Team Georgia Marketplace Department of Behavioral Health and

Team Georgia Marketplace™ Department of Behavioral Health and Developmental Disabilities User Kick Off Feb 17, 2011

TM Purpose This is a session dedicated to providing you information about the Department of Behavioral Health transition to Team Georgia Marketplace™. The Go Live date for DBHDD is Tue, May 17. You will also have an opportunity to address questions at the end of the presentation. • At the end of this webinar, you will be able to: – – Describe Team Georgia Marketplace™ Discuss the value of Team Georgia Marketplace™ to DBHDD Discuss the DBHDD transition process to Team Georgia Marketplace™ Identify who to contact with questions or comments 2

TM Agenda This is the series of topics we intend to address in order to accomplish our stated goals… • What is Team Georgia Marketplace™? • DBHDD Leadership Support • What is in it for me? • What will change? What will be different? • Timeline • Training and Support • Closing Comments • Q&A 3

TM Core Functionality An integrated family of People. Soft procurement modules P-Card Reconciliation And Approval e. Procurement Online Catalogs Contract Management e. Supplier Self Service Portal Strategic Sourcing 4

TM Department of Behavioral Health Leadership Support The Department of Behavioral Health leadership team is dedicated to the implementation of Team Georgia Marketplace™ to improve overall operations and business practices. DBHDD leadership is asking… • Each user to approach Team Georgia Marketplace™ with a positive attitude, with an open mind, and a desire to improve our internal processes • Each user make it a priority to attend all assigned training • Each user to ask questions during the learning process • Each supervisor to understand it will take users time to become comfortable and proficient using these new modules 5

TM Department of Behavioral Health What’s in it for You? The implementation of a new computer program or system is a challenge because all of us are used to doing things a certain way. After May 17 th, you will perform the same purchasing tasks but in a new way, using a different set of tools. Team Georgia Marketplace™ will offer you… • The ability browse through online catalogs and purchase items online, just like if you were buying music or booking airline tickets. • The ability to check on the status of requisitions from any PC • A virtually paperless system • A more streamlined purchasing process that will result in a shorter turnaround time from the point of request to the point of purchase. 6

TM Changes you can expect… The DBHDD team charged with leading the transition process will work out the specific details prior to training. The expected changes you will encounter include… • • • The manual procurement process will go away Requests and approvals will be completed using the e. Pro module The notification feature will create more emails, mostly for approvers Buyers will create RFPs and RFQs online using Strategic Sourcing Some contracts will be created, revised, and managed online using Supplier Contracts At first, Team Georgia Marketplace™ may not seem faster or easier but the users who have been using it say the more you use it, the easier it becomes. 7

TM DBHDD Transition Timeline The Department of Behavioral Health has been collaborating with the Department of Administrative Services (DOAS) to prepare for this project. Here is an overview of the project timeline… • • • DBHDD Core Team orientation ---------- Jan 26 – Jan 27 Determine user roles ---------------- Jan 28 – Feb 11 User training --------------------Mar 28 – May 6 Go Live ------------------------Go Live Webinar ------------------ May 17 May 18 8

TM DBHDD Transition Process: Training The DBHDD team is helping the Department of Administrative Services (DOAS) prepare your training to include determining the role (or functions) you will have in Team Georgia Marketplace™. Your role will determine the training you require. Here are Team Georgia Marketplace™ roles and training guidelines: – People. Soft Navigation--- 20 min (online) – P-Card Reconciler ------- 90 min (online) – Requestor --------- 1/2 day – Approver ---------- 1/2 day – Strategic Sourcing Buyer - 2 days – Contract Admin ----- 1 day 9

TM DBHDD Transition Process: Training You will be provided training registration information based on your assigned Team Georgia Marketplace™ role or roles. When you provide your training registration, you will be asked to select several class options for a given class. This information will be collected by your DBHDD team to generate a master training schedule. Once the master schedule is complete you will be notified of the class session, or sessions, you will need to attend. Training for DBHDD will occur Mon – Thu during the follow period… • March 28 to May 5 10

TM Training and Support Once you have been trained, you will be given access to the user lab that will allow you to practice and review the modules you will use prior to Go Live. The DBHDD transition team started learning how to use the Team Georgia Marketplace™ last week. A group called , super users, will be available to you in the event you have questions about what to do or how to do it after Go Live. If you have system questions, you will be able to contact the Procurement help desk as well at 404 -657 -6000 or via email at procurementhelp@doas. ga. gov. 11

TM Closing Comments • Change is not easy – • Help us continuously improve – • The DBHDD leadership recognizes you have been accustomed to doing certain procurement tasks in one familiar way for quite some time and it will take some time for you to learn a new way. Please be patient but also be willing to let us know what is working and what is not working so we can make adjustments to our business processes to ensure we create the best process for DBHDD. This is important – The DBHDD leadership understands you are all responsible for a variety of projects and tasks but we ask in the midst of all you do, you find time to participate in assigned Team Georgia Marketplace™ training. It is important for us to get this project done in a timely manner and we need your help to do that successfully. 12

Open Discussion • What are your questions? • What are your concerns? • What are your suggestions? www. statepurchasing. doas. georgia. gov 13

TM Purpose This session has been designed to provide you information about the Department of Behavioral Health transition to Team Georgia Marketplace™. The Go Live date for DBHDD is Tue, May 17. • You should now be able to: – – Describe Team Georgia Marketplace™ Discuss the value of Team Georgia Marketplace™ to DBHDD Discuss the DBHDD transition process to Team Georgia Marketplace™ Identify who to contact with questions or comments 14

Thank you for the time you have invested in learning more about this project. Your continued support and participation will determine our success! Willa Onley Team Georgia Marketplace DBHDD Business Advisor wionley@dhr. state. ga. us 404. 656. 6323 15