Teachers Discovering Computers Integrating Technology in the Classroom

Teachers Discovering Computers Integrating Technology in the Classroom 3 rd Edition Chapter 3 Application Software Productivity Tools for Educators

CHAPTER 3 OBJECTIVES b Explain the role of an operating system and list the main operating systems used on today’s computers b Define and describe a user interface and a graphical user interface b Identify the important features of widely used software applications b Describe the advantages of software suites 2

CHAPTER 3 OBJECTIVES b Explain how to create documents b Discuss why the use of special needs software is important for K-12 schools b List and describe learning aids and support tools that help you use and learn software applications b Explain how to work with different versions of software applications 3

THE OPERATING SYSTEM b The Role of the Operating System • System Software – consists of programs that control the operations of the computer and its devices • Operating system – contains instructions that coordinate all of the activities of the hardware devices in a computer 4

THE OPERATING SYSTEM b Using Different Operating Systems • Microsoft Windows – Windows 98 – Windows 2000 – Windows XP Tablet PC Edition • Macintosh Operating System or Mac OS • Other Operating Systems – UNIX – Linux 5

APPLICATION SOFTWARE b Programs designed to perform a specific task • • • As a productivity / business tool Supporting school and professional activities Assisting with graphics and multimedia projects Helping with home and personal activities Facilitating communications 6

APPLICATION SOFTWARE b Five major categories of application software 7

APPLICATION SOFTWARE b Starting a Software Application • Desktop – Icons – Buttons • Menu – Commands – Submenus 8

APPLICATION SOFTWARE b Starting a Software Application • Example: Paint program – Window – Title bar • Common elements among operating systems 9

10

APPLICATION SOFTWARE b Working with Software Applications • Document – Piece of work created with an application program and saved on a disk with a unique file name 11

APPLICATION SOFTWARE b Working with Software Applications • Document – Creating – Editing – Formatting – Font size – Font style – Saving – Printing – Dialog box – Voice recognition 12

FORMATTING FEATURES 13

DIALOG BOX 14

VOICE RECOGNITION 15

PRODUCTIVITY SOFTWARE b Word Processing Software • Used to create, edit, and format textual documents 16

PRODUCTIVITY SOFTWARE b Word Processing Software • Formatting features – – – – Font and font size Color Borders Clip art Margins Word wrap Scrolling 17

PRODUCTIVITY SOFTWARE b Word Processing Software • Editing features – Find or search – Replace – Spell checker 18

PRODUCTIVITY SOFTWARE b Word Processing Software • Other features – – Headers Footers Templates Wizards 19

20

PRODUCTIVITY SOFTWARE b Spreadsheet Software • Allows you to organize data in rows and columns, collectively called a worksheet or spreadsheet 21

PRODUCTIVITY SOFTWARE b Spreadsheet Software • Spreadsheet organization – Worksheet has up to 256 columns and 65, 536 rows – Cell - Intersection of a row and a column – Labels – Values – Formulas 22

PRODUCTIVITY SOFTWARE b Spreadsheet Software • Calculations – Formula – Performs calculations on data in the worksheet and displays the results in a cell – Function – A predefined formula that performs common calculations 23

PRODUCTIVITY SOFTWARE b Spreadsheet Software • Charts – Graphically illustrates the relationship of numeric data 24

PRODUCTIVITY SOFTWARE b Database Software • Database – A collection of data organized in a manner that allows access, retrieval, and use of that data • Similar to a manual filing system 25

PRODUCTIVITY SOFTWARE b Database Software • Database Organization – Database file – Records – Fields 26

PRODUCTIVITY SOFTWARE b Database Software • Developing a database – Determine data that you want to keep track of – Define the fields – Enter the data – Use the database to produce information 27

Microsoft Works field entry screen 28

Data entered into the database 29

PRODUCTIVITY SOFTWARE b Presentation Graphics Software • Allows you to create documents called presentations, which are used to communicate ideas, messages, and other information to a group 30

Teachers and students use presentation graphics software to create electronic slides. The slides can be displayed on a computer, projected on a screen, printed and handed out, or made into transparencies. 31

PRODUCTIVITY SOFTWARE b Presentation Graphics Software • Predefined formats – define colors and other elements for backgrounds, text, and other items on the slides • Various slide layouts • Clip art / image gallery • Slide sorter 32

