance • Aligning with the principles of sustainable development and social responsibility • Encouraging life cycle thinking and consideration of the value chain - procurement, design and marketing • Engaging with stakeholders • Developing a communications strategy 15 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Strategic and Operational Levels Other Strategic Functions Strategic (business) risk assessment • Input to

Strategic and Operational Levels Other Strategic Functions Strategic (business) risk assessment • Input to aspects evaluation and control Other Operational Functions Operational Aspects evaluation, operational control and performance improvement • Feedback to strategic level 16 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Performance Evaluation and Improvement • Use of performance indicators – Required for each objective

Performance Evaluation and Improvement • Use of performance indicators – Required for each objective – Expectation that indicators will be used for monitoring and measurement – Link to ISO 14031 and indicator types • Improving performance – Emphasis on leadership, commitment, responsibilities to deliver – Take action on non-conformances, findings, etc A Of the management system B Environmental performance improvement C “A” must be achieved to deliver “B” !!! 17 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Evaluation of Compliance • Criticism - EMS does not deliver compliance – Fault in

Evaluation of Compliance • Criticism - EMS does not deliver compliance – Fault in the standard (implies periodic evaluation)? – Fault in auditing (certification)? Legal requirements • New requirements for and “voluntary obligations” – Establishing frequency of evaluation – “Maintain knowledge and understanding of its compliance status” – aim is to require • Organisation to continually monitor compliance • Certification auditors to check the process and evidence of compliance 18 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Aligning with Sustainable Development Principles • Introduction: – “greater expectations from society for sustainable

Aligning with Sustainable Development Principles • Introduction: – “greater expectations from society for sustainable development, transparency and accountability” • Policy commitment – To the prevention of pollution and to support environmental protection specific to the context of the organization such as sustainable resource use, climate change mitigation and adaptation, and protection of biodiversity and ecosystems, or other relevant environmental issues Based on concepts in ISO 26000 Guidance on social responsibility Bringing sustainability and safety to the world’s most complex environments 19 © CRA 2013

Value Chain and Life-Cycle • Only started to address this at last meeting, and

Value Chain and Life-Cycle • Only started to address this at last meeting, and more work needed – Applies to upstream & downstream processes – Addresses control and influence – Robust on procurement - requirements for: • Establishing criteria for evaluating the supply of goods, services and outsourced processes, taking a lifecycle perspective • Specifying environmental requirements as appropriate • Communicating to suppliers 20 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Value Chain and Life-Cycle • Less clarity on downstream – Need to consider design,

Value Chain and Life-Cycle • Less clarity on downstream – Need to consider design, development or change of products and services – Provide information about potential significant environmental impacts during the use and end of life treatment of the product or during the delivery of the service • No explicit reference to design implications upstream (raw materials procurement) • Marketing not addressed specifically – opportunity to influence customers 21 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Other Key Changes 22 Bringing sustainability and safety to the world’s most complex environments

Other Key Changes 22 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

No “Procedures”! • HLS defines a management system as being a set of interrelated

No “Procedures”! • HLS defines a management system as being a set of interrelated or interacting elements to establish policies, objectives and processes – – • And process are a set of interrelated or interacting activities which transforms inputs into outputs Requires “documented information … necessary for the effectiveness of the management system” and as necessary for operational control Draft revision does not reinstate “procedures”, but uses terms like “specify the way it will implement and maintain a process” – – These can be integrated with other business processes For operational control, a requirement for documenting a specified way to control situations where its absence could lead to deviation from the policy, objectives and legal and other requirements 23 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Alignment with Other Standards • The HLS and core text will increasingly align new

Alignment with Other Standards • The HLS and core text will increasingly align new and revised MSSs – For example energy management systems – This should encourage/facilitate integration • Greater emphasis on consistency with other standards (non-MSS) such as sustainability guidance, performance indicators, ecodesign, etc. – To encourage adoption of principles and useful tools 24 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Timescales 25 Bringing sustainability and safety to the world’s most complex environments © CRA

Timescales 25 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Revision Timetable • Programme for next meetings is based on allowing time for comments

Revision Timetable • Programme for next meetings is based on allowing time for comments on drafts End June 2013 Output circulated to members to vote to proceed to “Draft International Standard” November 2013 Produce DIS – circulated for public comment via member bodies June 2014 • • Produce Final DIS – for vote by members to accept or reject January 2015 – Publish ISO 14001: 2015 18 months(? ) allowed for certified organisations to transition to new standard Bringing sustainability and safety to the world’s most complex environments 26 © CRA 2013

UK Response to ISO • Generally positive • Change environmental “aspects” to “attributes” •

UK Response to ISO • Generally positive • Change environmental “aspects” to “attributes” • Find another term for “voluntary obligations” • Improve 8. 2 Value Chain – Too prescriptive – Focuses on supply chain – outsourcing and purchasing – Nothing on design • Environmental performance improvement delivered by the EMS, not by improving the EMS 27 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Suggested Value Chain Model Organisations in the Value Chain Upstream – Suppliers, etc, defined

Suggested Value Chain Model Organisations in the Value Chain Upstream – Suppliers, etc, defined as the “Supply Chain” Value Chain and Life Cycle Our Organisation Downstream – Customers, etc Life-cycle of a material/product through the value chain Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Will the Revision Change Anything? • It will provide the blueprint for change, but

Will the Revision Change Anything? • It will provide the blueprint for change, but • What will be the pace of change – 18 months to recertify? Long enough? • How effective will be the changes to EMSs? – Need to address competence of staff, • To implement the effective changes • To work with them • To audit them (internal auditing) – External (certification) auditors will also need to understand the implications of 14001: 2015 29 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Conclusion The current draft includes many changes and advances on 14001: 2004 Responses to

Conclusion The current draft includes many changes and advances on 14001: 2004 Responses to consultation not known, so changes could be rejected Alternatively, there may be demand for more robust requirements The Draft International Standard, to be developed in November, will provide greater clarity 30 Bringing sustainability and safety to the world’s most complex environments © CRA 2013

Any questions? Nigel Leehane nleehane@cra. co. uk 31 Bringing sustainability and safety to the

Any questions? Nigel Leehane nleehane@cra. co. uk 31 Bringing sustainability and safety to the world’s most complex environments © CRA 2013