The Incident Command System ICS Framework for Response

The Incident Command System (ICS) “Framework for Response & Action” 1

Agenda A refresher: Priorities 1 - 4 Introductions & Objectives of ICS Overview and Assignments Definition of the Roles in ICS 2

Priorities 1 - 4 1. Duck, Cover & Hold! 2. Self Assessment – – Are you and your Family all right? Is your home? 3. Put up a “Status Indicator” if you are ok – (White Cloth, sheet or Towel) 4. Proceed to the Division Assembly Point or Incident Command Center – – If you are not “pre-assigned” or trained in ICS Management, proceed to the Division Assembly Point – On you way, conduct an “initial survey” and note any obvious damage, injuries, or priority issues which may need to be addressed by the ICS 3

Em. Prep Incident Command Structure (w/ Possible 2016 Drill assignments) Incident Commander Greg Response Team Leader Medical Team Leader Chris A. Christopher M. Logistics Chief Planning Chief Daniella Wendel Joanne? , Yvonne, Response Teams Medical Teams (2 people min. ) (2 People min. ) • Fire • Search & Rescue • Field Triage • 1 st Aid Equipment Kirsten, Todd, Tom T. • Inventory • Supplies • Shelter Reporting Communications Logan, Tom U. • Radio Operations • Runners • Web Specialist • Information Analysis • Scribe / Recording • Coordination w/ Division Leaders Div. Leader A – Michael Div. Leader B - Valorie Vice - Kirsten Div. Leader C – Jane Vice - Todd Direct Communications Block Captain Derik, _____, Molly Block Captain ____, _____, Leo Block Captain Susan, Carol, Jim 4

The Incident Commander is responsible for and oversees the overall operation of the Incident Command Center (ICC) Responsibilities: • Takes direction from City officials • Provides overall leadership for incident response • Ensures incident worker safety • Establishes incident objectives, sets priorities, assigns roles • Delegates authority to others to manage the ICS • Establishes and maintains liaison with other responders (e. g. , fire, law enforcement, public works, other CERTs) • Ultimately responsible for all ICS functions 5

Response Team Leader The Response Team Leader assembles Response Teams which are deployed to neighborhood emergency situations. Responsibilities: • Takes direction from and reports to the Incident Commander • Assembles Response Teams requested by the Logistics section Chief and Incident Commander that are appropriate for the emergency situation • If there are injuries, include the Head-to-Toe exam skill on the team • Monitors the activities and status of the deployed Response Teams • Logs all communications and assignments • Ensures that Response Teams are properly informed, equipped, and skilled for the situation and that they can operate safely • Requests equipment needs to the Logistics Section Chief 6

Response Teams are teams of at least two ICS staff members who are deployed to mitigate neighborhood emergency situations: fire, building damage, injured people, or any dangerous situation. • Responsibilities: • Activities include Search & Rescue or Fire Suppression • Takes directions from and reports to the Response Team Leader • Ensure you have all necessary equipment for the task and for safety • Work safely • Log your communications, actions, and results of your actions 7

Medical Group Leader The Medical Group Leader manages the Field Medical Teams and the Medical Triage Team. He/she coordinates the first-aid/medical staff so that injured people are cared for in the field and the medical triage area. Responsibilities: • Take directions from and reports to the Incident Commander on medical issues of the ICS • Assembles appropriate Field Triage Teams and ICC 1 st Aid Team for the situation • Coordinates with Response Team Leader on assembling and deploying the Field Medical Teams • Directs and advises the Field Triage Teams and the ICC 1 st Aid Team • Ensures that medical personnel have appropriate skills and equipment • Ensures that the injured are tagged with a Medical Triage Tag and the information on the tags are kept current 8

Field Triage Team members will handle injured people in the field. They may be deployed as a sole purpose team or as part of a Response Team deployed for a situation with mixed issues. Responsibilities: • Take direction from and report to the Medical Group Leader • Tag all injured or dead people with a Medical Triage Tag on first encounter • Do Head-to-Toe examination on all injured people on first encounter • Log status of injured people and the result of your examination • Apply First Aid to the injured. • Transport the injured and the dead to the ICC 1 st Aid Area 9

