The Life Cycle Management Navigator Integrated Management Systems

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The Life Cycle Management Navigator Integrated Management Systems Training Session 8 Life Cycle Management

The Life Cycle Management Navigator Integrated Management Systems Training Session 8 Life Cycle Management Navigator: 8_PR_IMS 1 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems From Environmental to Integrated Management What? Environmental Management Managing activities of

Integrated Management Systems From Environmental to Integrated Management What? Environmental Management Managing activities of an organisation that have or can potentially have an impact on the environment. � Trend Integrated Management Next to environmental aspect companies also take social issues like health and safety into account. Source: UNEP, 2007, Life Cycle Management - A business guide to Sustainability Life Cycle Management Navigator: 8_PR_IMS 2 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems What is an IMS? What? Integrated Management System: System of interconnected

Integrated Management Systems What is an IMS? What? Integrated Management System: System of interconnected parts • Life cycle policy • Planning • Implementation and operation • Checking & corrective action • Management review Business activities with life cycle impacts • Raw material extraction; � Goal: • Manufacturing; Managing and improving the activities that • Transportation; • Product use and disposal; have or can have an impact on its life cycle. • Raw material inputs and • Waste outputs. Life Cycle Management Navigator: 8_PR_IMS 3 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems What? What does it mean? An IMS provides a mechanism for

Integrated Management Systems What? What does it mean? An IMS provides a mechanism for ensuring that a company • considers impacts along life cycle of its products; • picks up the priority issues within the life cycle; • works out how to deal with them; • acts on the priority issues; • corrects deviations from the plan; • reviews its directions for the future so that it can do better next time. Source: Adapted from Stapleton et al. Life Cycle Management Navigator: 8_PR_IMS 4 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems What? Goal: Continuous Improvement level of improvement Planning Reviewing/ Acting rs

Integrated Management Systems What? Goal: Continuous Improvement level of improvement Planning Reviewing/ Acting rs e v ri D Doing y c i l o P Checking time Life Cycle Management Navigator: 8_PR_IMS 5 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Areas of Application Where? An IMS can be applied by any

Integrated Management Systems Areas of Application Where? An IMS can be applied by any type of organisation, to a whole company, a site or even specific activities. Life Cycle Management Navigator: 8_PR_IMS 6 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Why? Benefits For the company • a better image / better

Integrated Management Systems Why? Benefits For the company • a better image / better relations with stakeholders; • systematic approach to environmental activities; • lower risks of liabilities and regulatory non-compliance; • cost savings through improved efficiency. For the staff • work in a healthier environment; • transparency of the health hazards; • increased motivation. For the environment • reduced environmental impact; • reduced environmental risks in case of an accident; • continuous performance improvement. Source: adopted from European Commission Life Cycle Management Navigator: 8_PR_IMS 7 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Why? Examples of Savings Background • SMEs from Germany • Improvements

Integrated Management Systems Why? Examples of Savings Background • SMEs from Germany • Improvements through ”PIUSCheck”, an internal environmental management system Initial Investment Company Annual savings 1, 000 € KALFF Vliesstoffe Gmb. H Production of nonwovens, 8 employees Recirculation of waste water 80, 000 € 60, 000 € Nordwest Getränke Gmb. H & Co. KG Soft drink production, 80 employees Reuse of washings 79, 000 € Source: Effizienz-Agentur NRW, www. pius-info. de Life Cycle Management Navigator: 8_PR_IMS 8 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Why? Examples of Savings Initial Investment 550, 000 € 8, 000

Integrated Management Systems Why? Examples of Savings Initial Investment 550, 000 € 8, 000 € Company Annual savings Eing Textilveredelung Gmb. H & Co. KG Textile finishing, 180 employees Reduced Waste of Printpaste Benteler Automobiltechnik AG Production of tube modules, 380 employees Replaced degreasing agent, Reduction of chemical waste, Modification of purifiying plant 200, 000 € 17, 000 € � Source: Effizienz-Agentur NRW, www. pius-info. de Life Cycle Management Navigator: 8_PR_IMS 9 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Stages of Implementation How? 1. Environmental and Social Policy Life Cycle

Integrated Management Systems Stages of Implementation How? 1. Environmental and Social Policy Life Cycle Management Navigator: 8_PR_IMS 10 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems How? Stages of Implementation 2. Planning • Initial review of environmental

Integrated Management Systems How? Stages of Implementation 2. Planning • Initial review of environmental and social issues • Listing legal and other requirements • Setting objectives and targets towards and beyond legal requirements • Choosing tools to tackle these Life Cycle Management Navigator: 8_PR_IMS 11 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems How? Planning with Objectives and Targets An environmental and social policy

