The New York State Education Department New York

The New York State Education Department New York State’s Student Data Collection and Reporting System 1

The New York State Education Department The System Consists of Four Parts: § SIRS The Student information Repository System § NYSSIS New York State Student Identification System § ny. START New York State Testing and Accountability Reporting tool § ny. START Security System 2

The New York State Education Department SIRS: Individual Student Records Contracted to Erie 1 Board of Cooperative Educational Services 3

The New York State Education Department Repository System Goal To consolidate the Department’s collection of individual student data in the repository system 4

The New York State Education Department Time Lines § In 2005 -06, all K-8 data was submitted through the State Repository System. § In 2006 -07, K-12 enrollment, program and assessment data will be reported through the State Repository System. 5

The New York State Education Department SIRS § Level 1 Repository (regional) – data are moved from district student management system to Level 1. § Level 2 Repository (statewide) – includes student name and unique identifier – source of individual and summary performance reports and verification reports. – After district verifies accuracy data are moved to 6

The New York State Education Department SIRS (continued) § Level 3 Repository (State use) – data for school report cards and accountability decisions – to protect student privacy: no student names and unique identifiers are encrypted 7

The New York State Education Department Annual Reporting Database § Created using aggregated student data on the Level 3 Repository § Used to produce the NYS Report Cards and § Summary reports and data analyses available to the public 8

The New York State Education Department NYSSIS: Tracking Students Through Their Educational Careers 9

The New York State Education Department New York State Student Identification System (NYSSIS) § Purpose: to assign a stable, unique student identifier (10 digit number) to every pre-kindergarten through grade 12 student in New York State public school when he/she first enrolls. § Unique identifiers will – enhance student data reporting – improve data quality – ensure that students can be tracked longitudinally as they transfer between districts § More than 99 percent of students have been assigned unique identifiers. 10

The New York State Education Department ny. START: Using the Repository to Improve Performance 11

The New York State Education Department New York State Testing and Accountability Reporting Tool § Provides teachers and administrators with the information they need to increase student achievement across the State. § Includes Web-based access to student records, including test scores, and enrollment, program, demographic, and other performance data. 12

The New York State Education Department Report Types § Verification Reports § Assessment Reports § Accountability Reports 13

The New York State Education Department Verification Reports § These reports provide school district officials the ability to review and verify the accuracy and completeness of data on the State Repository System. § The first set of verification reports, designed for administrators to review enrollment data, was launched in March 2006. 14

The New York State Education Department Assessment Reports § Individual Student Reports are print-ready reports that explain students’ performance on these assessments to parents and/or guardians and teachers in a concise manner. § Summary Reports provide BOCES, district, or school performance in print-ready format for ELA and math assessments in Grades 3– 8 and for the New York State Alternate Assessment (NYSAA). § Interactive Reports allow teachers and administrators, as authorized, to view and analyze the State assessment performance of students by a variety of factors, using the Web. 15

The New York State Education Department Performance Measures Scale score uses a numerical scale that runs continuously from beginning skills (i. e. , lower student achievement) to advanced skills (i. e. , higher student achievement) at a particular grade level and enable comparisons from year to year because the same scale score represents the same level of achievement at a particular grade level from year to year. Performance Levels indicates the students’ performance in relation to the Learning Standards: Level 1 not meeting, Level 2 partially meeting, Level 3 meeting Level 4 meeting with distinction Standard Performance Index gives parents and teachers information about a child’s strengths and weaknesses on the content areas tested. 16

The New York State Education Department Assessment Reports: Individual Student Reports Translations of these reports are available in 10 languages. 17

The New York State Education Department Assessment Reports: Summary Reports 18

The New York State Education Department Key Highlights of Interactive Reports: Overview Reports § View and sort performance data by district, school, grade, and student § Analyze performance by student group § Analyze by Performance Level 19

The New York State Education Department Key Highlights of Interactive Reports: Subgroup Reports View data according to Subgroups – Disability Status – Race/Ethnicity – Gender – English Proficiency – Economic Status – Migrant Status 20

The New York State Education Department Key Highlights of Interactive Reports: Standards Reports and Item Reports § See and analyze data by content strands/learning standards § See and analyze data by test question 21

The New York State Education Department Key Highlights of Interactive Reports: Creating Reports § Customize your own reports by selecting student groups, according to ethnicity, gender, disability status, English proficiency or other demographic factors. 22

The New York State Education Department ny. START Security System: Keeping Student Data Private 23

The New York State Education Department Security System § Protecting the privacy of individual students is a federal and State requirement § The security system, implemented in August, is designed to ensure that only individuals with a legitimate educational interest in seeing individual student data have access to student records on SIRS. § A welcome letter provided an Invitation code, allowing RIC directors, BOCES district superintendents, school superintendents, and charter school and nonpublic school principals to establish accounts. 24

The New York State Education Department Security System § District and school administrators are able to § authorize staff to obtain individual user IDs and passwords. § assign staff privileges to see student data at the aggregate or individual level. § restrict staff privileges to view individual data to particular schools and particular grade levels. 25

The New York State Education Department How the Public Can Use This System § Public cannot have access to individual student data § After report cards are released, public will have access to the aggregate data in the Annual Reporting Database § Next year, public will have access to tools for analyzing data on the Annual Reporting Database: § Compare data for a particular assessment across districts or among members of a similar school group § Compare performance of disabled students, or other groups, across districts 26

The New York State Education Department Using the ny. START demo 27

The New York State Education Department Highlights of SIRS § Track students as they transfer across districts leading to more accurate graduation rates § Track performance on State assessments from year to year (even when the student transfers to another district) § Analyze the relationship between performance in grades 3 -8 and Regents examinations 28

The New York State Education Department Highlights of ny. START for Schools § Provide all schools with the ability to analyze student performance by scale score, performance level, ELA Learning Standard, math content strand, or test question § Provide schools with the ability to analyze student performance by student group, e. g. , race/ethnicity § Provide schools with the ability to compare student performance with the district, the State, or similar schools 29

The New York State Education Department Highlights of ny. START for Parents § More informative reports on test results for grades 3 -8 ELA and mathematics § Similar reports for parents of disabled students who take the Alternate Assessments § Parent Web site with information on testing program and tips for helping child § Translation guides in 10 languages for parents who are more proficient in these languages than in English 30