Terms of Reference Project Design Authority Meeting Objectives

Terms of Reference – Project Design Authority Meeting Objective(s) This is a project delivery and financial review arranged by the Project Manager on the initiative for the Project team to: • Review the proposed plans, costs, resources and deliverables for subsequent phase(s) of the project • Agree to PROMISED costs and timescales for the next phase • If appropriate, agree the TARGET costs and timescales for the subsequent phase(s) • This may be an iterative forum until all parties have reached an agreement on all aspects of the solution Attendees Frequency • • • Project Manager The Project Team • • Inputs • • • Ad hoc on request from the Project Manager on the initiative Duration – 1 hour per project Prior to the Pre-project Approval Gateway Governance Agenda Relevant Phase pack: Solution Outline or Design Gateway Executive Summary • • • Project Team members will collate all required phase deliverables for discussion at the meeting Chaired by the Project Manager Outcome minuted by the Project Manager or a member of the Project Team and issued to the team following the meeting Outputs Quorum • • Signed Off Plan for the next phase Agreed Gateway Executive Summary Go decision to proceed to the Pre-gateway Walkthrough • All core project team members deemed key to the review must be represented Absentees must nominate qualified delegates to attend the forum 1