Team Leader Has primary responsibility for task activities
Team Leader Has primary responsibility for task activities, establishes a clear understanding of what is to be accomplished (purpose and desired outcomes).
Team Leader • Clearly articulates a vision – ensures team knows what is expected of it – Establishes meeting agendas focused on: • What is to be accomplished • How it is to be done • When it will be done • Encourages participation, involvement, consensus decision-making • Recognizes both Team and individual achievement • Serves as the contact point between the team and the rest of the organization & keeps the team informed • Keeps official team records • Participates as a team member – Holds members accountable for follow-thru on action items - what, who, when, how; including timetables/schedules
Facilitator • Has primary responsibility for process effectiveness, ensures safety within the team, provides tools to help the team achieve its desired outcomes.
Facilitator • Works to establish and maintain a supportive atmosphere • Focuses the Team's energies on defining/accomplishing desired outcomes • Helps the group utilize efficient communication • Encourages every member to participate • Fosters self-discovery of alternatives and solutions by protecting group members and their ideas • Uses group decision-making at every appropriate opportunity • Anticipates emergencies limiting group process decision making • Works with team leader to plan meetings • Helps the team collect and display data to analyze problems and potential solutions • Avoids dealing with meeting content or task related activities
Time Keeper • Helps the Team manage their time wisely.
Time Keeper • Monitors how long each agenda item is taking • Alerts members when timelines are approaching – First warning when ½ allotted time has been spent – Second Warning when ¾ allotted time has been spent – Five minute warning (Prompts the team to decide whether to continue if close to conclusion or to stop and proceed to the next item) • Time Flash Cards can be used as long as the Team is oriented to their use
Scribe • Accurately records the Team's activities.
Minutes Scribe • Take notes of the process as well as the content of the meetings • Carefully notes action items, timelines, and persons responsible • Confirms these at the end of the meeting • Produce Minutes of the meeting within 2 working days or at a frequency agreed upon by the Team • Send a copy to every member of the Team
Flipchart Scribe • Write neatly and large enough so people can read easily • Change colors with different steps • Record ideas or suggestions verbatim - no editing or challenging allowed • Assume responsibility for supplies • Post sheets where they can be easily seen • Always be ready to write • Bracket [in a contrast color] ideas that are set aside • Assist in the production of Minutes
Team member • Do the work of the project; have the technical skills necessary to get the job done. • Share knowledge and expertise; participate in meetings and discussions • Listen to others and be open to their ideas (practice appreciative inquiry) • Carry out assignments between meetings • Help with administrative tasks
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