TELPAS Online Testing Data Collection December 2010 Texas

TELPAS Online Testing & Data Collection December 2010 Texas Assessment Conference TEA’s Student Assessment Division, TELPAS team Cristina Vázquez, Manager Faye Gonzalez, Program Specialist Pearson’s Online Testing Team Alison Ayala, Sr. Project Manager

Topics n n User roles for completing TELPAS assessment activities Use of Texas Assessment Management System for submission of TELPAS assessment data ¨ Student identification, program, and demographic information ¨ Grades 2– 12 TELPAS reading tests ¨ Grades K– 12 TELPAS holistic rating & rater information n n Final data verification window Student tutorials & e. PAT Launcher 2. 13 2

User Roles for Completing TELPAS Assessment Activities n n n District testing coordinators receive user names & passwords from Pearson District coordinators determine how to assign staff’s access and roles New roles with specific permissions created in Texas Assessment Management System Specific permissions are now determined by user roles Information on roles & permissions available in User Roles and Permissions for the Texas Assessment Management System document ¨ n http: //www. Texas. Assessment. com/techinfo Information on assigning roles available in the User’s Guide for the Texas Assessment Management System ¨ http: //www. Texas. Assessment. com/techinfo 3

User Roles for Completing TELPAS Assessment Activities n Specific roles that can be used for TELPAS ¨ Online session administrators – have the access to manage test sessions and rating entry groups; can assist campus coordinators in setting up and managing online test sessions as well as setting up and managing rating entry groups ¨ Online test administrators – have the access to perform functions related to administering online tests ¨ TELPAS rating entry assistants – have the access to enter holistic rating information from the TELPAS Student Rating Roster into the Assessment Management System 4

Texas Assessment Management System n Accessed at http: //www. Texas. Assessment. com ¨ Log n n in to the Texas Assessment Management System District testing coordinator users are created by Pearson Campus level testing personnel are created by districts ¨ Log in to the Texas Assessment Management System Practice Center n The practice center is accessed separately and requires separate login credentials ¨ Access resources for online testing 5

Texas Assessment Management System n New features specific to TELPAS ¨ Improved process for handling students who move between campuses and districts during the TELPAS administration ¨ Enhanced to prevent districts from testing students in an incorrect grade cluster ¨ Accommodates the holistic rating component Rating entry screen is separate from online testing screen n Students can be grouped one way for entry of rating information and another way for online testing n 6

Electronic Data Submission Process n Used to submit all information through the Assessment Management System ¨ Student identification, demographic, and program information ¨ Grades K– 12 ratings and rating information ¨ Grades 2– 12 reading test information “Do not score” designations n Accommodations information n 7

Student Identification, Demographic, and Program Information n Districts verify student data uploaded in Texas Assessment Management System. Depending on option districts choose for uploading student data, this process may begin the week of January 3 for districts who opted for PEIMS upload of data ¨ this process may begin as soon as e-mail notification confirming successful upload has been received if district supplies locally created data file (these files may be submitted beginning January 3) ¨ n Registration file to be verified against current district/campus information to update data if needed and add any new enrollees Test Management>Register Students>Request Registration File ¨ District and campus coordinators have this access ¨ n Instructions for adding students and updating data can be found in the User’s Guide for the Texas Assessment Management System 8

Updating Student Information n Updating student identification, demographic, & program information: ¨ Edit and upload registration file under Send Student Data screen Although campus coordinators can request and edit the registration file, the file must be submitted to the district coordinator for re-upload into the Assessment Management System. 9

Adding Students n Manually add with New Student wizard under Manage Student Directory n Send Student Data File under Send Student Data screen n 2010– 2011 Student Data File Header available on the Downloads tab of Resources 10

