THE MANDATORY ADVISING PROGRAM KEY ADVISING MILESTONES Objectives

THE MANDATORY ADVISING PROGRAM: KEY ADVISING MILESTONES

Objectives We’ll address these questions: �WHAT is the Mandatory Advising Program? �WHY is advising mandatory and what are we trying to accomplish with this program? �WHEN are students required to meet with an advisor? �HOW does advising work for each advising point?

Resources for MAP • UAAC Canvas Course • MAP Advising Basics Manual • People. Soft Training • People. Soft for Mandatory Advising Manual • mapadvising. utah. edu • Colleagues • Emails from Director & Asst Director of MAP: Martina Stewart & Jon Diaz in AAC

People. Soft for MAP Advisors need access to: 1. The ADVSRVW Operator Class 2. The MANDADV Operator Class 3. Service Indicators SRVCIND for Mandatory Advising If you don’t have access to the above, contact Sean Crouch, scrouch@advising. utah. edu

Small Group Discussion • What was your advising experience like as a student? • Who do you go to for advice now? Why? • How do these things impact your advising style?

WHAT is the Mandatory Advising Program? • A program that requires undergraduates to meet with an advisor at key points throughout their undergraduate experience • Students are not able to register for classes unless they meet with an advisor (registration holds are placed in People. Soft).

Why is advising mandatory? • Students don’t have time for optional! (Carol Twigg) • Advising and retention/graduation • To connect students to advisors early in their undergraduate experience at key points on their way to graduation to help them develop a rich and holistic degree.

WHEN are students required to meet with an advisor? Purpose: � First Connect students with advisors at key points in their undergraduate experience. Year Milestone Advising � Second Year Milestone Advising � Undeclared Student Advising

First Year Milestone Advising : Learning Outcomes � Student can generate a degree audit. � Student can interpret a Degree Audit. � Student builds an appropriate class schedule. � Department/Major Learning Outcome � Advisor Goal/Learning Outcome

• First Year Milestone Advising: Logistics Student Selection • All first term students admitted as freshmen (regardless of credit hour count) will be selected for mandatory first year advising • Summer and Fall starters are selected in September; Spring starters in March

First Year Milestone Advising: Timeline September 24 th • Students are selected for advising (service indicators in People. Soft) • Email is sent to students informing them of hold • Hold becomes active in People. Soft September 24 th -November � Advise students & take necessary actions in People. Soft November 5 th at 7 am • Early registration for 1000 & 2000 level courses first year students begins. Registration Day Event!

First Year Milestone Advising: Logistics Collaboration and Marketing Efforts �Mapadvising. Utah. edu �Orientation and Parent Orientation �Advertising with Housing and Residential Education �Banners �Planner �Writing Program flyers �LEAP/Block U collaboration �Emails throughout the semester

First Year Milestone Advising: Logistics � Email to Students: • Links to website with more information about MAP • Instructs them who they should meet with for First Year Milestone Advising • Students informed that by meeting with their advisor by Nov. 2 nd, they will have early access to 1000 -2000 courses

First Year Milestone Advising: Logistics � Departmental Advisors � Academic Advising Center Advisors � Honors � CESA, TRi. O, Beacon Scholars

First Year Milestone Advising: Logistics � First Year students have both a Positive and a Negative Service Indicator in People. Soft � How to remove the hold and give a student priority registration

Second Year Milestone Advising: Learning Outcomes � Student knows how to connect to their major advisor � Student knows how to declare their major � Student understands curriculum and requirements for graduation � Student understands how to get information about options and resources to enhance their undergraduate experience � Student understands the value of co-curricular experiences

Second Year Milestone Advising: Logistics � Student Selection �Students enrolled fall semester with 2 or 3 prior terms of enrollment and 90 or fewer credit hours �Students have a on their record � Notifying Students: �Students are sent emails every month from November – March �Hold is placed in March if student has not met with an advisor by March 1 st.

Second Year Milestone Advising: Timeline November 15 th • Students are selected for advising (positive service indicator in People. Soft) • Email is sent to students informing them of advising requirement November-March 1 st � Students meet with an advisor by March 1 st to avoid a registration hold March 4 th • If a student has not met with an advisor by March 1 st (as determined by a “MAP 2 nd Yr” meeting in the Advisor Meeting Panel in People. Soft) a registration hold is placed on the students record

Second Year Milestone Advising: Action Plan � Student Actions �Students identify and meet with an advisor in their major department or Academic Advising Center if undecided on a major �In addition, HONORS students are required to meet with an Honors Advisor �Students encouraged to run a Degree Audit and generate questions for appointment. � Advisor Actions �Advise student on declaring major, schedule planning, enhancing the undergraduate experience. �Mark the “MAP 2 nd Yr” meeting in the Advisor Meeting Panel and make notes about your appointment with the student �If hold has been placed, remove the hold

Second Year Milestone Advising Program What might be some differences between a first year and second year student? �What might be some primary concerns for each group? �What topics might be important to discuss with each group of students? �What advising strategies might be effective for these two groups of students?

Undeclared Advising: Purpose Motivate students to move forward in attaining their degree goals. The 60 Credit Undeclared hold requires students to either: Declare A Major OR Initiate the Major Exploration Process

Undeclared Advising: Logistics • Who is Selected? • Students with 60+ credit hours and at least 2 prior terms of enrollment who are undeclared in Spring semester. • Email sent February 4 th • Registration Hold

Working With Undeclared Students Academic Advising Center Engage students in the major exploration process � UGS/LEAP 1050 Major Exploration � Departmental Advising Declare the student as pre-, intermediate or full major in CIS � Mark the “MAP Undecl” meeting type and make notes � Remove hold �

Working With Undeclared Students � How would you interact with a student who is considering a major in your department but is not totally decided? �What types of questions would you ask? �What resources might be helpful for this student?

Working With Undeclared Students Helpful Information For Exploratory Students � What is a general overview of the major? class or classes would be a good introduction to this major? � What types of skills can students develop as they complete this major? � What kind of campus activities or student organizations on campus relate to this major? � What types of internships are available to students in this major? � What kinds of careers are possible with this major after graduation?

MAP Website Mapadvising. Utah. edu Thank you for attending today! The MAP Committee