Slide Sorter View 33

PRODUCTIVITY SOFTWARE b Presentation Graphics Software • Integrating electronic presentations into the classroom – Linear teaching and learning – Students and teachers create presentations – Can link presentations to the Web 34

PRODUCTIVITY SOFTWARE b Personal Information Managers • Software application that includes an appointment calendar, address book, and notepad to help organize appointments and task lists 35

PRODUCTIVITY SOFTWARE b PDA Software • Uses vary and include – Personal Productivity and Business – Communications – Medical and Scientific – Travel and Global Positioning – Games and other Entertainment – Multimedia – Education 36

PRODUCTIVITY SOFTWARE b Software Suites and Integrated Software • Collection of individual application software packages sold as a single package • Lower cost • Ease of use – Common interface 37

Integrated Software Package Software Suite 38

GRAPHICS AND MULTIMEDIA SOFTWARE b Desktop Publishing Software • Allows you to produce sophisticated documents that contain text, graphics, and brilliant colors • Page layout – arranging text and graphics in a document 39

Teachers and students use desktop publishing software to lay out school yearbooks and create flyers, certificates, newsletters, and other types of documents 40

GRAPHICS AND MULTIMEDIA SOFTWARE b Paint/Image Editing Software • Allows you to create and modify graphics, like those used in DTP documents and Web pages • Paint software – Draw pictures, shapes, and other graphics • Image editing software – Modify existing graphics • Photo-editing software 41

With image editing software, artists can create and modify a variety of graphic images. 42

GRAPHICS AND MULTIMEDIA SOFTWARE b Video and Audio Editing Software • Modify a segment of a video, known as a clip – Add and remove clips • Add special effects – Sounds – Banners – Credits 43

GRAPHICS AND MULTIMEDIA SOFTWARE b Clip Art/Image Gallery • Collection of clip art and photographs • Miscellaneous items – – Fonts Animations Sounds Video and audio clips 44

GRAPHICS AND MULTIMEDIA SOFTWARE b Multimedia Authoring Software • Used to create electronic interactive presentations that include text, video, audio, and animation • Often used in education • Delivered via CD-ROM or DVD-ROM 45

GRAPHICS AND MULTIMEDIA SOFTWARE b Web Page Authoring Software • Allows you to create Web pages and organize, manage, and maintain Web sites • Many packages allow creation of Web pages • Word processing programs allow creation of Web pages 46

Microsoft Word can convert Word documents into a Web page 47

GRAPHICS AND MULTIMEDIA SOFTWARE b Web Page Authoring Software • Popular packages – – Microsoft Front. Page Netscape Composer Adobe Go. Live Macromedia Dreamweaver 48

SOFTWARE FOR SCHOOL USE b School and Student Management Software • School management software – Centralized program that allows district and school personnel to manage school district operations • Student management software – Allows administrators, teachers, and other staff to track information on students 49

Washington County Public Schools uses its wide area network that connects all district classrooms to track student attendance, records, grades, and more. 50

SOFTWARE FOR SCHOOL USE b Grade Book Software • Allows teachers to track and organize student tests, homework, lab work, and other scores • Also integrates with other software packages 51

SOFTWARE FOR SCHOOL USE b Educational and Reference Software • Educational software – Software designed for the learning environment • Reference software – Provides valuable and thorough information for everyone in an educational setting and in the family 52

Reference software, such as Microsoft Encarta provides valuable and thorough information for all types of users. 53

SOFTWARE FOR SCHOOL USE b Special Needs Software • Software designed for students with physical impairments or learning disabilities • Examples – Speech synthesis software – Software with text enlargement features – Talking software 54

Utilizing assistive technology software, teachers help students with disabilities learn subject-related content. 55

SOFTWARE FOR HOME AND PERSONAL USE b Personal Finance Software • Simplified accounting program • Track personal income and expenses • Track investments • Online banking and investing 56

SOFTWARE FOR HOME AND PERSONAL USE b Tax Preparation Software • Guides individuals, families, or small businesses through the process of filing federal and state taxes • Offer money saving tax tips • Prints tax forms 57

SOFTWARE FOR HOME AND PERSONAL USE b Legal Software • Assists in preparation of legal documents and provides legal advice b Entertainment Software • Interactive games and videos • Hobbies 58

LEARNING AIDS AND SUPPORT TOOLS Using Help b Trade books b FAQs b Tutorials b 59

SOFTWARE VERSIONS AND UPGRADES b Software programs are designated a version number b Upgrade is a new version designed to replace an older version • Windows upgrade 60