2011 TELPAS Assessment Management Activities for Grades K– 12 n Districts must create K– 12 rating entry groups & 2– 12 online reading test sessions ¨ K– 1 students are placed in rating entry groups only ¨ 2– 12 students are placed in rating entry groups AND online reading test sessions Reading test sessions accessed from Test Management tab Rating entry groups accessed from Student Evaluation tab 11

Manage TELPAS Reading Test Functions 12

Roles That Can be Used for Grades 2– 12 TELPAS Reading n Online session administrator ¨ Role for tech staff or other personnel who will help CTC set up and manage online test sessions and/or rating entry groups n Online test administrator ¨ Role for reading test administrators who just need limited permissions such as starting/stopping sessions and resuming tests 13

Creating TELPAS Reading Test Sessions For instructions about how to create online test sessions, refer to Reading Test Administrator Activity 4 in the TELPAS Manual and the User’s Guide for Assessment Management System. 14

Test Session Details screen 15

Test Session Details Functions Resume Test n Mark Test Complete n Add Students n Remove n Move n For more information about how to use these functions, refer to Reading Test Administrator Activity 4 in the TELPAS Manual and the User’s Guide for the Assessment Management System. 16

Mark Test Complete n Reading tests should only be marked complete for the following reasons: ¨ “Do not score” situations n n n ¨ n Absence for entire testing window Second semester immigrant non-English reader ARD Decision TEA-approved paper administration for a student already in an online test session Other (illness or testing irregularity) Student forgot to click Submit before exiting out of the test Students with “do not score” codes must also have their tests marked complete through Mark Test Complete screen District coordinators, campus coordinators, and online session administrators have access to complete this task. 17

Student Test Details screen 18

Student Test Details n Score Codes ¨ Score ¨ Absent ¨ Second semester Immigrant Non-English Reader ¨ ARD Decision ¨ TEA-Approved Paper Administration ¨ Other Student Not to Be Scored “Score” selection doesn’t have to be chosen in order for a test to be scored. A student’s test is automatically scored when the student clicks the Submit button at the end of the test. 19

Student Test Details n Accommodations Information ¨ Presentation ¨ Response ¨ Setting ¨ Timing and Scheduling If the student doesn’t receive testing accommodations, the fields should be left in the “<select>” position. 20

Mark Test Complete screen 21

Reading Test Session Monitoring n Currently Scheduled Sessions (. pdf) Current session status & high level overview per organization ¨ Print version ¨ Access from Manage Test Sessions screen ¨ n Session Roster (. pdf) Print version of Session Details ¨ Access from Session Details screen ¨ n Verify Transmission Receipt Verify transmission of student responses (DTC, CTC, and Online Session Administrator have access) ¨ Access through Administrative Management ¨ Or access from Session Details screen ¨ n Testing Status Refresh button ¨ Access from Session Details screen 22

Reading Test Session Monitoring n TELPAS Summary Report (District Level) ¨ Displays by campus the number of students with each status (Not Started, In Progress, Completed, and Resolution Required) for the holistic rating and reading portions n TELPAS Combined Status Report (District and Campus Level) ¨ Displays the overall status of each student within the district or campus and enables coordinators to know whether rating information has been entered, reading tests have been completed, and Years in U. S. Schools information has been entered 23

Managing TELPAS Rating Entry Functions 24

Roles That Can be Used for TELPAS Rating Entry Functions n Online session administrator ¨ Role for tech staff or other personnel who will help CTC set up and manage online test sessions and/or rating entry groups n Rating entry assistant ¨ Role for personnel who will just enter holistic ratings and other rater information (this role cannot set up rating entry groups) 25

Rating Entry Groups n n n Ratings and other rater information cannot be entered until the student is placed in a rating entry group These groups are not dependent on reading test sessions or reporting groups Students may be arranged according to their TELPAS rater or in any other campus grouping ¨ The enrolled grade level in PEIMS does NOT restrict the organization of students in rating entry groups n Testing coordinators or online session administrators have access to create these groups ¨ It is recommended that districts create rating entry groups 1 to 2 weeks before testing 26

