The PBE Process What is a PBE Preliminary
The PBE Process What is a PBE?
Preliminary Budget Estimate University Facilities will work with you to assess your needs, determine the scope of work and create a preliminary budget estimate (PBE)
How do I begin? The Facility/Business Manager for a Department/Unit may initiate the PBE process by contacting University Facilities via email projects@drexel. edu
Email to: projects@drexel. edu • Project Location • Brief Description • Your Contact Information
The PBE Process What happens next?
• PBE # assigned • Designer/Engineer assigned • Initial meeting held • Feasibility review completed • Programming & design scope developed • PBE document is prepared
Which Includes… • • • Coordination of interior design services (FF&E) Environmental Health and Safety (EH&S) Outside estimators MEP/FP IRT Public Safety Housekeeping Moving Maintenance And other participants as required.
The PBE is sent to the requestor for approval & funding. Once funded, the project can be implemented.
The PBE Process What are the results?
Facilities Management Drexel University
Programs • • • Shipping & Receiving Campus Moves Event Preparation Shuttle Service / Bus Transportation Recycling Services Fleet & Vehicle Maintenance
Campus Maintenance • • • Maintenance Operation / Shops Mechanical & Operation System Custodial Services Ground Services Snow & Ice Removals Solid Waste Removals
Shipping & Receiving • Shipping & Receiving receives 800 to 2, 400 parcels a day • Material Deliveries Parcels, Freight, and Project Building Material • Parcels and small freight delivered daily • Freight Commercial Vehicle for Deliveries • Project Material / Deliver and Install • Delivery Process / Tack Pad Receipt System
Campus Moves • • Furniture or bulk material moves Moves that are not preformed by Facilities Management: One Drexel Plaza, Creese Student Center, Mac. Alister Hall, Daskalakis Athletic Center, and Residence Halls (UNICCO) • Event Preparation 215 895 2520 www. drexel. edu/eventservices
Shuttle Service / Transportation • • • Transportation Bulk Material Package Deliveries Off Campus Transportation Bus Charters Campus Bus Services Disability Services
Recycling Service • • • Paper Cardboard Toner & Printer Cartridges Glass / Metal Cans Furniture Hazardous Waste Recycling
Work Order System • • • Yardi System Inc. Facilities Management Extension #1700 Email facilities@drexel. edu Facilities Management Web Page Maintenance / Custodial Request Union Labor (Teamsters Local 115)
University Procurement 215 -895 -2876 Fax 215 -895 -2877 • • • Joe Campbell – 215 -895 -2807 Anna Griffin – 6432 Charlene Rice – 2921 James Davis – 6430 Carmen Spears – 2780 Una Massenburg – 6433 Michele Arias-Ramos 6431 Kathleen Maertzig – 5847 Debbie Rizzo – 6132
Goal • To assist faculty and staff in obtaining timely, high quality products and services at the best price. • Stay in line with standards to develop leverage with manufacturers for deeper discounts.
Preferred Furniture Vendors • Alpha • • • Bellia Corporate Facilities Inc. (CFI) Covington Educational Furniture Solutions (EFS) Pomerantz WB Mason Wright Line VWR Fisher
Bid/Quote Requirement • Contact Procurement/Vendor • Orders in excess of $2, 500 but less than $5, 000 require 1 additional quote • Orders in excess of $5, 000 require three(3) written quotes including 1 from chosen vendor. Installation charge should be indicated on quote as a separate item Exceptions • Additional quotes are not required for orders under $5, 000 if using our preferred vendors • Additional quotes are not required if products are on a higher education contract (E&I, US Communities)
Furniture Closeout Form • • • Name of vendor your order was placed with? When did you place your order? Was delivery of products on time? Were you satisfied with the installation? Would you order from this company again?
- Slides: 27