SOFTWARE VERSIONS AND UPGRADES b Using Different Software Versions • A school may have a mix of different software versions installed on its computers • Determine software version with the software’s About command • Older version of software usually will not open files created with the newer version 61

SOFTWARE VERSIONS AND UPGRADES b Using Different Software Versions • Saving a file in earlier versions 62

SOFTWARE VERSIONS AND UPGRADES b Working with Macintosh Computers and PCs • Sometimes must move files between the two platforms • Some PC programs allow you to save files in a Macintosh format • Software packages that do file conversions 63

Many software programs allow a file to be saved in various formats 64

CHAPTER SUMMARY b Explain the role of an operating system and list the main operating systems used on today’s computers b Define and describe a user interface and a graphical user interface b Identify the important features of widely used software applications b Describe the advantages of software suites 65

CHAPTER SUMMARY b Explain how to create documents b Discuss why the use of special needs software is important for K-12 schools b List and describe learning aids and support tools that help you use and learn software applications b Explain how to work with different versions of software applications 66

Teachers Discovering Computers Integrating Technology in the Classroom 3 rd Edition Chapter 3 Complete

Creating a Teacher’s Web Page Using Microsoft Word 68

WEB PAGE DEVELOPMENT Hypertext Markup Language (HTML) b HTML editors b Web page components b • • Title Background Normal text Headings Horizontal lines Images Links 69

DOWNLOADING IMAGE FILES b Start your browser, type the URL www. scsite. com/tdc 3/sf 3 in the Address bar and then press the ENTER key 70

DOWNLOADING IMAGE FILES b Right-click the e-mail image and then point to Save Picture As on the shortcut menu 71

DOWNLOADING IMAGE FILES b Insert a floppy disk in drive A and then click Save Picture As. When the Save As dialog box appears, click the Save In box arrow, click 3½ Floppy (A: ) in the list, and then click the Save button in the Save As dialog box. Click the Close button in your browser window 72

STARTING MICROSOFT WORD AND OPENING A NEW WEB PAGE b Click the Start button on the Windows taskbar, point to All Programs on the Start menu, and then point to New Office Document on the All Programs submenu 73

STARTING MICROSOFT WORD AND OPENING A NEW WEB PAGE Click New Office Document. When Windows displays the New Office Document dialog box, if necessary, click the General tab, click Web Page, and then point to the OK button b Click the OK button. If the Word window is not maximized, double-click its title bar to maximize it. If necessary, click the Font Size box arrow on the Formatting toolbar and then click 12 in the Font Size list to change the font size to 12 b 74

STARTING MICROSOFT WORD AND OPENING A NEW WEB PAGE 75

SELECTING A BACKGROUND IMAGE Click Format on the menu bar, point to Background, and then point to Fill Effects 76

SELECTING A BACKGROUND IMAGE Click Fill Effects. When Word displays the Fill Effects dialog box, click the Texture tab. Click the third texture, Parchment, and then point to and click the OK button 77

SELECTING A BACKGROUND IMAGE 78

ENTERING AND FORMATTING TEXT Type Mr. Handley’s Home Page and then press the ENTER key. Drag through the text you just entered to select it and then click the Font Size box arrow on the Formatting toolbar 79

ENTERING AND FORMATTING TEXT Click 24 and then point to the Center button on the Formatting toolbar 80

ENTERING AND FORMATTING TEXT Click the Center button, click the Font Color box arrow on the Formatting toolbar, and then point to the color Dark Red (row 2, column 1). 81

ENTERING AND FORMATTING TEXT Click Dark Red and then click below and to the left of the title to position the insertion point at the beginning of the next line. 82

ENTERING AND FORMATTING TEXT b Type Ridgedale High School and then press the ENTER key b Type 2400 Ridgedale Road and then press the ENTER key b Type Seattle, WA 98104 and then press the ENTER key 83

ENTERING AND FORMATTING TEXT b Drag through the three lines of text beginning with Ridgedale High School to select the school information. Click the Font Size box arrow on the Formatting toolbar and then click 14. Click the Center button on the Formatting toolbar and then click below and to the left of the entered text to position the insertion point at the beginning of the next line 84

ENTERING AND FORMATTING TEXT b Press the ENTER key. Type Hi, my name is Mr. Matt Handley. I teach history at Ridgedale High School. I like teaching with technology, and my students are highly motivated when they can use computers and the Internet for history projects and assignments. 85

