The concept of the new organization of statistical

The concept of the new organization of statistical surveys Janusz Dygaszewicz Director Programming and Coordination of Statistical Surveys Department CSO Poland Meeting on the Management of Statistical Information Systems Paris, France 23 - 25 April 2013

The presentation’s schedule • • Conceptual model of functioning of official statistics Reformation concept The Integrated Statistical Business Process Model Framework plan of reaching the Integrated Statistical Business Process System in Poland • Summary 22

Conceptual model of functioning of official statistics Needs O Dostawcy Products Suppliers Services n io at e iz ur an ct rg tru s s se s ce o Pr The Knowledge Base Products Services Dostawcy Customers Tools Regulations 3

Reorganization Concept • Process approach – Holistic – looking from the angle of all surveys and using the synergy effect – „From the outside to the inside” - based on forecast expectations of the customer – Focused on the analysis and improvement of relations (i. e. interface) between composite elements of the organization • Reorganization of the statistical survey process – Optimalization and standardization of working processes – Optimalization of data collection – single collection of a variable used in several surveys – Maximal use of secondary data – f. ex. from administrative sources • Integration, consolidation and standardization IT solutions – Including adaptation of solutions to the new working processes, organizational structure • Improvement of organizational structure of official statistics – units organization according to the GSBPM 4

Reorganization concept Implementation the Integrated Statistical Business Process Model (ISBPM) The Integrated Statistical Business Process Model Processes Tools The Knowledge Base Organizational structure 5

Stove-pipes model of current surveys organization Survey 1 (dedicated organizational unit 1 and dedicated IT system 1) Data collection Data analysis Data processing Data dissemination Survey 2 (dedicated organizational unit 2 and dedicated IT system 2) Data collection Data processing Data analysis Data dissemination … Survey N (dedicated organizational unit N and dedicated IT system N) Data collection Data processing Data dissemination Data analysis 6

Reorganization process concept Determination of the main stages Survey 1 Data collection Data processing Data analysis Data dissemination Survey 2 Data collection Data processing Data analysis Data dissemination … Survey N Data dissemination Data collection Data processing Data analysis 7

Reorganization process concept The main stages standarization Survey 1 Data collection Data processing Data analysis Data dissemination Survey 2 … Survey N Data collection Data processing 8

Reorganization process concept Integration of standardized processes Survey 1 Survey 2 … Survey N Data collection Data processing Data analysis Data dissemination 9

Reorganization process concept Grouping of integrated global processes and databases Data dissemination … Data analysis Data processing Survey 2 Data collection Survey 1 Survey N 10

Reorganization process concept Framework for corporate architecture Organization, coordination and control Data dissemination … Data analysis Data processing Survey 2 Data collection Survey 1 Survey N IT services and tools community 11

ISBPM– Grouping Concept of statistical product process Designing Production Information from Informacje od respondents respondentów Zbiory danych Administrative administracji sources publicznej Zbiory wartości Set of variables Zbiory wartości zmiennych values collected zmiennych dla forzbieranych the statistical zbieranych dla Grupy produktów product group Grupy produktów statystycznych Resultant micro Wynikowe data. Wynikowe for the mikrodane dla mikrodane statistical dla Grupy produktów products group statystycznych Analytical data Analityczne structures struktury danych Aggregate groups Grupy agregatów Publication aggregate Grupy agregatów groups publikacyjnych Statistical products Grupy produktów groups statystycznych Statistical Produkty products Produkty statystyczne statystyczne Other data sets Inne zbiory danych Raw data repository Operational micro data repository Analytical micro and macro data repository Statistical products repository 12

The Integrated Statistical Business Process Model Processes Tools The Knowledge Base Organizational structure 13

ISBPM – Main Processes Organization, coordination and control Specify needs Build Design Archive Ex-post evaluation Preparing Data collection Data Processing Data Analysis Data Dissemination Production Development and maintenance tools/ IT services 14

ISBPM - Design Processes Plans of organization Organization, coordination (partial) Organization, coordination and control of design and control unit Data collection unit Designing of data collection Data processing unit Designing of processing of operational micro data Analysis data unit Customer service unit IT services providing unit plan e v i t mula ole u c n A wh e h t r fo tion a z i n orga Designing of processing of analytical micro data Designing of data analysis Designing of statistical products Tools designing/ IT services 15

ISBPM – Build Process tive a l u m An cu plan build Organization, coordination and control unit Organization, coordination and control of designong Data collection unit Designing of data collection Data processing unit Designing of processing of operational micro data Analysis data unit Customer service unit IT services providing unit Organization, coordination and control of build Designing of processing of analitical micro data Adjustment concerning the data collection Adjustment concerning processing of operational micro data Adjustment concerning processing of analytical micro data Adjustment concerning data analysis Designing of statistical products Adjustment concerning data dissemination Tools / IT services designing Designing Tools/ IT services adjustment Build 16

