Texas Assessment Management System Presented by Educational Testing

Texas Assessment Management System Presented by: Educational Testing Service (ETS) September 22, 2016 9/25/2020 1

Agenda • Provide an overview of the Texas Assessment Management System • Review the Texas. Assessment. com “Landing Page” - General organization, content, and specific location of useful resources • Provide an overview of the STAAR Assessment Management System’s organization and layout • Walk through pre-administration activities as they apply to the Calendar of Events (COE) 2

What is the Texas Assessment Management System? • http: //www. Texas. Assessment. com – “Landing Page” • Assessment Management System Platforms: • STAAR Assessment Management System • STAAR Alternate 2, TELPAS, and TAKS Assessment Management System • Texas Assessment Data Portal Copyright © 2016 by Educational Testing Service. All rights reserved. ETS, the ETS logo and MEASURING THE POWER OF LEARNING are registered trademarks of Educational Testing Service (ETS). 34728 3

http: //www. Texas. Assessment. com 4

STAAR Assessment Management System General Overview: Organization and Navigation

STAAR Assessment Management System General Overview (Organization & Navigation) Top Navigation • Dashboard • Profile • TAMS • Help • Logout 6

STAAR Assessment Management System General Overview (Organization & Navigation) Dashboard: News & Announcements • View and create general or targeted announcements • Send accompanying email 7

STAAR Assessment Management System General Overview (Organization & Navigation) Dashboard: Transfer Announcements • View transfer announcements • Transfer announcements posted when a student is transferred in or out of an organization 8

STAAR Assessment Management System General Overview (Organization & Navigation) Profile • View and edit personal user profile • Users cannot add or delete own roles 9

STAAR Assessment Management System General Overview (Organization & Navigation) TAMS Link to Texas. Assessment. com 10

STAAR Assessment Management System General Overview (Organization & Navigation) Help • Contains general resources and materials used for testing including: • Rescore Request Form • Passing Standard Correction Form • CDC Change Request Form • Reference Materials • Specific Braille Instructions • Generic ADPLs • Transcribing Griddables documents 11

STAAR Assessment Management System General Overview (Organization & Navigation) Logout • Log out at the end of each session to ensure the security of sensitive data • Users are automatically logged out after 30 minutes of inactivity 12

STAAR Assessment Management System General Overview (Organization & Navigation) Left Navigation Non-administration-specific functions • Organizations • Users Administration-specific functions • Students • Online Testing • Orders • Reports 13

STAAR Assessment Management System General Overview (Organization & Navigation) Organizations • View & Edit Data source • Ask. Ted Key Functions • View shipping addresses • View organizational structure • View and edit user accounts • Establish primary user (DTC) 14

STAAR Assessment Management System General Overview (Organization & Navigation) Users • View & Edit • Add • Upload Key Functions • View, add, edit, and deactivate user accounts • Reset user passwords • Reset user credentials 15

STAAR Assessment Management System General Overview (Organization & Navigation) Students • View & Edit • Register • Upload • Resolution • Transfer Key Function • Manage student test registrations and records 16

STAAR Assessment Management System General Overview (Organization & Navigation) Online Testing • Manage Online Testing • LCS Management Key Functions • View online test sessions and testing groups • Import student test tickets • Download and print student test tickets • Monitor online test sessions 17

STAAR Assessment Management System General Overview (Organization & Navigation) Orders • View & Track • Participation Counts • Additional Materials • Ancillary Services Key Functions • Enter participation counts • View and track initial orders • Order and track additional materials • Order additional reports 18

STAAR Assessment Management System General Overview (Organization & Navigation) Reports • Organizations • Online Testing • Students • Orders • Results Key Functions • Provide informational reports • Student test history lookup • Access Standard Reports and Data Files 19

STAAR Assessment Management System in Perspective Pre-administration Activities

Submit Participation Counts (Paper and Online Testing) Pre-administration Activities

Submit Participation Counts • Determine initial orders for materials (Orders tab) • Submitted at the campus level • Estimate of the number of testers by grade/subject/mode • For grades 5&8 mathematics and reading retest and EOC retest admins, default counts are determined by non-master roll overs • For March/May grades 3 -8 and EOC, default counts are determined by the number of prior-year spring testing counts 22