86

INSERTING A HORIZONTAL LINE AND HEADING b Press the ENTER key twice. Click Format on the menu bar and then click Borders and Shading. When Word displays the Borders and Shading dialog box, point to the Horizontal Line button at the bottom of the dialog box 87

INSERTING A HORIZONTAL LINE AND HEADING b Click the Horizontal Line button. When Word displays the Horizontal Line dialog box, click the horizontal line option in the middle of the third row, and then point to and click the OK button 88

INSERTING A HORIZONTAL LINE AND HEADING b Press the ENTER key once. Type My Favorite History Links and then press the ENTER key. Select the text just entered, click the Font Size box arrow on the Formatting toolbar, click 18, and then click below and to the left of the entered text to position the insertion point at the beginning of the next line 89

INSERTING A HORIZONTAL LINE AND HEADING 90

CREATING LINKS TO WEB SITES b Press the ENTER key. Type History Matters and then press the ENTER key. Type The History Channel and then press the ENTER key. Type On-This-Day and then press the ENTER key 91

CREATING LINKS TO WEB SITES b Drag through the text, History Matters, and then click the Insert Hyperlink button on the Standard toolbar 92

CREATING LINKS TO WEB SITES b If necessary, click the Existing File or Web page button in the Link to area, type http: // www. historymatters. gmu. edu in the Address text box, and then point to and click the OK button 93

CREATING LINKS TO WEB SITES 94

CREATING LINKS TO WEB SITES Repeat the procedures explained in the previous two steps for the remaining two named Web sites, using the following URLs: b The History Channel b • http: //www. historychannel. com b On-This-Day • http: //www. on-this-day. com 95

CREATING LINKS TO WEB SITES 96

INSERTING AN IMAGE, E-MAIL INFORMATION, AND AN E-MAIL LINK If necessary, position the insertion point at the end of the On-This-Day link and then press the ENTER key twice. Click Insert on the menu bar. Point to Picture and then point to From File on the Picture submenu b Click From File. If necessary, click the Look in box arrow, click 3½ Floppy (A: ) in the Look in list, and then double-click the e-mail image b 97

INSERTING AN IMAGE, E-MAIL INFORMATION, AND AN E-MAIL LINK b b b Press the SPACEBAR twice and then type My class would like to hear from you. Please email me! Drag through the text to select it and then click the Insert Hyperlink button on the Standard toolbar When Word displays the Insert Hyperlink dialog box, click the E-mail Address button in the Link to area, type mailto: matthandley@Ridgedale. k 12. wa. us in the E-mail address text box, and then point to the OK button. If the E-mail address text box displays a previously entered e-mail address, drag through the text to select it before typing the new mailto address. If the mailto: entry appears, type the matthandley email address after the mailto: entry Click the OK button 98

INSERTING AN IMAGE, E-MAIL INFORMATION, AND AN E-MAIL LINK 99

SAVING AND PREVIEWING A WEB PAGE b Click the Save button on the Standard toolbar. When Word displays the Save As dialog box, click the Change Title button. When the Set Page Title dialog box displays, type Mr. Handley’s Home Page in the Page title text box, and then point to the OK button 100

SAVING AND PREVIEWING A WEB PAGE b Click the OK button and then type Mr. Handley in the File name text box. If necessary, click the Save in box arrow, click 3½ Floppy (A: ) in the Look in list, and then point to the Save button in the Save As dialog box b Click the Save button in the Save As dialog box. Click File on the menu bar and then point to Web Page Preview 101

SAVING AND PREVIEWING A WEB PAGE 102

SAVING AND PREVIEWING A WEB PAGE b Click Web Page Preview b Close your browser and then close Word by clicking their Close buttons 103

PRINTING A WEB PAGE b To print your Web page from your browser, click File on the menu bar and then click Print 104

OPENING A WEB PAGE IN INTERNET EXPLORER Start Internet Explorer b Insert your floppy disk in drive A. Click File on the menu bar and then click Open b When Internet Explorer displays the Open dialog box, click the Browse button b In the Microsoft Internet Explorer dialog box, click the Look in box arrow and then click 3½ Floppy (A: ) in the Look in list. Double-click the Mr. Handley. htm file and then click the OK button in the Open dialog box b Close Internet Explorer b 105