The Giving Chart Evolution of the Lifecycle Tools

The Giving Chart: Evolution of the Lifecycle Tools for Archival Email Stewardship Chart Kate Murray Library of Congress Harvard EAST Workshop 2016

Once there was a chart made by Wendy Chart developed by Wendy Gogel, Harvard Library, 2014

News of the chart spread Library of Congress, The Signal Blog: http: //blogs. loc. gov/digitalpreservation/2014/09/emerging-collaborations-for-accessing-and -preserving-email/

and the chart changed, in a good way e. PADD revised version, June 2015

AES Workshop participants LOVED the chart • • Library of Congress NARA Harvard Stanford/e. PADD Emory UIUC POWRR Project And more…

And the chart grew https: //docs. google. com/spreadsheets/d/1 V 1 N 22 xnr 5 e 0 Eb. Dl. ZWx 58 bj. YO 6 rkr. Mr. YH 9 w. GX 9 -CK 8 c 4/edit#gid=986222267

https: //docs. google. com/spreadsheets/d/1 V 1 N 22 xnr 5 e 0 Eb. Dl. ZWx 58 bj. YO 6 rkr. Mr. YH 9 w. GX 9 -CK 8 c 4/edit#gid=986222267

https: //docs. google. com/spreadsheets/d/1 V 1 N 22 xnr 5 e 0 Eb. Dl. ZWx 58 bj. YO 6 rkr. Mr. YH 9 w. GX 9 -CK 8 c 4/edit#gid=986222267

https: //docs. google. com/spreadsheets/d/1 V 1 N 22 xnr 5 e 0 Eb. Dl. ZWx 58 bj. YO 6 rkr. Mr. YH 9 w. GX 9 -CK 8 c 4/edit#gid=986222267

https: //docs. google. com/spreadsheets/d/1 V 1 N 22 xnr 5 e 0 Eb. Dl. ZWx 58 bj. YO 6 rkr. Mr. YH 9 w. GX 9 -CK 8 c 4/edit#gid=986222267

(maybe the chart grew too much…) • Color Chart • Glossary • Cost and Implementation Factors

The Cost and Implementation Factors

• • • Version, release info Development stage Target use community License type Cost System requirements Functionality parameters Modularity Level of effort Supported formats More…

And the chart’s fame spread Selected tweets from #s 604 hashtag covering SESSION 604 - Email Archiving in a Curation Lifecycle Context @ SAA 2015 Abstract: A diverse group of experimenters and practitioners who are using different approaches and focusing on components of the email curation lifecycle present this panel and audience discussion on email archiving. Brief presentations and discussion cover the curation lifecycle for email, stewardship functions (pre-custodial appraisal, accessioning, processing, access, and preservation), issues, gaps, and tools. Find out what is available or in development!

But one chart can’t tell the whole story “Information purposely high level … The contributors agreed there was greater impact in a visually accessible and easy to understand summary than an exhaustive exploration so compromises were made to cover a reasonable subset of all possible factors. In short, we’re using color to communicate a high level story that, in reality, is much more complex. ” Context for the Lifecycle Tools for Archival Email Stewardship Charts: https: //docs. google. com/document/d/1 Qz. Yn. Dq. H_INk. XNIv. Ce. U 7837 rxe. Omq 5 O 26 PF-dlxs 21 c/edit

Another chart comes to play Potential Tools worksheet Software Selection Aid for Archival Email Stewardship Software , Mark Conrad (NARA), 2015

Selection Aid for Archival Email Stewardship Software , Mark Conrad (NARA), 2015

Selection Aid for Archival Email Stewardship Software - Filters Applied Mark Conrad (NARA), 2015

The two charts continue to evolve • Reviewing/refining – Software Selection Aid for Archival Email Stewardship Software (aka Mark’s Chart) – Glossary – Scope and context • Exploring options to host chart(s) on DPC’s COPTR (Community Owned Preservation Tool Registry) – http: //www. digipres. org/tools/; http: //coptr. digipres. org/Category: Email – Lifecycle points don’t match up – If they did, automatic updating! – But it’s work to get there & still might not be good fit • Keeping the chart(s) current…

And the charts – and the people – were happy Contributors (alphabetical order by last name) • Peter Chan, e. PADD project, Stanford University Libraries • Mark Conrad, National Archives and Records Administration • Glynn Edwards, e. PADD project, Stanford University Libraries • Ricc Ferrante, Smithsonian Institution Archives • Erin Engle, Library of Congress • Wendy Gogel, Harvard Library, Harvard University • Brandon Hirsch, National Archives and Records Administration • Kathy Jordan, Library of Virginia • Kate Murray, Library of Congress • Kathleen O’Neill, Library of Congress • Grainne Reilly, Harvard University • Josh Schneider, e. PADD project, Stanford University Libraries • Jaime Schumacher, POWRR project, Northern Illinois University • Dorothy Waugh, Emory University Libraries

Thanks! Kate Murray kmur@loc. gov