Integrated Management Systems How? Planning with Objectives and Targets An environmental and social policy is a formal and documented set of principles and intentions with respect to the environment and the society. Objectives are overall life cycle goals, arising from the policy, that an organisation sets itself to achieve. Targets are detailed performance requirements that need to be set and met in order to achieve those objectives. The SMART - Philosophy: Objectives and targets should be S - Specific enough for focus and feedback; M - Meaningful enough to engage participants; A - Accepted by the participants; R - Realistic, yet challenging; T - Time-framed. Life Cycle Management Navigator: 8_PR_IMS 12 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Stages of Implementation How? 3. Doing • • Structure and responsibility

Integrated Management Systems Stages of Implementation How? 3. Doing • • Structure and responsibility Training, awareness and competence Communication Document control Operational control Emergency preparedness and response Life Cycle Management Navigator: 8_PR_IMS 13 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems How? Stages of Implementation 4. Checking and corrective action • •

Integrated Management Systems How? Stages of Implementation 4. Checking and corrective action • • Monitoring and measuring Non-conformance and corrective action Records IMS audit Life Cycle Management Navigator: 8_PR_IMS 14 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Stages of Implementation How? 5. Management review Life Cycle Management Navigator:

Integrated Management Systems Stages of Implementation How? 5. Management review Life Cycle Management Navigator: 8_PR_IMS 15 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems How? Stages of Implementation Management Review Planning Life Cycle Policy Checking

Integrated Management Systems How? Stages of Implementation Management Review Planning Life Cycle Policy Checking and corrective action Implementation and operation The interconnected parts of the IMS need to be implemented and integrated in the business. Life Cycle Management Navigator: 8_PR_IMS 16 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems How? ISO 14001 “. . part of the overall management system

Integrated Management Systems How? ISO 14001 “. . part of the overall management system which includes the organisational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, achieving, reviewing and maintaining the environmental policy. ” • Specifies 52 requirements regarding environmental performance the organisation needs to comply with • Revised in 2004. International Standard Organisation (2004): ”Environmental management system - Specifications with guidance for use“ Source: ISO 14001 Life Cycle Management Navigator: 8_PR_IMS 17 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems How? Requirements for an Environmental Policy “Top management shall define the

Integrated Management Systems How? Requirements for an Environmental Policy “Top management shall define the organisation's environmental policy and ensure that it • is appropriate to the nature, scale and environmental impacts of its activities, products or services; • includes a commitment to continual improvement • and prevention of pollution; • includes a commitment to comply with relevant environmental legislation and regulations, and with other requirements to which the organisation subscribes; • provides the framework for setting and reviewing environmental objectives and targets; • is documented, implemented and maintained and communicated to all employees; • is available to the public. ” Source: ISO 14001 Life Cycle Management Navigator: 8_PR_IMS 18 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems How? EMS according to ISO 14001 Steps to final certification 6

Integrated Management Systems How? EMS according to ISO 14001 Steps to final certification 6 1 at io fic rti Ce 00 14 Document Review 1 Init ial Assessment O 2 Main Assessment IS 3 n Cert if icat ion ( regist rat ion) 5 4 Surveillance Preliminary Assessment Source: Entropy International Life Cycle Management Navigator: 8_PR_IMS 19 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems How? Types of IMS There are three strategies available to SMEs

Integrated Management Systems How? Types of IMS There are three strategies available to SMEs who want to implement an IMS: • to develop their own IMS; • to follow standardised guidelines like ISO 26000 or 14001 as well as SA 8000 or AA 1000; • to pursue formal certification/verification to the above standards. These three strategies are voluntary, but different in their scope and approach. Source: Auototrain Life Cycle Management Navigator: 8_PR_IMS 20 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems SA 8000 “The SA 8000 as a standard and verification system

Integrated Management Systems SA 8000 “The SA 8000 as a standard and verification system is a credible, comprehensive and efficient tool for assuring humane workplaces. ” How? Main elements: 1. Child Labor 2. Forced Labor 3. Health and Safety 4. Freedom of Association • Generated via a multi-stakeholder process and Right to Collective • Based internationally approved principles, e. g. Bargaining those of the International Labour Organisation 5. Discrimination (ILO) 6. Discipline • Published in 1997 by Social Accountability 7. Working Hours International (SAI), revised in 2001 8. Compensation • Accredited by Social Accountability 9. Management Systems Accreditation Services (SAAS) Source: www. sa-intl. org Life Cycle Management Navigator: 8_PR_IMS 21 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems How? AA 1000 “AA 1000 is a series of standards for

