The Mandatory Advising Program Key Advising Milestones Objectives

The Mandatory Advising Program: Key Advising Milestones

Objectives We’ll address these questions: WHAT is the Mandatory Advising Program? WHY is advising mandatory and what are we trying to accomplish with this program? WHEN are students required to meet with an advisor? HOW point? does advising work for each advising

Resources for MAP • UAAC Canvas Course MAP Advising Basics Manual • People. Soft Training • People. Soft for Mandatory Advising Manual • mapadvising. utah. edu • Colleagues • Emails from Director of MAP: Martina Stewart in AAC •

Group Discussion What was your advising experience like as a student? • Who did you go to for advice? Why? • How do these things impact your advising style? •

WHAT is the Mandatory Advising Program? • A program that requires undergraduates to meet with an advisor at key points throughout their undergraduate experience • Students are not able to register for classes unless they meet with an advisor (registration holds are placed in People. Soft).

Why is advising mandatory? • Students don’t have time for optional! (Carol Twigg) • Advising and retention/graduation • To connect students to advisors early in their undergraduate experience at key points on their way to graduation to help them develop a rich and holistic degree.

WHEN are students required to meet with an advisor? Purpose: Connect students with advisors at key points in their undergraduate experience. First Year Milestone Advising Second Year Milestone Advising Undeclared Student Advising

First Year Milestone Advising : Learning Outcomes Student can generate a degree audit Student can interpret a degree audit Student builds an appropriate class schedule Department/Major Learning Outcome Advisor Goal/Learning Outcome

• First Year Milestone Advising: Logistics Student Selection • All first term students admitted as firstyears (regardless of credit hour count) will be selected for mandatory first year advising • Summer and Fall starters are selected in September; Spring starters in March

First Year Milestone Advising Timeline September 28 th • Students are selected for advising (service indicators in People. Soft) • Email is sent to students informing them of hold • Hold becomes active in People. Soft October 12 th: Class schedule and registration appointments are available September 28 th -November Advise students & take necessary actions in People. Soft If advisors remove the hold, we will run a process to give students priority once their registration appointment is set on October 12 th November 9 th at 7 am • Early registration for 1000 & 2000 level courses first year students begins.

First Year Milestone Advising: Logistics Collaboration and Marketing Efforts Mapadvising. Utah. edu Orientation and Parent Orientation Advertising with Housing and Residential Education Banners Writing LEAP Program flyers collaboration Emails throughout the semester

First Year Milestone Advising: Logistics Email to Students: • Links to website with more information about MAP • Instructs them who they should meet with for First Year Milestone Advising • Students informed that by meeting with their advisor by Nov. 6 th , they will be able to register early (November 9 th ) for 1000 -2000 courses for Spring 2021.

First Year Milestone Advising: Logistics Who Advises Whom? Departmental Academic Advisors Advising Center Advisors Honors CESA, TRi. O, Beacon Scholars

First Year Milestone Advising: People. Soft First Year students have both a Positive and a Negative Service Indicator in People. Soft. Click on the icons in any panel.

First Year Milestone Advising: People. Soft

First Year Milestone Advising: Advisor Meeting Panel In the Advisor Meeting panel, select the “MAP Fresh” meeting type and click “Save”.

First Year Milestone Advising: Advisor Meeting Panel Starting October 12 th, you will get this pop up message. Before October 12 th, you will not see the pop up but we will run a process on October 12 th to give students priority registration.

First Year Milestone Advising: Advisor Meeting Panel Click the “Notes” tab, make notes, and mark the Learning Outcomes you covered. Click “OK” at the bottom of the screen to return to the main panel.

First Year Milestone Advising: Remove the Registration Hold Click the hold icon on any screen to pull up the MAP hold. Click on “VMA”.

First Year Milestone Advising: Remove the Registration Hold Click “Release”, then “OK” to remove the hold.

Second Year Milestone Advising: Learning Outcomes Student knows how to declare their major Student knows requirements for graduation Student begins to build an academic plan toward graduation Student knows how to get information about options and resources to enhance their undergraduate experience Student engages in at least one experience outside of the classroom that contributes to their development

Second Year Milestone Advising: Logistics Student Selection Students enrolled fall semester with 2 or 3 prior terms of enrollment and 90 or fewer credit hours Students have a Notifying Students on their record Students: are sent emails every month from November – March Hold is placed in March if student has not met with an advisor by March 1 st.

