The Project Management Center of Excellence Users and

The Project Management Center of Excellence Users and Stakeholders IC Projects Enterprise Projects Project Management Center of Excellence Supporting NIH Project Management August 1, 2007 1

NIH Project Management Center of Excellence August 1, 2007 Jeff Weiner, Acting NIH Deputy CIO August 1, 2007 5/22/2007

Agenda n n n n 3/3/2021 Welcome and Introductions Vision, and Initial Plans Discussion and Feedback Issues and Concerns for Discussion Break (5 minutes) Communication Plans Leadership and Administration Future Meeting Content and Schedule 3

Today’s Topics n Why create an NIH Project Management Center of Excellence (PMCOE)? n What is the vision for the PMCOE? n What is a NIH Project Management Community of Interest? n What resources or services should the PMCOE provide? n How should the efforts be organized? August 1, 2007 4

Why a Project Management Center Of Excellence? n Project complexity and budget pressures require increased management skills n OMB and HHS are moving toward project manager credentialing n NIH Experience with Enterprise System projects, IV&V, and oversight of IC IT investments show uneven performance levels n No central NIH resource supporting skills development and transfer of project management best practices August 1, 2007 5

How Did We Identify the NIH Needs? n n n Fall 2006 assessment of Project Management activities and needs Led by Stacy Charland, CIO NIGMS with assistance by SRA 32 Interviews across NIH including CIOs, PMs, and managers q Identified common issues and needs q Asked what Project Management support was needed q Asked about processes, tools, standards, and artifacts August 1, 2007 6

What Did We Learn in Our Visits? n n n Some viewed a PMO effort with distrust, but all agreed a project management culture change is needed There is no consistency in project management process, artifacts, and methodology among ICs or programs, and often no consistency within an IC or among projects in a program There is no “community” of project managers at NIH to share lessons learned, best practices, tools, standards and artifacts There is no NIH project management career path A common complaint, mainly from CIOs, is lack of visibility into current NIH projects, leading to duplication of efforts August 1, 2007 7

PMCOE Plans n Underlying support will be provided by the ODCIO through the PMCOE n The size and scope will be driven by adoption in the community and justification for financial support n To be most effective, leadership and direction should come from within the Community n Community led committees and working groups will be necessary to achieve objectives and benefits August 1, 2007 8

What Are The Expected Benefits? n n n PM staff development with improved skills, abilities, and performance A cadre of project managers with state-of-the-art skills A dynamic and useful body of NIH project management knowledge Excellence in the application of best practice project management, standards, processes, and tools Project Management maturity at a level that NIH is recognized as a thought and process leader within the government for Project Management August 1, 2007 9

How Can PMCOE Help? A support and services organization – not a management control office n Project Management Community of Interest n PM education, training and certification n Project management career path n Tools, references and best practices n Communication Venues Return August 1, 2007 10

Why Form A PM Community of Interest? n To be a catalyst for positive change and professional growth by: q q q Facilitating communication and information exchange, and the application of best practices Identifying common needs and creating support networks Sharing tools, references, templates, reusable processes, and best practices Developing plans for training, credentialing and professional growth Developing career progression plans to improve professional development and retention August 1, 2007 11

Community of Interest Organization Community Ownership and Leadership is Essential n Chair and Administration q n Community of Interest coordination Committees and Working Groups q q q Program Committee Professional Development Education, Training and Certification Tools, references and best practices Communication Membership August 1, 2007 12

How Will The PM Community Effort Be Successful? n Depends on: q q n Providing services and support the community wants and needs Active participation, input, and feedback Desire for personal and professional growth Dedication to achievement of the objectives and benefits outlined Your support, participation and encouragement is critical! August 1, 2007 13

Discussion and Feedback n n n General Comments? Thoughts on Mission, Vision, Purpose? Thoughts on Plans? Suggestions? Ideas? Later thoughts forward to: Edwin Morgan, emorgan@mail. nih. gov Return August 1, 2007 14

Moving Forward August 1, 2007 15

Issues and Concerns for Future Discussion n n n PMCo. E? Training and Certification Career Progression? Project Management? Financial Management? Reporting? Governance? August 1, 2007 16

Community Meetings n Format n Time of Day n Frequency n Program Content n Special Events n Other Suggestions August 1, 2007 17

