TEACHER INSTRUCTION Print Power Point as handouts for

TEACHER INSTRUCTION • Print Power. Point as hand-outs for pupils folder • Information taken from previous Mark Schemes

TOPIC 5 SCHOOL REGISTRATION SYSTEM

STARTER • With a partner you have 5 minutes to discuss possible options. • The head teacher of the school is looking to up grade the school registration system. • What system do you think we could use to modernise our registration system?

ERBYN DIWEDD Y WERS BYDD GENNYM • Identify a school registration systems. • Discuss advantages and disadvantages of registration systems. • Familiarise yourself with examination questions.

USE OF REGISTRATION SYSTEM • To record attendance. • For health and safety – who is in the building and who isn’t. • To discourage truancy. • To provide statistics to be used in comparisons with other schools.

PAPER BASED SYSTEM Old system • Used paper registers. • Teachers record marks next to students. • Recorded twice a day (i. e. , morning and afternoon). • Marks added up manually by form teacher. Disadvantages of old system • Registers were often left unattended, which meant students could easily alter the register. • Mistakes in register entries meant registers were hard to understand. • Statistics for attendance tended only to be produced each term. • Students could register themselves and then play truant by not attending the lessons.

FEATURES OF COMPUTER BASED • Capturing student attendance automatically. • Very fast recording of attendance details. • Enabling not only morning and afternoon attendance to be recorded but also attendance at each lesson.

ICT METHODS AVAILABLE • OMR (Optical Mark Reader) • SMART/Swipe cards • Biometric • Computer/online registration

OMR (OPTICAL MARK READER) Works by teachers shading in boxes on forms. Forms are batched together. Sent for reading by an optical mark reader. Advantages • Sheets can be scanned in • Cost can be lower than other methods Disadvantage • Damaged sheets or sheets with errors can cause delays

COMPUTER/ONLINE REGISTRATION Teachers will register pupils with a computer/device online Advantages • Can be accessed by all teaching staff Disadvantage • Takes up teaching time • Staff require training

SMART CARD/SWIPE CARD • Chip is read by a reader to record attendance Advantages • Can be used for many other school facilities – e. g. library, canteen and access to buildings • Cost can be lower than other methods of registration • Instant registration – real time – results get sent straight to the office Disadvantages • Can get lost easily • Can be used by pupils friends to swipe them in

BIOMETRIC Biometric – a property of The human body, such as fingerprints or pattern on the retina, that can be used to identify a person. Biometric methods include: • Fingerprinting retinal • scanning.

ADVANTAGES AND DISADVANTAGES OF BIOMETRIC Advantages • There is nothing lose, such as card. • Disadvantages • Biometric systems are expensive. • You have to be there to register so no-one else can do it for you and it cannot be altered by students. • There are privacy issues. • Performed in real time so the system knows exactly who has registered and when. • Total reliance on the ICT system. • Some people object to fingerprinting systems.

EXAM QUESTION – JANUARY 2013 Name three different electronic methods of registering pupil’s attendance in school. For each method, describe how data is captured and give advantages or disadvantages for these methods. (9) Remember that the quality of written communication will be assessed in this question.