Second Year Milestone Advising: Timeline November 16 th • Students are selected for advising (positive service indicator in People. Soft) • Email is sent to students informing them of advising requirement November-March 1 st Students meet with an advisor by March 1 st to avoid a registration hold March 2 nd • If a student has not met with an advisor by March 1 st (as determined by a “MAP 2 nd Yr” meeting in the Advisor Meeting Panel in People. Soft) a registration hold is placed on the students record

Second Year Milestone Advising: Action Plan Student Actions Students identify and meet with an advisor in their major department or Academic Advising Center if undecided on a major In addition, HONORS students are required to meet with an Honors Advisor Students encouraged to run a Degree Audit and generate questions for appointment. Advisor Actions Advise student on declaring major, schedule planning, enhancing the undergraduate experience. Mark the “MAP 2 nd Yr” meeting in the Advisor Meeting Panel and make notes about your appointment with the student If hold has been placed, remove the hold

Second Year Milestone Advising: People. Soft Before March 1 st, students will have a positive service indicator only. After March 1 st, you will see a positive and negative service indicator (hold).

Second Year Milestone Advising: Advisor Meeting Panel In the Advisor Meeting panel, select the “MAP 2 nd Yr” meeting type and click “Save”.

Second Year Milestone Advising: Advisor Meeting Panel Click the “Notes” tab, make notes and mark the Learning Outcomes you covered. Click “OK” at the bottom of the screen to return to the main panel.

Second Year Milestone Advising: Advisor Meeting Panel Click “Save” again.

Second Year Milestone Advising: Remove the Registration Hold Click the hold icon on any screen to pull up the MAP hold. Click on “VMA”.

Second Year Milestone Advising: Remove the Registration Hold Click “Release”, then “OK” to remove the hold.

Second Year Milestone Advising Program What might be some differences between a first year and second year student? What might be some primary concerns for each group? What topics might be important to discuss with each group of students? What advising strategies might be effective for these two groups of students?

Undeclared Advising: Purpose Motivate students to move forward in attaining their degree goals. The 60 Credit Undeclared hold requires students to either: Declare A Major OR Initiate the Major Exploration Process

Undeclared Advising: Logistics • Who is Selected? • Students with 60+ credit hours and at least 2 prior terms of enrollment who are undeclared in Spring semester. • Email sent February 8 th • Registration Hold

Working With Undeclared Students Academic Advising Center Engage students in the major exploration process UGS 1050 Major Exploration Departmental Advising Declare the student as pre-, intermediate or full major in CIS Mark the “MAP Undecl” meeting type and make notes Remove hold

Undeclared Advising: People. Soft You can see if a student has a hold for MAP Undeclared Advising by clicking on the negative service indicator icon on any panel.

Undeclared Advising: Advisor Meeting Panel In the Advisor Meeting panel, select the “MAP Undecl” meeting type and click “Save”.

Undeclared Advising: Advisor Meeting Panel Click the “Notes” tab and make notes. Click “OK” at the bottom of the screen to return to the main panel.

Undeclared Advising: Advisor Meeting Panel Click “Save” again.

Undeclared Advising: Remove the Registration Hold Click the hold icon on any screen to pull up the MAP hold. Click on “VMA”.

Undeclared Advising: Remove the Registration Hold Click “Release”, then “OK” to remove the hold. Remember to also declare the student in the major or pre-major!

Working With Undeclared Students How would you interact with a student who is considering a major in your department but is not totally decided? What types of questions would you ask? What resources might be helpful for this student?

Working With Undeclared Students Helpful Information For Exploratory Students What is a general overview of the major? What class or classes would be a good introduction to this major? What types of skills can students develop as they complete this major? What kind of campus activities or student organizations on campus relate to this major? What types of internships are available to students in this major? What kinds of careers are possible with this major after graduation?

People. Soft for MAP Advisors need access to: 1. The ADVSRVW Operator Class 2. The MANDADV Operator Class 3. Service Indicators SRVCIND for Mandatory Advising If you don’t have access to the above, contact Steve Hadley, shadley@advising. utah. edu

MAP Website Mapadvising. Utah. edu Thank you! The MAP Committee