The Admissions Office Partner College Admissions Training Krys

The Admissions Office Partner College Admissions Training Krys Daniels – Deputy Academic Registrar (Admissions)

Training Day Programme 10 am: Introduction 10. 05 am: Admissions Process - UCAS Calendar - Deadlines - Changes and Fee Assessment - Waiting Lists - Withdrawals or other changes - July, August and September - Enrolment Timetable & Information 12 noon: Lunch 12. 45 pm: Training with the Admissions Office 2. 30 pm: Depart Krys Daniels - Deputy Academic Registrar (Admissions)

Application Timetable 15 th January: Closing date for Early Application Cycle (1 st Sept – 15 th January) 25 th February: EXTRA Application Cycle starts 30 th June: Closing date for Late Application Cycle (16 th January – 30 th June) Krys Daniels - Deputy Academic Registrar (Admissions)

Application Timetable Mid July: BTEC results issued IB results issued Access results issued EU RPA forms available 15 th August: A level results available (Monday) 18 th August: Clearing Starts (Thursday) 20 th August: Clearing Continues (Saturday) Krys Daniels - Deputy Academic Registrar (Admissions)

Decision & Reply Timetable 18 th April: Decisions due on applications received by the 15 th January Please note that this date may change in line with the Easter break. 5 th May: Outstanding replies declined by default where last decision made by 31 st March * There is a short window of 7 days to amend the decline – it is very important that applicants reply by the set deadlines Krys Daniels - Deputy Academic Registrar (Admissions)

Decision & Reply Timetable 6 th May: Reject by Default for applications received by 15 th January, where no decision has been received * Essential that decisions on pre-15 th January applicants are made and sent to Laura/Janet by Thursday 28 th April to ensure that applicants are not rejected by default. If they are RBD’d the only way we can then admit them is through Clearing 7 th June: Outstanding replies declined by default where last decision made by the 6 th May (except for EXTRA applications) Krys Daniels - Deputy Academic Registrar (Admissions)

Decision & Reply Timetable 30 th June: Outstanding replies declined by default where last decision made by the 10 th June (except for EXTRA applications) 19 th July: Reject by default for applications received by 30 th June and outstanding EXTRA applications where no decision has been made Last date to amend application decisions where no reply has been received 26 th July: All outstanding replied declined by default. Amended decisions may no longer be made Krys Daniels - Deputy Academic Registrar (Admissions)

Confirmation Timetable Mid July: BTEC results published IB results published Access results published 15 th August: University receive A level results 18 th August: Applicants receive A level results Clearing starts Krys Daniels - Deputy Academic Registrar (Admissions)

Changes Permitted Through UCAS INITIAL APPLICATION – No decision made - Change of course - Change of entry year - Change of point of entry - Address changes - Name changes Krys Daniels - Deputy Academic Registrar (Admissions)

Fees Assessment The Fee regime for courses studied at HE level is different from the Fee regime for courses studied at HE level. It is very important that applicants applying for HE courses are assessed by the Admissions Office so that the fee assessment is the correct one for their course level. Please check with the Admissions Office if you are not sure of the correct procedure. Krys Daniels - Deputy Academic Registrar (Admissions)

Changes Permitted Through UCAS INITIAL APPLICATION – Decision made, no reply received - Reject decisions: can be amended to either conditional or unconditional provided no offers have been accepted until 15 July - Conditional offers: conditions may be amended until 15 th July following discussion with the applicant provided offers have not been accepted. Please let Laura/Janet have a copy of the email agreeing the changes - Withdrawals – applicants must contact UCAS if they wish to withdraw their choice at Oxford Brookes, we cannot withdraw their applications. Krys Daniels - Deputy Academic Registrar (Admissions)

Changes Permitted Through UCAS INITIAL APPLICATION – Decision made, reply received - Reject decisions: cannot now be amended - Conditional/Unconditional offers: course changes, condition changes, year of entry changes permitted until 22 July Krys Daniels - Deputy Academic Registrar (Admissions)

Changes Permitted Through UCAS CLEARING APPLICATION – Unconditional offer made/accepted Change of course is the only change permitted Krys Daniels - Deputy Academic Registrar (Admissions)

Waiting Lists 1 st September – 30 th June If you have made all the offers for your course but still have applications awaiting a decision, please note that it is not possible to hold applicants on a waiting list during the ‘live’ application cycle. If you are not able to offer a place then the application must be rejected to enable the applicant to accept/decline other offers. July, August and September If applicants, eligible for clearing, are contacting you in relation to a place buy you are still awaiting results for offers already made then it is possible to place applicants onto a waiting list. Please be very clear to applicants as to how realistic their chances are of obtaining a place. Krys Daniels - Deputy Academic Registrar (Admissions)

Summer Admissions Process July/August/September It is very important that we are able to contact the College during the above period: - To confirm, follow up, or request results for an applicant - To check confirmation decisions if needed - To receive information about applicants being accepted via the Clearing/RPA route Please ensure that your contact in the Admissions Office has contact details for staff able to help with the above issues. Krys Daniels - Deputy Academic Registrar (Admissions)

Clearing Guidelines IF THE APPLICANT HAS ALREADY APPLIED VIA UCAS, BUT IS NOW IN CLEARING, ANY OFFERS MUST BE MADE VIA THE ELECTRONIC CLEARING PROCESS. ONCE AN OFFER IS MADE BY THE COLLEGE, PLEASE ENSURE THAT THE APPLICANT HAS THE CORRECT COURSE CODE WITH WHICH TO APPLY. Krys Daniels - Deputy Academic Registrar (Admissions)

Clearing Guidelines Once an offer is made, they must then: - Refer themselves to Oxford Brookes via UCAS Track for the course code quoted in the offer letter - Once the offer is confirmed they will be sent the formal offer letter Applicants already in UCAS CANNOT apply via an RPA. Krys Daniels - Deputy Academic Registrar (Admissions)

Applicants not in UCAS Clearing A Record of Prior Acceptance (RPA) is used for applicants who only wish to attend Oxford Brookes and have not been in the UCAS application cycle this year. Follow the previous guidelines for the offer making process. Advise the applicant that a Record of Prior Acceptance and an informal offer letter will be sent to them. Krys Daniels - Deputy Academic Registrar (Admissions)

Applicants not in UCAS Clearing Applicants must complete and sign the form and return the RPA to Admissions, ASAP. Local applicants are welcome to come in and complete it. On receipt of the RPA, the official offer letter will be sent and the form entered onto the UCAS system. Krys Daniels - Deputy Academic Registrar (Admissions)

Enrolment Timetable for September Courses enrolling at Oxford Brookes University 9 Sept: applicants linked to become students 14 Sept: green enrolment forms printed 19 -22 Sept: applicants enrol with the OBU School at agreed time. Krys Daniels - Deputy Academic Registrar (Admissions)

Enrolment Timetable for September Courses enrolling at their colleges SEPTEMBER - Applicants linked as agreed with the relevant OBU Franchise Administrator/College - Green enrolment forms collected from Admissions by OBU Franchise Administrator - Enrolment forms returned to Systems Team at agreed time for the course - Green library cards ready 48 hours later Krys Daniels - Deputy Academic Registrar (Admissions)

Enrolment Information Enrolment information is sent to applicants once they become UF (Unconditional, Firmly Accepted) on an ongoing basis from mid August until Week 0. Oxford Brookes Sends: - Student Payment Instruction Form detailing the cost of course - Letter detailing the enrolment process at Oxford Brookes - Use of Student Data leaflet Krys Daniels - Deputy Academic Registrar (Admissions)