The DLI Licence and You Some reallife cases

The DLI Licence and You: Some real-life cases National Boot Camp – Vancouver Michel B. Séguin, Wendy Watkins May 31 st, 2011

Objectives § To review scenarios and determine acceptable use under the licence § To discuss decision-making processes and attempt to clarify tricky situations § Heads up on changes coming in the next year 2 Statistics Canada • Statistique Canada 1/26/2022

“New” Licence Agreement § Signed for the life of the programme § Must give one-year’s notice to withdraw § Penalties for quitting: • Destruction of data • 5 -years must lapse before rejoining • Must pay for years missed § Users publishing textbooks must obtain a separate licence 3 Statistics Canada • Statistique Canada 1/26/2022

Decoding the Licence: A Decision Tree 4 Statistics Canada • Statistique Canada 1/26/2022

Question: Is the user authorized? § Student § University researcher § Professor § University staff member 5 Statistics Canada • Statistique Canada 1/26/2022

Question: Is the Use Authorized? § § Teaching Research Planning of academic or educational services Journal publishing § Not authorized: § Sharing outside of the DLI member institutions § Textbook publishing – needs a separate licence 6 Statistics Canada • Statistique Canada 1/26/2022

When in Doubt…. § Consult the DLI licensing page § http: //www. statcan. ca/english/Dli/caselaw/assess. ht m § Go to Licensing questions and decisions on the Quick Links on every DLI page § Look for a scenario that might be close to yours § If still in doubt, send a message to dlilist § EAC executive will discuss and reach a conclusion § If declined, you can appeal to the EAC for a review 7 Statistics Canada • Statistique Canada 1/26/2022

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Heads up – changes coming up § For DLI, keep dealing with the licence as is for the next year § PUMFs (except two) are free since April 1 st 2011 § Microdata Release Committee still requires users to sign a licence before getting access to PUMFs § Because PUMFs are free, organizations can obtain a copy after signing the licence § Allows professors/researchers/students to work with organization who now can have their copy of PUMFs 10 Statistics Canada • Statistique Canada 1/26/2022

Example: Health Services Project § One of your professors has secured a SSHRC/CURA grant and is working with a local Health Region to determine which services should be made available and where. To do this, he is using Census data at the DA level as well as other DLI products such as CCHS PUMFs. He would like to be able to do his research at the Health Region Office and share the data with the researchers from the Health Region. 11 Statistics Canada • Statistique Canada 1/26/2022

Questions to Consider: § § What is the issue? Is the user authorized? Is the use authorized? Is there external funding for the project? • Does it go through the Research Office (grant) • Does it go through the Business Office (contract) § Do you require additional information? § Are there other routes to get the data? 12 Statistics Canada • Statistique Canada 1/26/2022

Group Work § Each group will be given a scenario which requires careful thought before resolution. They are all ‘real life’ examples. § You will be asked to look at the scenario and determine whether or not it fits under the licence, in part or in whole. 13 Statistics Canada • Statistique Canada 1/26/2022

Group Work § You will be asked to explain your decision using the key points of the licence. § If the situation does not meet the requirements of the licence, how would you advise the user to proceed? 14 Statistics Canada • Statistique Canada 1/26/2022

Have fun! 15 Statistics Canada • Statistique Canada 1/26/2022

Scenario # 1 § The Student Association at a DLI institution wishes to use DLI data to determine the makeup of the population in the DAs covered by their university. They plan to use this information as part of a recruiting drive for high schools 16 Statistics Canada • Statistique Canada 1/26/2022

Scenario # 2 § A co-op student from your university has landed a position with the Department of Heritage. His work requires him to analyze the General Social Survey on Time Use. He has requested the data from you. 17 Statistics Canada • Statistique Canada 1/26/2022

Scenario # 3 § A Statistics Canada employee working in your RDC requests the use of the Census PUMF to validate some sampling. 18 Statistics Canada • Statistique Canada 1/26/2022

Scenario # 4 § A professor has a grant to analyze DLI data. She has submitted her paper to a journal that requires her to do further analysis, for which she is not equipped. She has money left in her grant account and would like to pay a colleague at her institution to do the analysis. 19 Statistics Canada • Statistique Canada 1/26/2022