The Job Description and Person Specification What is
The Job Description and Person Specification
What is a Job Description? The Job Description describes • the job title • the duties or tasks involved in the job • responsibilities of the job • who managers the worker • who the worker manages • place of work • employment conditions (holidays, salary etc. ).
Why prepare a Job Description? • Managers will understand the tasks involved in the job • Helps identify training needs of anyone doing the job • Helps managers judge the performance of the worker • Helps a worker understand their job • Helps ensure the right candidate is selected for the job
Person Specification The Person Specification is based on the Job Description and describes • the skills required to do the job • knowledge of the industry needed • educational requirements, • experience required • physical attributes (e. g. for fireman) • aspects of personality that best suit the job
Why prepare a person specification? • it enables potential applicants to determine whether they are capable of meeting the requirements of the job, • it helps employers to identify what qualities are required to do the job • it can be used as a guide when devising job advertisements and application forms • helps managers compare one candidate with another • once a new employee has been appointed, the person specification and job description can be used as the basis for staff development, appraisals, or promotion
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