ISBPM – Production Process Organization, coordination and control unit tive a l u m An cu e plan c produ Organization, coordination and control of designing Data collection unit Designing of data collection Data processing unit Designing of processing of operational micro data Analysis data unit Customer service unit IT services providing unit Organization, coordination and control of produce Designing of processing of analytical micro data Data collection Processing of operational micro data Processing of analytical micro data Designing of data anaysis Designing of statistical products Data dissemination Tools designing / IT services Designing Tools maintenance/ IT services Build Production 17

ISBPM –Corporate architecture for main production process act Statistical production model Organization, coordination and production control «datastore» Metainformation repository Organization, coordination and control unit Data collection production plan Data processing production plan Data analysis production plan Information on task implementation Public administration data repositories Data collection Information on errors Data processing Data dissemination production plan Information on task implementation Information on errors Data analysis Information on errors Data dissemination Other data repositories Variable value collection of the Data collection statistical products group task Register index update CAx. I Data «datastore» Raw data repository «datastore» Statististical repositories of source data Data collection unit «datastore» Statistical units register «datastore» Operational micro data repository Data processing unit Information on availability of data for analysis «datastore» Analytical micro and macro data repository (Data Warehouse) Data analysis unit (Survey authors) Publication aggregation Group, Statistical products Group «datastore» Statistical products repository Customer service unit 18

The Integrated Statistical Business Process Model Processes Tools The Knowledge Base Organizational structure 19

ISBPM – Organization of new architecture Primary units Organization , coordination and control unit Data collection unit Data processing unit Data analysis unit Customer service unit The unit providing IT services Supporting units 20

The Integrated Statistical Business Process Model Processes Tools The Knowledge Base Organizational structure 21

Basic elements of the IT environment ISBPM Designing, Planning and Control System Data Collection System Education System Metainformation System Knowledge Management System Knowledge Repository Analysis and Decisions Supporting System Dissemination of Statistical Information System Service System of the Statistical Units Register Service System CAx. I Raw Data Repository Metainformation Repository Micro data Processing Operation System Statistical Units Register Infrastructure Service System Micro Data Repository Analytical System of Micro Data Processing Analytical Micro and Macro Data Repository Archiving System Statistical Products Repository Archive Repository 22

The Integrated Statistical Business Process Model Processes Tools The Knowledge Base Organisational structure 23

The Knowledge Base – capacity building Needs Wisdom es Products Suppliers c ro P Services n io at e iz ur an ct rg tru s Suppliers s se O Suppliers The Knowledge Base Tools Knowledge Information Customers Products Customers Dostawcy Customers Services Supported by „IT” Regulations Data 24

Framework plan of reaching the Integrated Statistical Business Process System in Poland • Phase 1 – Preparation • Phase 2 – Pilot concept along with transformation preparation • Phase 3 – Verification • Phase 4 – Transformation • Phase 5 – Destination state 25

Framework plan of reaching the Integrated Statistical Business Process System in Poland The principal rules: • Gradual increase of surveys performed with the new methods • Evolutionary transformation of the organization • Evolutionary transformation of the IT environment • Successive implementation of new work processes 26

Transformation plan 2012 2013 2014 2015 2016 2017 2018 2019 2020 Phase 1 - Preparation Phase 2 - Pilot concept along with the preparation of the transformation Phase 3 - Verification Phase 4 - Transformation Phase 5 – Destination state Edition 2014 Edition 2015 Edition 2016 Edition 2017 Edition 2018 Edition 2019 Edition 2020 Gradual increase of share of surveys performed with the new methods in relation to the general number of surveys Evolutionary transformation of the organization Evolutionary transformation of the IT environment 27

Summary (1) • Several connected and integrated IT systems instead of hundreds existing. • Several specialized organizational units, extracted according to task specialization, concentrating specialist competences instead of many „independent” organizations. • Instead of the knowledge dispersed in organization it is proposed that it be concentrated and employed with the use of the Knowledge Base which will support more efficiently capacity building. • Instead of using independent and individual approach to the realization of each of the surveys – standardize of realization statistical surveys processes, preparing common methods and the best practices, used for the various stages (plug&play technology). • Comprehensive look at all conducted surveys – elimination of structural ineffectiveness sources by proper products grouping. 28

Summary (2) • Instead of collection data independently for each survey, and lack of cooperation for the needs of other surveys – using dedicated system which would support collection data for many surveys. • Instead of individual, dispersed communication between particular leader units and statistical products customers, establish a dedicated unit – a connection point with statistical customer. • Instead of dispersed information on the primary needs reported by customers, creating a single place for storing and analyzing data. • Instead of expensive data, collected from direct surveys, increasing obtaining cheaper data – from administrative sources and sharing data within the organization and many surveys from different fields (including Big-data). 29

Thank you for attention Janusz Dygaszewicz Director Programming and Coordination of Statistical Surveys Department CSO Poland j. dygaszewicz@stat. gov. pl 30