The Master Facility List Resource Package Facilitators Guide

The Master Facility List Resource Package & Facilitator's Guide Cristina de la Torre MPH DSc Olivia Velez Ph. D MS MPH RN ICF 1

Introduction to Master Facility List Concepts 2

What is a Master Facility List • A MFL is the complete, authoritative, up-to-date listing of the health facilities in a country • It is the primary source from which other facility lists in the country are drawn • An MFL includes data to unambiguously identifies each facility (e. g. , facility name, unique facility identifier, location, facility type) • The MFL may also include information about the service capacity of the facility • Ideally, the MFL is stored in a facility registry service, or software program, that makes the list accessible to stakeholders 3

Benefits of an MFL • Creates efficiencies • Standardizes lists across information systems • Essential for information exchange across data systems • Provides the metadata needed by other information systems • Facilitates planning and management • Can support case management of patients 4

Characteristics of an MFL • Comprehensive: including all health facilities in the country. • Data are current and have been verified within the past two years • Updated regularly and is supported by standard operating procedures. • Visible and accessible to data consumers. • Housed in a facility registry service that facilitates sharing, interoperability, and communication with other systems. • Accompanied by good governance structure that provides oversight and management of the MFL. • Meets the needs of data consumers. • Data consumers have confidence in the MFL data and are assured that the data are valid and complete. 5

The Master Facility List Resource Package & Facilitator's Guide

Global Goods • MFL Resource Package • Facilitator's Guide • MFL Assessment Tool 7

What is the MFL Resource Package (MFLRP)? Guidance for countries or individuals who want to establish or strengthen a Master Facility List (MFL). • Instructions and best practices • Decisions that need to be made • Things to consider for planning • Case studies to illustrate how other countries have approached establishing their MFL • Common challenges and solutions • Links to additional resources 8

Master Facility List Resource Package Intended Audience • Anyone interested in establishing an MFL or strengthening an existing one. • Government officials and program or technical staff • Aimed to make it relevant to countries who are at different stages of developing an MFL – whether the aim is to: • Start an MFL where none existed, or • Systematize methods for maintaining the MFL, or • Develop a new software solution to better integrate the MFL with other systems. 9

Master Facility List Resource Package Navigating the Document Highlights module you are viewing Checklist of prior Module overview work and where information is found Key audiences 10

What is the MFLRP Facilitator’s Guide? Intended for use by implementing partners and program managers to prepare stakeholders to implement or improve an MFL. • Facilitators should have a thorough understanding of the content of the resource package. • Includes Power. Point presentations for each module, talking points, assessment exercises, and action planning 11

Master Facility List Resource Package Facilitator’s Guide Proposed Training • Training participants should include decision-makers who will move action planning forward following the training • Five day training in a modularized format with set up guidance • Training objectives – Understand the various components of a functional MFL – Become familiar with the steps needed to establish a functional MFL – Understand the underlying processes required for establishing and maintaining an MFL – To assess the current MFL situation in a country and develop a preliminary action plan for strengthening the MFL 12

Master Facility List Resource Package Assessment Tool Content and Use • A stand-alone set of checklists that can be used to assess gaps in a countries MFL • Included in the appendix of the facilitator’s guide and incorporated throughout the training

Master Facility List Resource Package Introduction to the MFL Module MFL Assessment Module • Defines what an MFL is and what its value is • Focuses on assessing of seven key areas pertinent to the MFL • Describes the key pillars of an MFL: – The data – The software tool that houses the data – The governance structure around the MFL • Details the type of information you want to gather and why • Describes who needs to be involved in the assessment

Master Facility List Resource Package Facilitator’s Guide Introduction and Assessment Modules Training • Establish common terminology to use throughout training • Identify facility lists that exist in country and any duplication 15

Master Facility List Resource Package Key Considerations Module • Discusses important decisions that need to be made about the MFL upfront. – E. g. institutional home, facilities to include 16

Master Facility List Resource Package Facilitator’s Guide Key Considerations Module Training • Develop a vision statement for the MFL • Use the Key Considerations Checklist to identify gaps and create an action plan 17

Master Facility List Resource Package Governance Module • Describes four key elements of governance that are necessary to successfully establish leadership, stakeholder engagement, policy environment, and institutionalization and sustainability. 18

Master Facility List Resource Package Facilitator’s Guide Governance Module Training • Identify existing policies • Use the Governance Checklist to identify gaps and create an action plan 19

Master Facility List Resource Package MFL Data Content Geocoding the MFL • Describes the data that should be included in an MFL. • Provides detailed information on geocoding the MFL, including how to obtain, validate and share geocodes. • Includes discussion of unique identifiers and data standards • Differentiates between required data and optional data

Master Facility List Resource Package Facilitator’s Guide Data Content & Geocoding Modules Training • Establish common terminology to use throughout training • Identify facility lists that exist in country and any duplication • Create an action plan for Geocoding facilities 21

Master Facility List Resource Package Establishing the MFL Data Set • Describes the process of establishing an MFL dataset from assessing existing facility lists to filling gaps and validating your data. Establishing the Facility Registry Service • Discusses the process of setting up a software tool to house the MFL dataset and enable users to access, update and use these data for their goals

Master Facility List Resource Package Facilitator’s Guide Data Set and FRS Modules Training • Identify steps needed to establish an MFL dataset or fill in gaps in an existing MFL dataset • Participants use the Facility Registry Checklist to identify gaps and create action plan 23

Master Facility List Resource Package Maintaining the MFL Sharing the MFL • Describes what maintaining the MFL entails from both an administrative and data perspective • Discusses approaches to sharing MFL data, including integration of the MFL with other systems.

Master Facility List Resource Package Facilitator’s Guide Maintaining and Sharing Modules Training • Help participants understand the inputs for maintaining an MFL longterm • Understand management and support needs for sharing an MFL • Participants use the Maintain and Sharing Checklist to identify gaps and create action plan 25

MEASURE Evaluation (2018) “Integrating Heath Facility Information in Nigeria: Progress on a Master Facility List and Health Facility Registry”. Retrieved from: https: //www. measureevaluation. org/resource s/publications/tr-18 -267 Master Facility List Resource Package In Practice

Master Facility List Resource Package Development Process • Developed by DHS Program with funding from USAID • Built off drafts from WHO guidance document & OHIE facility registry implementation guide • Involved individuals with MFL experience from a variety of countries – Conducted phone interviews, convened a 3 -day meeting, and broad review process • Compiled resources from a range of stakeholders • In process of finalizing, draft version available: https: //wiki. ohie. org/display/SUB/MFL+Resource+Package

Thank you Cristina: cristina. delatorre@icf. com Olivia: olivia. velez@icf. com 28