Texas Education Agency PEIMS Data Standards Changes 2011

Texas Education Agency PEIMS Data Standards Changes 2011 -2012 School Year March 2011 Release

2011 -2012 Changes The following significant changes have been made to the 2011 -2012 PEIMS Collection: • 011 Organization Data – Shared Services Arrangement Record DISTRICT-ID and FISCAL-AGENT-DISTRICT-ID clarified. • 030 District Finance Data – Budget Record Fiscal Year values advanced one year. • 032 District Finance Data – Actual Record Fiscal Year values advanced one year. Texas Education Agency – PEIMS Data Standards Changes March Release 2

2011 -2012 Changes • 033 District Finance Data – Shared Services Arrangement Record Clarified the fiscal agent reporting on behalf of member districts requirement. • 090 Staff Data – Responsibilities Record – Added clarification regarding 090 data record reporting for the month of October. Texas Education Agency – PEIMS Data Standards Changes March Release 3

2011 -2012 Changes • 090 Staff Responsibility record – Chart C: Locally Developed and Modified Courses Chart D: P. E. and P. E. Equivalent Courses - Outdated footnotes deleted from these charts. Texas Education Agency – PEIMS Data Standards Changes March Release 4

2011 -2012 Changes • 090 Staff Responsibility record – Added a clarification regarding the use of the “generic” elementary Service IDs versus the “subject specific” elementary Service IDs. Texas Education Agency – PEIMS Data Standards Changes March Release 5

2011 -2012 Changes • 090 Staff Responsibility record – Added a clarification to the Monthly Minutes instructions - Monthly Minutes are computed for the 4 weeks in October that includes the “Last Friday in October”. Texas Education Agency – PEIMS Data Standards Changes March Release 6

2011 -2012 Changes • 090 Staff Responsibility record – 090 record examples have been fixed to correct instances where Number of Students in Class was not the correct length on the record layouts. Example: Number of Students in Class was listed as 23 instead of 023. Texas Education Agency – PEIMS Data Standards Changes March Release 7

2011 -2012 Changes • 100 Student Identification Record -PEIMS data element ADA Eligibility Code (E 0787) has been added to the 100 Student Identification record. See record layout. -ADA Eligibility Code is still on the 110 Student Enrollment record. No changes. -Instructions related to the ADA Eligibility Code are replicated on the 100 record. Report last ADA Eligibility Code at the end of year. Texas Education Agency – PEIMS Data Standards Changes March Release 8

2011 -2012 Changes • 110 Student Enrollment Record -ADA Eligibility Code explanation has been added to the 110 record bullet instructions. -The ADA-ELIGIBILITY-CODE identifies the level of membership and Average Daily Attendance eligibility for a particular student. Additional requirements and rules concerning this code are available in Section 3 of the Student Attendance Accounting Handbook. Texas Education Agency – PEIMS Data Standards Changes March Release 9

2011 -2012 Changes • 110 Student Enrollment Record -Three new data elements have been added to the 110 record. -PK-PROGRAM-TYPE-CODE -PRIMARY-PK-FUNDING-SOURCE-CODE -SECONDARY-PK-FUNDING-SOURCE-CODE Texas Education Agency – PEIMS Data Standards Changes March Release 10

2011 -2012 Changes • 110 Student Enrollment Record PK-PROGRAM-TYPE-CODE - Captures the level of participation in the PK program. The PKPROGRAM-TYPE-CODE is required for all PK students reported in Submission 1. See PEIMS Code Table C 185. From this information and other PEIMS data elements, TEA can compute the data needed to meet legislative reporting requirements. Texas Education Agency – PEIMS Data Standards Changes March Release 11

2011 -2012 Changes • 110 Student Enrollment Record The PRIMARY and SECONDARY-PK-FUNDINGSOURCE-CODEs are only reported for PK students who are Enrolled, Not in membership (ADA Eligibility Code 0), PK students who are funded for half-day but attend fullday, and PK students who are ineligible for state funding. These students will at least have a Primary PK Funding Source Code and may have a Secondary PK Funding Source Code reported. See PEIMS Code Table C 186. Texas Education Agency – PEIMS Data Standards Changes March Release 12

2011 -2012 Changes • 110 Student Enrollment Record -Code tables have been added for the PK Program Type Code and the Primary/Secondary PK Program Funding Source Codes. -PK-PROGRAM-TYPE-CODE -PK-FUNDING-SOURCE-CODE Texas Education Agency – PEIMS Data Standards Changes March Release 13

2011 -2012 Changes • 110 Student Enrollment Record PK-PROGRAM-TYPE-CODE code table C 185 00 - Not Applicable 01 - Prekindergarten eligible student participates in a Prekindergarten program that provides instruction to the student at least two hours and less than four hours each day. Texas Education Agency – PEIMS Data Standards Changes March Release 14