ICC 1 st Aid Team cares for the injured in the Medical Triage Area until City Emergency Services can take over. Responsibilities: • Take directions from and reports to the Medical Group Leader on the conditions of patients • Sets up Medical Triage Area • Logs the medical condition of the injured on their Medical Triage Tag and in the ICS database • Applies First Aid to patients who need it • Monitors condition of patients 10

Planning Section Chief The Planning Section Chief tracks ICS personnel and incident situations. He/She works with the Incident Commander , Response and Medical Team Leders, and Logistics Section Chief to develop strategies to handle the emergency situations. Responsibilities: • Takes direction from and reports to the Incident Commander • Monitors resource status (e. g. , number of CERT members who have "reported for duty") • Monitors emergency situation status (e. g. , initial surveys and assessments from Division Leaders) • Develops several action plans for the ICS given the nature of the emergency and the available resources • Ensures the logging of ICS personnel, communications, decisions, and activities. • Ensures the logging of emergency status and the presentation of this information to the ICS management and City officials. 11

Division Leaders The Division Leader manages the people who have come to the Division Assembly Point , coordinates the assessment of damages in their neighborhood, and communicates this information to the ICC. Responsibilities: • Takes direction from and reports to the Planning Section Chief • Assesses the condition of their neighborhood: damages, injuries, people accountability • Tabulate and report information collected by the Initial Surveyors to the ICS • Organizes and manages Block Captains to canvas their neighborhood and gather data in addition to the data from the Initial Surveyors • Ensure that the Block Captains know their job and can operate safely • Sign in people into the ICS who have not already done so • Log activities to the ICS: who were assigned to teams, where they were deployed • Report the findings of the Block Captains to the ICS 12

Initial Surveyors All participants in the Incident Command System (ICS) are Initial Surveyors. As you leave for the Incident Command Center or the Division Assembly Point you will check your close neighbors for any emergency situations. On you way to join the ICS you will make observation from the sidewalk for any damages, injuries, dangerous situations, or an allclear signal. If possible, you will record each of your observations on the “Damage Assessment Form” Responsibilities: • Check close neighbors for any emergency situations • Record emergency situations on or all-clear signs for every residence on your way to your initial ICS station • Ensure that your reports get to your Division Leader or the Planning Section at the ICC 13

Block Captains thoroughly check their blocks for damage, injuries, and people accountability. Responsibilities: • Take direction from and report to the Division Leader • Work with a partner, if possible, to assess the emergency needs of your block • Inventory the houses in your block for: all-clear indicator, damage, injuries, and unaccounted people • Knock on the door of houses (or call) that do not have an all-clear indicator to determine who is there and if they need help. Attempt to contact residents by phone to determine if there is anyone in the building • Do damage assessment on buildings that were missed by the Initial Surveyors • Visibly affix a status sheet accessible at sidewalk level of the damaged buildings • Report findings to the Division Leaders 14

Scribe (if available) The Scribe records ICS information in the appropriate places and generates reports. Responsibilities: • Take direction from and reports to the Planning Section Chief • Ensures that all ICS volunteers log in to the ICS • Ensures that information from the field (Damage Assessments and Response Teams activities) get logged into the ICS database • Transcribes appropriate information onto the Status Board and into the ICS database • Ensures that all ICS messages and actions get logged • Prepares reports that are requested (damage status information to the City, ICS personnel status, etc. ) 15

Logistics Section Chief The Logistics Section Chief is responsible for all communications, equipment, and supplies used by the ICS. He/she directs the Communications Manager and the Equipment Manager to oversees the distribution of all equipment and supplies used by the ICS Responsibilities: • Takes directions from and reports to the Incident Commander on issues related to communications, equipment, and supplies • Monitors the status of communications within the ICS and prioritizes ICS communication needs • Monitors the status of equipment and supplies needed within the ICS and prioritizes the ICS needs for equipment and supplies 16