Orders: Participation Counts Updating Participation Counts • Listing of all district campuses • Edit individual campus counts • Download campus counts • Prior to any update(s), values indicated in CSV file reflect default counts 23

Orders: Participation Counts Updating Participation Counts • Default counts listed in parenthesis • Provide best estimate of actual counts for STAAR Paper and STAAR Online to ensure minimal waste 24

Orders: Participation Counts Updating Participation Counts • Counts Status and downloadable CSVs updated immediately after submission • Default counts are used to determine materials for campuses that are not updated by end of window 25

Submit Precode Files/Send Student Data Pre-administration

Submit Precode Files/Send Student Data • All required activities to Submit Precode Files/Send Student Data are conducted through the Students tab. • Non-master students from spring 2016 and/or summer 2016 EOC admins are rolled over for the December 2016 EOC administration. 27

Students: View & Edit Students • Entering only a district name in the Organization field returns all students registered throughout the district (all campuses). • Campus level searches provide list of all students at campus level. NOTE: Campus level results can be downloaded in the proper format for re-upload through the upload page. 28

Students: View & Edit Students • Number of results matching search criteria • Results may be sorted by Name or PEIMS ID • Change Results Per Page • Actions column: • edit • delete 29

Students: View & Edit Student Registrations • Select the edit icon to enter the Student Profile page. • Edits can be made to: • Student Information • Test Information 30

Students: View & Edit – Student Profile Page Profile Tab • All fields editable except PEIMS ID and Campus Information • Changes made to student information prior to precode deadline will appear on precoded materials. • Student information may also be updated through a student data upload file. 31

Students: View & Edit – Student Profile Page Tests Tab • View, edit, add, and delete test registrations • Tests for paper or online may be added and edited through the end of the testing window 32

Students: View & Edit – Student Profile Page Edit an Existing Test Registration • Change test Information • Two step process: click SAVE TEST and UPDATE 33

Students: View & Edit – Student Profile Page Add a Test Registration • Paper or online tests may be added to a student’s profile anytime through the end of the test administration window. • Paper test registrations in place at the close of the precode window will have an associated precoded answer document sent to the district. 34

Students: View & Edit Delete a Student Record • Any attempt to delete a student will prompt a confirmation dialogue box. • Once a student has been deleted, all test information associated with the student will be lost and unavailable to any district that attempts to pick up that student. • Transfer the student to the new district/campus, if known. 35

Students: Register a Student • Students may be individually registered for an admin • Two-step process • Step 1: Enter Student Information and Demographics • Step 2: Enter test information NOTE: Address and email are also required for OOS student registration. 36

Students: Register a Student (Step 2) • Register the student for one or more tests. • Students may be registered as OOD independently by test. • SAVE TEST after each added test and click SUBMIT. 37

Students: Uploads Uploading Student Data Files Register multiple students or update multiple existing student registrations at once. Important Notice: • For December 2016 STAAR EOC administration refer to the 20152016 Student Data File Format for Precodes and Registrations • Use the 2015 -2016 Student Upload Header Sheet 38

Students: Uploads Download Spreadsheet Template • Blank CSV file containing header row required for proper upload Reports>Students tab • District Student Home Campus Report – CSV file containing currently enrolled students; formatted for successful upload • Can be used to make changes to existing student test registrations NOTE: The last uploaded student data file will override any existing registration information where differences exist. 39

Students: Uploads Uploading Student Data Files • Download Spreadsheet Template • Choose File • UPLOAD • View information for: o Status of uploaded file o Fraction of records successfully uploaded o Number of Errors o Number of Conflicts • Download error report • Download uploaded file • Delete file upload record 40

Students: Uploads Identifying and Correcting Errors • Errors generated when data included in file does not match data file requirements System Upload File Formats 2015– 2016 Student Data File Format for Student Registration and Precoding (PDF) 2016– 2017 Student Upload Registration-Precoding Header Template (http: //www. Texas. Assessment. com/technology/) 41