2011 -2012 Changes • 110 Student Enrollment Record PK-PROGRAM-TYPE-CODE code table C 185 02 - Prekindergarten eligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day. 03 - Prekindergarten eligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day and receives special education services. Texas Education Agency – PEIMS Data Standards Changes March Release 15

2011 -2012 Changes • 110 Student Enrollment Record PK-PROGRAM-TYPE-CODE code table C 185 04 - Prekindergarten ineligible student participates in a Prekindergarten program that provides instruction to the student at least two hours and less than four hours each day. 05 - Prekindergarten ineligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day. Texas Education Agency – PEIMS Data Standards Changes March Release 16

2011 -2012 Changes • 110 Student Enrollment Record PK-FUNDING-SOURCE-CODE code table C 186 1 - Tuition fees 2 - Local district share funding 3 - State grant funding 4 - Federal funding 9 - Other funding Texas Education Agency – PEIMS Data Standards Changes March Release 17

2011 -2012 Changes • 110 Student Enrollment Record - Chart for determining PK Funding Source Codes has been added to the 110 Student Enrollment record. Texas Education Agency – PEIMS Data Standards Changes March Release 18

2011 -2012 Changes • 163 Student Data – Special Education record • PPCD Service Location Code (E 1077) indicates whether or not the Preschool Program for Children with Disabilities (PPCD) student received their special education services in a regular early childhood program. Texas Education Agency – PEIMS Data Standards Changes March Release 19

2011 -2012 Changes • 163 Student Data – Special Education record • Regular Early Childhood Program may include, but is not limited to: • 1. Community-Based Preschool (3 - Through 5 -Year. Olds). • 2. District or Community Child Care Programs: • 3. District or Community Therapy Settings (Speech, OT/PT, etc. ): • 4. Head Start Program: • 5. Kindergarten program: Texas Education Agency – PEIMS Data Standards Changes March Release 20

2011 -2012 Changes • 163 Student Data – Special Education record • Regular Early Childhood Program may include, but is not limited to: • 6. Prekindergarten Program in which the student is eligible: • 7. Prekindergarten Program in which the student is not eligible: • 8. School-Based Preschool, Staff and/or Community Access (3 - Through 5 -Year-Olds): Texas Education Agency – PEIMS Data Standards Changes March Release 21

2011 -2012 Changes • 163 Student Data – Special Education record • PPCD Service Location Code C 184 captures the PPCD Service Location. 0 - Not applicable to this student 1 - PPCD student receives the majority of their special education services in a regular early childhood program in which the student is eligible. Texas Education Agency – PEIMS Data Standards Changes March Release 22

2011 -2012 Changes • 163 Student Data – Special Education record • PPCD Service Location Code C 184 2 - PPCD student receives the majority of their special education services in a regular early childhood program in which the student is not eligible. Texas Education Agency – PEIMS Data Standards Changes March Release 23

2011 -2012 Changes • 163 Student Data – Special Education record (PPCD Service Location Code) C 184 3 - PPCD student receives the majority of their special education services in a program that is specifically or primarily designed for children with disabilities and includes (at the time of the placement decision) a majority of at least 50 percent of disabled children (i. e. , children with an individualized education program (IEP)). Texas Education Agency – PEIMS Data Standards Changes March Release 24

2011 -2012 Changes • 300 Course Section record For elementary classes, districts have the option of using either the generic elementary Service IDs (02010000 - Grade 1, 02020000 Grade 2, 02030000 - Grade 3, 02040000 Grade 4, 02050000 - Grade 5, 02060000 Grade 6) for the core curriculum or the subject specific Service IDs in the student and teacher scheduling system(s). (continued) Texas Education Agency – PEIMS Data Standards Changes March Release 25

2011 -2012 Changes • 300 Course Section record However, the district should make the decision to report these elementary Service IDs based upon what the students will be reported with on the 415 Course Completion record in the summer submission. A school will not be able to report teachers using one method and students with the other as the data will not pass the fatal edits in the summer submission for the Classroom Link data reporting. Texas Education Agency – PEIMS Data Standards Changes March Release 26

2011 -2012 Changes • 300 Course Section record 02000000 - Elementary, Grades 1 -6, should be used only when a teacher is serving multi-grade or ungraded student populations, typically in a pullout program. Texas Education Agency – PEIMS Data Standards Changes March Release 27

2011 -2012 Changes • 300 Course Section record 02000000 - Elementary, Grades 1 -6, should be used only when a teacher is serving multi-grade or ungraded student populations, typically in a pullout program. Texas Education Agency – PEIMS Data Standards Changes March Release 28

2011 -2012 Changes • 300 Course Section record Code Table C 182 - NON-CAMPUS- BASEDINSTRUCTION-CODE - Code 04 - Electronic Course Pilot (e. CP) changed to Electronic Course Program (e. CP) Texas Education Agency – PEIMS Data Standards Changes March Release 29

