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Welcome to the Fourth Installment of FYI • Our Intent and Purpose – Strategic Plan Outreach and Mentorship Effort for New and Newer PASBO Members in all aspects of School Business Management – Use PASBO Experts to Help New Entrants – Continuing Series • June 13 at 9: 00 a. m. • Who Are You? —Let’s Find Out 2

Today’s Agenda 1. 2. 3. 4. 3 What's Due – Calendar of State and Federal Reports From the Experts PASBO Tools You Can Use – Resources to Help Your Questions Answered – An Open Forum for Your Questions About Topics Covered and Uncovered!

Before We Start • The due dates on the calendar are intended as a guide not as absolute deadline dates. • The calendar is a work in progress and will be modified throughout the year. • This is not an “official” calendar although it has been reviewed by PDE. 4

Sources of Filing and Reporting Info • PIMS Data Collection Calendar q http: //www. portal. state. pa. us/portal/server. pt/community/pimspennsylvania_information_management_system/8959 • Comptroller Forms q http: //www. portal. state. pa. us/portal/server. pt/community/form s_and_procedures/13472 • Food Service Calendar q http: //www. portal. state. pa. us/portal/server. pt/community/natio nal_school_lunch/7487/activity_calendar/964588 5

Reporting Compliance Review 1 -May PDE-2054 General fund annual budget Annual (intermediate units) Finance PDE 1 -May New Hire Report Monthly Report of New Hires HR Dept. of Labor & Industry NSL Report on 1 -May PEARS Food Service CN PEARS Reimbursement for Lunches Served Monthly each Month Financial Interest Board Members, Tax Collectors, 1 -May Statements Annual Administrators Board PA Ethics Secretary Commission Upload NPAS 10 - Reports and Send Report of Wages & Retirement May On-line Monthly Contributions Finance PSERS/NPAS 31 - Certification of May Use of PDE-2028 Certification of Use of PDE-2028 must be signed/submitted even if preliminary Annual budget adopted Finance PDE 31 May CLGS-501 Certified copy of new LTEA tax enactments, repeals, changes, or new Annual tax collector Finance DCED

1 -Jun New Hire Report Monthly Report of New Hires HR Dept. of Labor & Industry NSL Report on 1 -Jun PEARS Reimbursement for Lunches Served Food Monthly each Month Service Resolution declining slot 7 -Jun money Copy of resolution declining slot Annual money Finance PDE Upload NPAS Reports and 10 -Jun Send On-line Report of Wages & Retirement Monthly Contributions Finance PSERS/NPAS 10 -Jun 2030 Quarterly Reconciliation of cash on hand Finance Comptroller CN PEARS Make PDE-2028 available for public 10 -Jun Annual Budget Annual inspection 20 -Jun Annual Budget 21 -Jun Deadline to publish intent to adopt Annual final budget notice Finance Quarterly PSERS Q 1 Employer Payment PSERS

Reporting Compliance Review 30 -Jun 018 h Annual 30 -Jun PDE-2028 Annual Health Inspection Report--Nutrition Food Program Sponsors Service General fund annual budget and Homestead Resolution Adoption Finance EOY CATS 30 -Jun Reporting Annual Prepare and submit CATS reports PEARS PDE Finance Dept. of Labor & Industry Dept. of Labor & 30 -Jun Industry UC-2 Report of Unemployment Comp. Quarterly Wages Earned Income 30 -Jun Tax Report of Local Wage Tax Quarterly Withholdings Finance Local EIT Collector 30 -Jun IRS- 941 Quarterly FICA & Federal Income Tax Finance IRS Finance PA Department of 30 -Jun Revenue Quarterly Report of State Tax Withholdings Social Security & Medicare 30 -Jun PDE-339 (Act 29) Quarterly Contributions 30 -Jun PSERS - Employer Quarterly Deposit of Employer Retirement Due Finance PSERS All Federal Grant 30 -Jun reporting Submit all grant reporting for Federal Quarterly programs. FAI

Today’s Expert, Jon Boyer • Business Administrator/Board Secretary York County School of Technology (4 years) • Previously Business Manager York City School District (3 years) • Overall 12 Years in School Business • BS Accounting, Monmouth University • Regional Chapter President

Chapter 339 of PA School Code Outlines • Standards • Curriculum • Guidance • Personnel • Facilities • Evaluations 10

School Names Generally, old names were Vo-Tech New names vary: Career and Technology Center (CTC), Technology Centers, Technical Schools, Institutes, Area Vocational Technical School (AVTS), etc. 11

Types of CTE Schools Full Time – • Students attend CTE school all day • Some schools are full time with technical classes only • Some schools are full time with technical and academic classes (called comprehensive) Part Time – • Students attend home district part of day, CTE school part of day – Typically only Technical classes at CTE school 12

All students in PA have a right to attend, unless restricted by school enrollment. 13

Joint Operating Committee (JOC) • Equivalent to School Board • One representative from each member school district • Responsible for day to day operations 14

Monthly Public Board Meetings • Hire/Fire • Approve Contracts • Expulsions, etc. JOC can only recommend budget for approval of member districts. Member districts must approve budget. 15

CTE Authority Boards • CTE schools are not legally permitted to be owned by the school itself because it is owned by multiple school districts • Buildings are owned by the school’s Authority. 16

Authority is Own Legal Entity • Annual Audit, Legal Filings, etc. • Authority board can be same or different than JOC • Construction bonds are approved by member districts, not Authority 17

Leadership • Superintendent of Record – Superintendent of CTE member district that is ultimately responsible for school • CTE Administrative Director – Person at school responsible for day-to-day operations • Professional Advisory Committee – Advisory Board comprised of the Superintendent of each member school district. Role is to make recommendations about the schools’ operations. 18

Articles of Agreement Document entered into and approved by member districts outlining school’s operation JOC Policies Similar to school district board policies 19

CTC vs. Traditional School District Business Manager Perspective • No Tax Base • Adult Education • Politics of one board member representing each district • Understanding needs of member districts • Stay involved, especially with issues only relevant to traditional districts. The more you know, the better you can provide necessary information to them. 20

A “must attend” for all people new to a position in school business. School Operations Academy July 24 -25, 2014 Penn State Conference Center State College, PA Tracks in Business, Facilities, Food Service and Transportation will help you to: - learn proven techniques from experienced practitioners - gain ideas to create efficiencies and reduce costs - exchange challenges and solutions with your peers - build a network of contacts across the state

Build a Solid Foundation with PASBO Renewable and Green Energy Sources May 14, Webcast Identifying Fraud in School Purchasing May 21, Webcast Salary Schedule Basics: Review Analysis and Preparation May 13, Harrisburg/May 15 Mars (F 2 F) For a complete course listing, visit http: //www. pasbo. org/workshops

Treasure Trove of Act 1 Resources • http: //www. pasbo. org/act 1 info

There’s a doc for that… at the Electronic Resource Center www. pasboerc. org Delivering Best Practices and Good Ideas

The Budget Blog • Invitation only site related to the State Budget • If you have not yet signed up, please send an email to jammerman@pasbo. org • Sign-up is easy

Need A Mentor? • Send an email with contact info plus your current job description and a resume/bio. • jammerman@pasbo. org

Time for Questions! Send text questions using the “Chat” function at the left side of your screen. Type message in box and click “Enter” to send.

Thank you for your participation! CPE and CEU Credits are not available for this forum.