Thanks for Joining Us Listen to audio over

Thanks for Joining Us! • Listen to audio over your computer speakers. If you are not able to listen via the Internet, you can dial-in by phone using the numbers shown on your screen. • If you disconnect, simply repeat instructions to reconnect to the program. • If listening to audio by phone, you can adjust the volume by pressing *4. • To submit a question, type in the chat window and click “Enter” to send. • CPE and CEU Credits are NOT available for this forum.

Welcome to FYI • Our Intent and Purpose – Strategic Plan Outreach and Mentorship Effort for New and Newer PASBO Members in all aspects of School Business Management – Use PASBO Experts to Help New Entrants – Continuing Series • Next one is January 9, 2015 at 9 am • All sessions recorded and available at www. pasbo. org/FYI 2

Today’s Agenda I. Calendar of State and Federal Reports II. From the Experts III. PASBO Tools You Can Use IV. 3 What's Due Resources to Help Your Questions Answered An Open Forum for Your Questions About Topics Covered and Uncovered!

Before We Begin Polling Questions 4

1 -Dec New Hire Report Monthly Report of New Hires 1 -Dec NSL Report on PEARS Monthly Reimbursement for Lunches Served each Month Food Service CN PEARS Annual Certified copy of new LTEA tax enactments, repeals, changes, or new tax collector Finance DCED Monthly Report of Wages & Retirement Contributions Finance PSERS/NPAS Reconciliation of cash on hand Finance SD with EIT in prior year/residents paying Sterling Act tax certify prior year's tax credits claimed Finance Expenditures for Edu. Of Juveniles incarcerated in adult facilities (revised budget SY 2007, 8) Finance Comptroller 1 -Dec 10 -Dec CLGS-501 Upload NPAS Reports and Send On-line 10 -Dec 2030 Quarterly Sterling Act Tax Credit Data 15 -Dec Filing Annual 15 -Dec 374 23 -Dec Annual Dept. of Labor & Industry Quarterly PSERS Q 3 Employer Payment Finance 30 -Dec PDE-352 Annual ACCESS Funds Request Form (intermediate units) Finance 31 -Dec PDE-2057 Annual Financial Report Auditor Certification Finance 5 PDE DSD&A PSERS PDE

31 -Dec Dept. of Labor & Industry - 3020 Quarterly Multiple Worksite Report 31 -Dec Earned Income Tax Quarterly Report of Local Wage Tax Withholdings 31 -Dec IRS- 941 Quarterly FICA & Federal Income Tax Finance IRS Report of State Tax Withholdings Finance Dept. of Revenue 31 -Dec PA Dept. of Revenue Quarterly Dept. of Labor & Industry Finance Local EIT Collector 31 -Dec PDE-339 (Act 29) Quarterly Social Security & Medicare Contributions Finance PDE 31 -Dec PSERS - Employer Quarterly Deposit of Employer Retirement Due Finance PSER All State and Federal 31 -Dec Quarterly Grant reporting Submit all grant reporting for State and Federal programs. 31 -Dec Dept. of Labor & Industry UC-2 Quarterly Report of Unemployment Comp. Wages Finance Dept. of Labor & Industry Variable PDE-2071 Semi-Annual Request for reimbursement for construction Finance Comptroller 6

Sources of Filing and Reporting Info • PIMS Data Collection Calendar q http: //www. portal. state. pa. us/portal/server. pt/community/pimspennsylvania_information_management_system/8959 • Comptroller Forms q http: //www. portal. state. pa. us/portal/server. pt/community/form s_and_procedures/13472 • Food Service Calendar q http: //www. portal. state. pa. us/portal/server. pt/community/natio nal_school_lunch/7487/activity_calendar/964588 7

Sources of Filing and Reporting Info • PIMS Data Collection Calendar q http: //www. portal. state. pa. us/portal/server. pt/community/pimspennsylvania_information_management_system/8959 • Comptroller Forms q http: //www. portal. state. pa. us/portal/server. pt/community/form s_and_procedures/13472 • Food Service Calendar q http: //www. portal. state. pa. us/portal/server. pt/community/natio nal_school_lunch/7487/activity_calendar/964588 8

Today’s Expert • Stacy Gober, PRSBA, CFO/Board Secretary, Bethlehem Area SD • PASBO Past President and Life Member • Member, Board of Trustees, PA School District Liquid Asset Fund (PSDLAF) • B. S. Business Administration, Bloomsburg MBA St. Joseph’s University 9

Act 1 of 2006 • Restricts the amount of annual tax increase to an annual index • Index adjusted if MV/PI AR >0. 4000 by multiplying the base index by the sum of 0. 75 and SD MV/PI AR 2. 1% X (0. 4645+. 75) = 2. 6% • PDE will certify the maximum millage rate in accordance with the index 48. 36 mills X 2. 6% = 49. 9115

Act 1 Calendar Source: PDE

Act 1 of 2006 • Following submission of Preliminary PDE 2028 PDE will notify SD if tax rates exceed the adjusted index • Section 333(e) requires SD: – Reduce taxes to rate at or below approved index – Seek referendum exception from PDE – Submit tax rate for voter approval in primary election