Creating TELPAS Rating Entry Groups Rating entry groups are created and accessed from the Student Evaluation tab of the Assessment Management System. 27

Creating TELPAS Rating Entry Groups Individual students or whole groups can be added to a rating entry group. 28

Manage TELPAS Rating Entry Groups 29

Enter TELPAS Holistic Rating Information Screen Holistic ratings and rater information entered from the TELPAS Student Rating Rosters for grades K– 12 ELLs n Information can be entered/updated at any time during the TELPAS administration window n 30

TELPAS Student Rating Roster 31

Enter TELPAS Holistic Rating Information screen 32

TELPAS Holistic Rating Entry Monitoring Reports n TELPAS Holistic Rating Student Status Report (District & Campus Level) ¨ Lists current holistic rating data of all students within the district or campus and can be used to verify that the information from the student rating rosters has been entered accurately in the Assessment Management System n TELPAS Holistic Rating Snapshot (District & Campus Level) ¨ Displays the number of students whose holistic ratings are complete, in progress, or not started and can be used to track the progress personnel make in entering holistic rating data 33

TELPAS Holistic Rating Student Status Report – District & Campus Level 34

TELPAS Holistic Rating Snapshot – District & Campus Level 35

Monitoring and Finalizing TELPAS Student Data Submissions n TELPAS Combined Status Report (District & Campus Level) ¨ Shows the overall status of each student within the district or campus ¨ Certain key elements must be completed before the record is acknowledged as complete n n n Holistic ratings & rater information Grades 2– 12 Reading tests Years in U. S. Schools information 36

TELPAS Combined Status Report

Final Data Verification Window April 11– 13, 2011 n n n Allow districts time to verify completeness and accuracy of student data before scoring begins Assessment window closes Friday, April 8 Verification window closes Wednesday, April 13 If during the verification process it is discovered that a student has not tested, the student must be tested during the verification window. 38

Managing Students Who Move During TELPAS 39

TELPAS Student Tutorials & e. PAT Launcher 2. 13 n Updated student tutorials made available Fall 2010 ¨ Available to assist students in becoming familiar with the TELPAS online testing environment ¨ The prior version of the e. PAT launcher (version 2. 12) must be uninstalled and then new launcher version 2. 13 must be downloaded and installed in order to use this year’s Flash-based student tutorials ¨ Access tutorials and e. PAT launcher at http: //www. Texas. Assessment. com/TELPAS-tutorials 40

Resources for Online Testing n Manuals District and Campus Coordinator Manual ¨ TELPAS Manual for Raters and Test Administrators ¨ n Technology Information ¨ ¨ ¨ User’s Guide for the Texas Assessment Management System User Roles and Permissions for the Texas Assessment Management System Pearson. Access Technology Guidelines Proctor Caching User’s Guide Test. Nav Technology Guidelines Unified Texas Minimum System Requirements See page 217 -218 of Coordinator Manual for more complete list of key online testing resources. 41

District and Campus Planning Become familiar with the Assessment Management System and instructions on how to perform different functions n Decide how many users will need roles assigned to complete necessary TELPAS tasks n Ensure proper coordination with technology staff to ensure that campuses are adequately prepared for online testing n 42

TELPAS Online Testing TETN When: January 21, 1: 00 – 3: 30 p. m. n Event #: 8304 n Summary: TEA/Pearson staff will explain how to use the new Texas Assessment Management System for TELPAS online testing and data submissions. n Content: Online system demo, tips and pointers, opportunity for Q & A n 43

Contact Information n TEA’s Student Assessment Division ¨ E-mail address: ELL. tests@tea. state. tx. us ¨ Phone: 512 -463 -9536 n Pearson’s Austin Operations Center ¨ E-mail address: pearsononlinetesting@support. pearson. com ¨ Phone: 512 -989 -5300/800 -252 -9186 44