Students: Uploads Identifying and Correcting Errors Uploaded File: Errors notice • Indicates the Column(s) containing errors • Indicates the Error Type • Indicates the number of rows (records) containing an error Further drilldown reveals: • Row # with error • Associated PEIMS ID • Invalid data entry 42

Students: Uploads Uploaded File: Conflicts • Occur when a student’s first name, last name, or date-of-birth does not match the Student Directory for the PEIMS provided Further drilldown reveals: • Row # with error • Associated PEIMS ID • Invalid data entry 43

Students: Transferring Students Transfer In: • Search for Student – all four pieces of student information (first name, last name, date-ofbirth, and PEIMS) must be an exact match. • Student may not currently be transferred in if already registered in a different district. 44

Students: Transferring Students Transfer Out: • Search for Student – all four pieces of student information (first name, last name, dateof-birth, and PEIMS) must be an exact match. 45

Students: Transferring Students Transfer Out • Select district and campus to transfer student to • Select reason for transfer 46

Dashboard: Transfer Announcement Dashboard Announcement • A transfer announcement will be posted to the dashboard. 47

Dashboard: Transfer Announcement Dashboard Announcement Sending District: Transfer Announcement (Dashboard) • Transfer announcements are posted to both the sending and receiving district. • No action is needed on part of receiving district. • Student test registration information will remain in tact. Receiving District: Transfer Announcement (Dashboard) 48

Other Useful Resources • District Student Home Campus Report • Student Assessment History Report o Provides DTC access to a student’s prior testing history through the Student Data Portal o PEIMS + 3 required for access • Student Information Retrieval Service (SIRS) Request o Returns student historical test data o Results returned in 48 hours 49

Registration for Out-of-School/District Examinees Pre-administration

Registration for Out-of-School/District Examinees Registration process • Reference the OOD/OOS Test Site Directory to locate a participating test site • Complete The OOD/OOS Registration form available at https: //forms. texasassessment. co m/out-of-district-form/ • Testing districts receive precoded materials for OOD/OOS students registered during the registration window. 51

Materials Lists and Additional Orders Pre-administration

Orders: View & Track View and Track Orders By Order Type: • Initial • Additional • Ancillary 53

Orders: View & Track View Order Detail • List of district materials and quantities (overage) • Shipments sent attention to district “primary user” • Shipments sent to district shipping address NOTE: Districts should verify that primary user is the DTC of record and that shipping information is correct (Organizations tab) 54

Submit Precode Files/Send Student Data Initial Order Materials List (Downloadable CSV File) • List of materials and quantities by campus • Quantities displayed are actual item counts (not bundles/packages) • Compare initial order material quantities to actual test registrations to determine additional material needs 55

Orders: Additional Materials Orders • Additional orders are placed at the district level • Orders must be placed during the window specified in the Calendar of Events to ensure delivery prior to the test administration 56

Orders: Additional Materials Order Form • Manuals and Brochures • Identifications Sheets • Packing and Shipping Materials • Blank Answer Documents • STAAR Large Print Kits • STAAR Secure Test Booklets • Secure Test Booklets Oral Admin NOTE: Each form submission triggers a new order. Additional orders may be viewed and tracked through the Orders > View & Track tab 57

Orders: View & Track View and Track Additional Orders • New enhanced tracking functionality will be available for the December 2016 admin NOTE: Current screenshot is for reference purposes only. It is meant to illustrate where submitted additional orders can be viewed and tracked. Changes to this page are forthcoming. Training ISD Training ISD 58

Manage Online Testing Pre-administration

Preparing for Online Testing Pre-admin activities conducted in the Assessment Management System • Register students for online testing • Student Profile “Tests” tab • Student data upload file • Set up testing groups • Student data upload file Group Name column • Import student test tickets • Online testing > Manage Online Testing • Print student test tickets and testing group rosters • Online testing > Manage Online Testing 60

STAAR Assessment Management System Pre-Administration Activities You are now ready to test! Contact: TXOPSPM@ets. org QUESTIONS? 61