Act 1 of 2006 • PDE will only approve referendum exceptions if the school district demonstrates a need for exceptions by adopting a balanced preliminary budget that contains a tax rate increase in excess of the school district‘s index. Source: PDE

Act 1 Referendum Exceptions • If your School Board approves filing of PDE exceptions, at least one week prior to submitting its request to PDE, a school district requesting a referendum exception must publish notice of its intent to seek PDE approval in a newspaper of general circulation and on the school district‘s publicly accessible World Wide Web site, if one is maintained. Sample (Solicitor review of advertisement is recommended): The ABC School District intends to seek approval from the Pennsylvania Department of Education as required by Act 1 for an exception allowing increase of the real estate tax as reflected in the School District Preliminary Budget. On written request by any School District resident or taxpayer, the School District will provide a copy of the referendum exception application. Source: PDE, KEGEL KELIN ALMY & LORD LLP

Act 1 Referendum Exceptions • Section 333 provides for four exceptions that require PDE approval – Construction A – Grandfathered Debt – Construction B – Electoral Debt – Special Education – Retirement Contributions

Construction Exception • Construction B – Electoral Debt – Debt approved by the voters is exempt from the Act 1 Index restrictions • Construction A – Grandfathered Debt – Debt that was incurred prior to Act 1 (6/27/2006) – Includes refunding of pre-Act 1 debt – Increases above prior year eligible – Entire debt portfolio considered in aggregate – Exception millage levied must be repealed upon expiration of debt – SEEK GUIDANCE FROM YOUR FINANCIAL ADVISOR

Source: PDE

Source: PDE

Special Education Exception • Expenditures based on AFR data • Always based on actual expenses two(2) years behind actual budget spending • Actual expenses in excess of the Act 1 increase eligible for exception

Special Education Exception Source: PDE

Retirement Exception • Most material change to the PDE exceptions from Act 25 of 2011, which amended Act 1 of 2006 • This amendment capped the retirement exception at the 2011 -12 salary level • Exception allowed for pension increase above that paid in the prior year

Retirement Exception Source: PDE

Exception Submission • Excel worksheets are available from PDE for preparation and estimation • Following advertisement, actual exceptions are entered into PDE RES website • Summary certification page must be filed with original Superintendent signature

Exception Submission Source: PDE

Exception Submission Source: PDE

Exception Review • PDE will review submission of all exception requests • Any variances from the stated AFR data to the most recent AFR filing must be verified • AFR revisions may be required • PDE will certify the approved exceptions and the maximum millage rate allowed

Exception Review • If the request for an exception is approved, PDE shall determine the dollar amount of the expenditure for which the exception is sought and the tax rate increase required to fund the exception. Source: PDE

Exception Review • If PDE denies the request, the school district must (1) reduce the tax rate increase to no more than its index or (2) submit a referendum question for voter approval in the primary election (for school districts with a July 1 through June 30 fiscal year). Caution: Deadline conflict 2015 Source: PDE

Use of Approved Exceptions • Although exceptions are approved, it is not required to use the full value of approved exceptions • Following adoption of the final budget, PDE-2028 must be filed to report the final millage in excess of the index • Any portion of approved exceptions used for the final budget must be verified by the Superintendent following budget adoption

Use of Approved Exceptions Source: PDE

Mark Your Calendar 31

32

There’s a doc for that… at the Electronic Resource Center www. pasboerc. org Delivering Best Practices and Good Ideas

Add PASBO to your social networks Follow PASBO Like PASBO

35

@jayhimes 36

Streamline your procurement payment process —and earn a rebate! It’s a return on expenditure! Easy. Procure Annual Spend $ 80 000 $ 70 000 $ 8 230 298 $ 60 000 $ 3 353 818 $ 50 000 $ 40 000 Easily manage your cards and earn rebates for your LEA with every purchase $ 61 477 819 $ 51 254 164 $ 35 342 577 $ 20 000 $ 30 994 173 $ 26 422 820 $ 19 599 472 $ 10 000 $ 15 685 624 $ 9 983 604 $ 30 000 $- 2005 -06 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 PA Annual Spend OH Annual Spend For more info visit www. easyprocure. org

Quickly and easily solicit bids for supplies, services, contracts and other purchases for your LEA

Have surplus equipment? Sell it with • • Reach a wider audience No Fees for sellers Greater ROI for your surplus Items Easy to use and free training is provided For more information, visit www. pasbo. org/Public. Surplus

Increase your buying power with • • • Savings from leading suppliers Office supplies & furniture Fleet vehicle parts Food products and distribution services And more! For more information, visit www. pasbo. org/uscommunities

Time for Questions! Send text questions using the “Chat” function at the left side of your screen. Type message in box and click “Enter” to send.

Thank you for your participation! CPE and CEU Credits are not available for this forum. Next FYI is December 12 at 9 am. Visit pasbo. org/FYI