TBTAK 2236 CoFunded Brain Circulation Scheme Midterm Evaulation

TÜBİTAK 2236 – Co-Funded Brain Circulation Scheme Midterm Evaulation Meeting TÜBİTAK Department of Science Fellowship and Grant Programs (BİDEB)

Project Tag TÜBİTAK Title Co-Funded Brain Circulation Scheme (Co-circulation) Approval Date 24/02/2012 Agreement No 291762 Duration 5 years (4 calls) Support Quota 100 researchers (25 for each call) Support Duration 20 -24 months (12 months for last call) Budget 11, 299, 762. 50 € -EU contribution: 4, 519, 905 € -TÜBİTAK contribution: 6, 779, 875. 5 €

Objectives of the Project TÜBİTAK • to enhance career perspectives of ERs and assist them in obtaining an independent research position as well as contribute to the establishment of sustainable cooperation between ERs and their respective host institutions. • Yurt dışındaki kendi uzmanlık alanlarında seçkin bilim insanlarının/araştırmacıların araştırmalara katılmak ve teknolojik yenilikler getirmek amacıyla üniversite, kamu ve özel sektör kuruluşlarında kadrolu istihdam edilmesini sağlamak • Türkiye’yi araştırmacılar için cazibe merkezi haline getirmek • To promote Turkey’s scientific and technological colloboration with the countries of the prospective fellows

Project Progress TÜBİTAK • Promotion Campaign: • Kick-off Meeting: 28. 06. 2012 – 101 university representatives. • Printed Materials: Leaflets, brochures (distributed all over Turkey including universities, R&D Centers, Research Institutes and Industry) • Official Letters • Project Website • Networks (databases of over 2. 000 universities in the world )

Project Progress TÜBİTAK • Call 2012 info: • Application dates: 07. 06. 2012 – 07. 09. 2012 • Number of Applications: 66 (61 eligible – 5 ineligible) • Call 2013 info: • Application dates: 01. 05. 2013 – 20. 09. 2013 • Number of Applications: 78 (57 eligible – 21 ineligible)

Call 2012 Application phase TÜBİTAK

Call 2012 Evaluation Phase TÜBİTAK • Eligible applicants are evaluated in 7 panels • • Chemistry Enviroment&Geosciences and Energy Economic&Social Sciences Life Sciences Mathematics Physics Engineering&Information Sciences • Number of evaluators: 69 ( 10 international experts, 59 national experts)

Call 2012 Evaluation Phase TÜBİTAK

Call 2012 Support Decision TÜBİTAK

Call 2013 Application Phase TÜBİTAK

Call 2013 Evaluation Phase TÜBİTAK • Eligible applicants are evaluated in 8 panels by 66 expersts • • Biology Chemistry Enviroment&Geosciences and Energy Economic&Social Sciences Life Sciences Physics Engineering Information Sciences

Call 2013 Evaluation Phase TÜBİTAK

Call 2013 Support Decision TÜBİTAK

Monitoring Process TÜBİTAK • In two calls, 52 researchers have been accepted to be awarded. • 27 of them have started their fellowship while 22 of them are waiting to start their fellowship. • 3 researchers cancelled their fellowships. • TUBITAK has signed “Grant Agreement” with related hosting institutions while hosting institutions have signed “Employment Contract” with accepted applicants. • Co-Fund fellows are requested to prepare semi-annual reports. Received reports together with the evaluation forms are sent to the experts in related fields for evaluation. Continuation of fellowship is fully depended to status of semi-annual reports.

Financial Affairs TÜBİTAK • Management of the project budget 1. Hosting institutes open a project budget bank account 2. TUBITAK transfers money of an approved project to the project bank account in 4 parts at the beginning • Although all these payments are decided to be issued using fixed Euro-TL exchange rate of application approval date, due to the important exchange rate changes, it is decided to use not only one fixed exchange rate but 4 different exchange rates belonging to the money transfer date of each 4 parts.

Financial Affairs TÜBİTAK

Issues Experienced and Possible Solutions TÜBİTAK • Employment contract • Inexperienced hosting institutions in contracting with international researchers • Work permit • Long and sofisticated process: • Monitoring of monthly payments • University accountants behavior: • Research support management • Tracking: • Euro-TL exchange • TTS System: • unstable excahge rate: • Personally attendance of international experts in evauation phase • Time: • Visa: • Database