Integrated Management Systems How? AA 1000 “AA 1000 is a series of standards for measuring and reporting of ethical behaviour in business. It provides a framework that organisations can use to understand improve their ethical performance. ” • Generated via a multi-stakeholder process • Designed to be compatibly with other key standards like GRI guidelines and financial acounting standards • Open source framework for organisational accountability Targets: • Assistance in the definition of goals and targets • Measurement of progress made against these targets • Auditing and reporting of performance • Establishment of feedback mechanisms Source: www. accountability 21. net Life Cycle Management Navigator: 8_PR_IMS 22 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Cleaner Production Assessment - a stepping tool What? Cleaner Production is

Integrated Management Systems Cleaner Production Assessment - a stepping tool What? Cleaner Production is the continuous improvement of industrial processes, products and services to prevent pollution at the source in order to minimise risks to human population and the environment. If a company has never worked on environmental performance improvements, it can be implemented as a first step to IMS to address internally relevant environmental issues. Core questions to start with: 1. 2. 3. 4. 5. What types and quantities of wastes and emissions are being generated? How much do these wastes and emissions cost? Where exactly are these wastes and emissions generated? Why are they generated? How can they be prevented? Life Cycle Management Navigator: 8_PR_IMS 23 Source: Van Berkel, R. CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Kambium Furniture Workshop Case Study Kambium Profile: • Personnel: 34 (22

Integrated Management Systems Kambium Furniture Workshop Case Study Kambium Profile: • Personnel: 34 (22 Production, 12 Administration) • Main product: kitchens (120 per year) • Turnover: 2. 8 million Euro Environmental Policy (5 key elements) • Registration of all material and energy flows by corporate accounting system. • Identification of environmental problem areas by checklists. • Registration of all material and energy flows by walkthrough. • Employee opinion surveys (two workshops). • Screening of products with product design criteria. Source: Rohn and Liedtke Life Cycle Management Navigator: 8_PR_IMS 24 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Case Study Kambium Furniture Workshop Environmental Management Programme (selected elements) •

Integrated Management Systems Case Study Kambium Furniture Workshop Environmental Management Programme (selected elements) • Establishment of new institutions and tasks - Environmental manager - Environmental co-ordinator - Working group Environment • Material flow accounting as key environmental information system • Documentation in form of an environmental handbook Source: Wuppertal Institute Life Cycle Management Navigator: 8_PR_IMS 25 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Case Study Bonem S. A. Bonem Organización Chaid Neme Hermanos S.

Integrated Management Systems Case Study Bonem S. A. Bonem Organización Chaid Neme Hermanos S. A Profile: • Location: Antioquia, Colombia • Personnel: 112 • Main products: agriculture machinery components Implementation of an EMS based on ISO 14001 1. Initial environmental review, including suggestions for environmental improvement (in co-operation with EMPA from Switzerland). 2. Training of managers and Environmental Committee members on EMS principles and the environmental aspects of the company. 3. Currently the NCPC assists in the implementation of the EMS and associated CP measures. Source: Colombia NCPC (CNPMLTA) Life Cycle Management Navigator: 8_PR_IMS 26 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Case Study Bonem S. A. Examples of measures implemented: • Conversion

Integrated Management Systems Case Study Bonem S. A. Examples of measures implemented: • Conversion of furnaces to natural gas monthly savings of US$1. 868, 58 (payback 24 months) reduction of CO 2 emissions in 9, 3 t/month and of S emissions in 157 kg/month • Waste management programme Waste is identified and donated to charity organisations who can sell it 500 kg of cardboard, 20 kg of metal, 45 kg of plastic, and 250 kg of paper monthly Source: Colombia NCPC (CNPMLTA) Life Cycle Management Navigator: 8_PR_IMS 27 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME

Integrated Management Systems Tips for action! • You need to get top management commitment.

Integrated Management Systems Tips for action! • You need to get top management commitment. • Determine the purpose of the management system. • Communicate your efforts internally and externally. • Clarify the financial resources needed. • Produce no bookshelf management system, put it into use and benefit from it. • Make use of the know-how of your employees. • A final tip for certification: The typical question asked by an management system verifier is “can you prove it? ” Life Cycle Management Navigator: 8_PR_IMS 28 CSCP, UNEP, WBCSD, WI, In. WEnt, UEAP ME