Questions/Suggestions ? August 1, 2007 18

NIH Staff Interviewed n n n n Jeff Ericson, PM NED, CIT Charlie Jones, ORS/CIO Scott Cory, ODCIO/ITPRO Tom Murphy, NIDCR/ CIO Tom Boyce, Prg. M e. RA, OD/OER John White, PM, CIT/DECA Denise Antinori, PM CIT/DECA Jeff Linden, Prg. M, OD/NBS Eric Cole, PM NBS, OD Kevin Green, NBS, OD Elaine Ayres, Prg. M CC/CRIS Sue Houston, PM, CC/DCRI Dr Jon Mc. Keeby CC/CIO Peter Soltys, NINDS/ Co-CIO Simon Liu, NLM/CIO Dr Peter Covits, COO, NCBI August 1, 2007 n n n n Lynda Bennett, Dir ODCIO/ITPRO Taryn Cyrus, ODCIO/ITPRO Susan Murphy, ODCIO/ITPRO Ashley Stewart, ODCIO/ITPRO Jim White, ODCIO/ITPRO Renita Anderson, Dir, CIT/DNST John Dvorak, Ch CIT/NEB Tony Trang, Mgr PMO, CIT/DNST Dan Sands, Dir, ODCIO/ISAO Kay Coupe, ODCIO/ISAO Helen Schmitz, CITA, OCIO Cindy Cenname, Dir, OCIO/ITASO, Bonnie Sherman, ODCIO/ITASO Jack Vinner, DD, CIT/DECA Renee Edwards, Ch, CIT/DECA/CAB Return 19

Tools, References, and Best Practices n Actions q q n Your Input and Support Needed q q n Collect references, examples, best practice and process documentation Develop templates for required documentation and plans Tailored for levels of project size and complexity Coordinate within the community for input, applicability, and additional needs To provide input on needs, references and templates To encourage participation and use of shared resources and processes Outputs q q Repository of reference materials Useable plan and documentation templates Best practice process outline and references Experienced PM staff accessible for mentoring and assistance Return August 1, 2007 20

Education, Training and Certification n Actions q q n Your Input and Support Needed q q q n Monitor the numerous PM training requirements and compile a comprehensive requirements set Assess current community training levels and needs Develop recommended training curriculum Publish and maintain training resources, courses, and materials In community assessment In coordination and review of assessment results and recommended curriculum In encouraging project manager participation and training Outputs q q Recommended training plan for credentialing and professional growth Training resource references Return August 1, 2007 21

Project Management Career Path n Actions q q n Your Input and Support Needed q q q n Develop suggested career path recommendations Develop draft HR documents To provide input and suggestions To coordinate and comment on recommendations and documentation To support the establishment of project management as a career specialty Outputs q q q Suggested PM career progression Draft Position Descriptions for use Improved professional growth and retention of NIH PMs Return August 1, 2007 22

PM Community of Interest n Actions T T T n Your Input and Support Needed q q q n Announce the first PM Community Meeting Develop agendas for initial meetings Actively recruit participation and conduct first meetings To identify interested PMs To encourage participation To provide agenda suggestions and support to programs and activities Outputs q q Peer communication opportunities for sharing and cooperation Input for training and education programs Opportunities to build a supportive PM community and support networks Identification of common needs Return August 1, 2007 23

Standard Definitions & Lexicon of Terms n Actions T q q n Your Input and Support Needed q q q n Collect terms from available lexicons and glossaries Coordinate for completeness, adequacy, and accuracy Post and maintain as reference for community To provide input on definitions and terms To encourage use To make suggestions for improvement Outputs q q q Common use and understanding of project management language Improved information collection and reporting with less effort Web based and published references Return August 1, 2007 24

Communication n Actions T T n Your Input and Support Needed q q q n Conduct Kick-Off event Publicize effort and events Recruit active participation Implement web site and PM membership web forum To encourage active participation To provide input and suggestions for web site To support open communication among PMs and managers To promote active collaboration To promote sharing of lessons learned and best practices Outputs q q q Opportunities for open communication among PMs and managers Opportunities for active collaboration Mechanisms for sharing lessons learned and best practices Return August 1, 2007 25

Communication n n Web Site Community Meetings and Events Speakers Training Newsletter Return August 1, 2007 26

Web Site n n n A Work in Progress Suggestions and Content Welcome PM Bulletin Board Forum to be Implemented URL: http: //irm. cit. nih. gov/cio/PMExcellence/ Contacts Edwin Morgan, emorgan@mail. nih. gov, 301 -402 -4458 Ashley Stewart, stewarta@mail. nih. gov, 301. 451. 3871 August 1, 2007 27

Web Site Contents URL: http: //irm. cit. nih. gov/cio/PMExcellence/ n Navigation q q q q News and Events Mailbox Library Training PM Community About the PMCo. E PM Forum Links n n Basic Project Management Toolbox q q n Articles Tips Tools References Advanced Project Management Return August 1, 2007 28