Communications Manager (if available) The Communications Manager provides and maintains communications links for the ICS. He/she determines the best modes of communication to use for any situation Responsibilities: • Takes direction from and reports to the Logistics Section Chief • Directs Radio Operations, WEB Tool use, and Runners (if available) to integrate communications within the ICS • Determines appropriate combination of communication modes (ICS WEB Tool, walkie-talkie, ham radio, cell phones, and runner) for different ICS functions • Monitors the status of all communications modes • Request Runners from the Logistics Section Chief when needed 17

Radio Operator (if available) The Radio Operator handles all walkie-talkie communications between personnel in the field and Incident Command Center (ICC) and has the following responsibilities: • Takes direction from and reports to the Communications Manager or Logistics Chief • Ensure cache walkie-talkies are operational and are set to channel 17. 17 • Receives and transmits all walkie-talkie communications between the ICC and the field • Records all incoming and outgoing ICC walkie-talkie communications into the ICS Database : v. Personnel Sign Ins v. Damage Assessments v. Damage Status Changes v. Messages to and from ICS personnel 18

Runners (if available) Runners are the last resort communication mode, after ICS WEB Tool and Walkie-Talkie modes are not available • They carry written messages among members of the ICS and between the ICS and City Emergency Agencies • Takes directions from and reports to the Communications Manager or Logistics Chief • Transports written messages between members of the ICS • Ensures that message forms are filled out correctly • Instruct ICS members on how to fill out message forms • Logs runner communications into the ICS Database 19

WEB Tool Specialist (if available) The WEB Tool Specialist ensures that the WEB Tool is functioning for ICS operations Responsibilities: • Takes direction from and reports to the Communications Manager or Logistics Chief • Sets up and maintains the WEB Tool for the ICS • Instructs ICS personnel on the use of the web tool 20

Equipment Manager (if available) The Equipment Manager ensures that the ICS has appropriate equipment and supplies. This includes equipment for the response and medical teams (cribbing, first aid supplies, etc. ), the communications team (power, batteries, etc. ), the shelter team, and the ICS staff (food, water, etc. ) Responsibilities: • Takes direction from and reports to the Logistics Section Chief • Ensures that equipment, supplies, and facilities needed by the ICS are available • Directs the Inventory Manager , Supply Team , and Shelter Manager to accomplish his/her role • Provides food and medical support to ICS members 21

Inventory Manager (if available) The Inventory Manager keeps track of all equipment and supplies within the ICS and the neighborhood. Responsibilities: • Takes direction from and reports to the Equipment Manager or Logistics Chief • Maintains an inventory of all equipment and supplies at the ICC cache and in the field • Issues to and receives from ICS personnel cache equipment • Logs changes in cache inventory and/or the availability of neighborhood resources 22

Supply Team (if available) The Supply Team delivers needed supplies (ladders, cribbing, fire suppression equipment, litters, etc. ) to Response Teams. They may need to locate and acquire the equipment which is not available in the ICS inventory (e. g. , batteries, porta-potties, food, forms, etc. ) Responsibilities: • Takes direction from and reports to the Equipment Manager or Logistics Chief • Locates needed supplies (in inventory or elsewhere) and delivers them to the location needed • Logs changes in inventory and/or the availability of neighborhood resources (e. g. , ladders) with Inventory Manager 23

Shelter Manager (if available) The Shelter Manager arranges temporary shelter for people who cannot stay in their homes Responsibilities: • Takes direction from and reports to the Equipment Manager or Logistics Chief • Logs the people who are displaced (names, ages, location, contact information, etc. ) and any changes to their situation into the ICS database • Guides displaced people to appropriate shelters • Monitors displaced people at shelters • Provides supplies and personnel at the shelters • Logs changes in availability of shelters, the space available, and the ICS personnel at the shelters 24