2011 -2012 Changes • 305 Teacher Class Assignment record For students that are placed in or are expelled to a DAEP program, or expelled to a JJAEP, the campus that enrolls the student during these disciplinary removals is responsible for creating the 300 Course Section records that reflect the new course sections to which the student has been assigned while attending a DAEP or a JJAEP. Texas Education Agency – PEIMS Data Standards Changes March Release 30

2011 -2012 Changes • 305 Teacher Class Assignment record 2010 -2011 minimum standards to report just the last teacher of record for a class (course section) deleted. Texas Education Agency – PEIMS Data Standards Changes March Release 31

2011 -2012 Changes • 305 Teacher Class Assignment record 2011 -2012 minimum standards have been to revised to require a 305 record for each teacher that provides instructional services to students in a given class (course section). Texas Education Agency – PEIMS Data Standards Changes March Release 32

2011 -2012 Changes • 305 Teacher Class Assignment record For teachers that are assigned to teach in a district operated DAEP program, the campus that the teacher is associated with reports the 305 Teacher Assignment records reflecting the classes the teacher is teaching to DAEP students. If a student is placed in, or expelled to, a DAEP setting, the “teacher(s) of record” for the student will change due to the student being assigned to a new set of courses (course section) at the DAEP that are taught by teachers assigned to the DAEP program. Texas Education Agency – PEIMS Data Standards Changes March Release 33

2011 -2012 Changes • 400 Student Attendance Record -Three new data elements have been added to the 400 record. -PK-PROGRAM-TYPE-CODE -PRIMARY-PK-FUNDING-SOURCE-CODE -SECONDARY-PK-FUNDING-SOURCE-CODE Texas Education Agency – PEIMS Data Standards Changes March Release 34

2011 -2012 Changes • 400 Student Attendance Record - Chart for determining PK Funding Source Codes has been added to the 400 Student Attendance record. Texas Education Agency – PEIMS Data Standards Changes March Release 35

2011 -2012 Changes • 415 Course Completion record – 2010 -2011 minimum standards to report just the last set of classes (course section) for a particular student have been deleted. Texas Education Agency – PEIMS Data Standards Changes March Release 36

2011 -2012 Changes • 415 Course Completion record – 2010 -2011 minimum standards to report just the last set of classes (course section) for a particular student have been deleted. Texas Education Agency – PEIMS Data Standards Changes March Release 37

2011 -2012 Changes • 415 Course Completion record 2011 -2012 minimum standards require a 415 Course Completion record for each class (course section) that a student has been assigned to during the course of the year. Texas Education Agency – PEIMS Data Standards Changes March Release 38

2011 -2012 Changes • 415 Course Completion record -New data element, College Credit Hours, Has been added to 415 Course Completion record. -415 Course Completion record has been added to the Extended year submission (Submission 4). Texas Education Agency – PEIMS Data Standards Changes March Release 39

2011 -2012 Changes • 415 Course Completion record -College Credit Hours collects the number of college hours that a student earned while taking a dual credit course. -Range of values is 0 – 3. Students who are not successful with dual credit course will have College Credit Hours equal to 0. Texas Education Agency – PEIMS Data Standards Changes March Release 40

2011 -2012 Changes • 415 Course Completion record -The 415 record in submission 4 only collects those dual credit courses attempted by students in the summer, between school years. Texas Education Agency – PEIMS Data Standards Changes March Release 41

2011 -2012 Changes • 415 Course Completion record – Students who take a course while attending/enrolled in a DAEP or a JJAEP must be reported with 415 Course Completion records that reflect the campus in which they were enrolled while attending the DAEP or the JJAEP. Additionally, the 415 Course Completion records for the DAEP or JJAEP assignments must reflect the Course Sections that they were assigned to while attending the DAEP or the JJAEP. Texas Education Agency – PEIMS Data Standards Changes March Release 42

2011 -2012 Changes • 425 Student Discipline Action record – ILLEGAL KNIVES/NON-ILLEGAL KNIVES An illegal knife (DISCIPLINARY-ACTIONREASON-CODE 12) as defined by Section 46. 01, Penal Code has a blade length longer than 5. 5 inches and meets other definitional requirements stated in Appendix E. Texas Education Agency – PEIMS Data Standards Changes March Release 43

2011 -2012 Changes 500 Flexible Attendance Record C 177 - FLEXIBLE-ATTENDANCE-PROGRAM-TYPECODE - Added new code: 4 - Electronic Course Program (e. CP) e. CP students are now to be reported in submission 3 using the 500 record. e. CP students must be reported with Ineligible Minutes Present. Texas Education Agency – PEIMS Data Standards Changes March Release 44

2011 -2012 Changes • 425 Student Discipline Action record – ILLEGAL KNIVES/NON-ILLEGAL KNIVES An illegal knife (DISCIPLINARY-ACTIONREASON-CODE 12) as defined by Section 46. 01, Penal Code has a blade length longer than 5. 5 inches and meets other definitional requirements stated in Appendix E. Texas Education Agency – PEIMS Data Standards Changes March Release 45