TASK Write a brief memo to your supervisor

TASK Write a brief memo to your supervisor on your progress in learning or a current project. The purpose is to persuade him/her that the project is on track or that you are capable of handling any problems that might be occurring. In addition, it serves to inform your supervisor of your general progress so that help can be provided when you are carrying out the project. The progress report should not be longer than one page.

Task: A Report of A Survey 1. 2. Write a report of the experiences of the Department of Business English, in 2002 -2003, in getting their first job, and their views on their present job. Write a report on the survey of … whether it is good for a boy to be a secretary how the on-campus lake is polluted the types of part-time job students on–campus take the Canteen food and services

Progress Report The progress report can take the following forms: l l l Memo—A short, informal report to someone within your organization Letter—A short, informal report sent to someone outside your organization Formal report—A long, formal report sent to someone outside your organization

This progress report should contain: l l a summary of the project's topic and purpose work completed work remaining problem areas or questions

Break down your project into individual tasks l Progress report A Task 1 l l l Task 2 l l l Task 3 l l l Progress report B Work Completed Work completed Task 1 Current work Task 2 Planned work Task 3 Current Work completed Current work Planned work Progress report C Topic 1 Work completed Current work Planned work Topic 2 Task 1 Task 2 Task 3 Work completed Current work Planned work Current Work completed Task 1 Current work Task 2 Planned work Task 3 Topic 3 Work completed Current work Planned work

Project tasks. Practically every project breaks down into individual Tasks: Project l l Building municipal ball parks on cityowned land Writing a report Individual tasks Measuring community interest Locating suitable property Clearing the property Designing the bleachers, fences, etc. Studying the assignment Selecting a topic Identifying the audience of the report Narrowing the topic Developing a rough outline Gathering information Writing one or more rough drafts Documenting the report Revising and editing the report draft Typing and proofreading the report Putting the report in its final package

Revision Checklist for Progress Reports As you reread and revise your progress report, watch out for problems such as the following: l Make sure you use the right format. Remember, the memo format is for internal progress reports; the business-letter format is for progress reports written from one external organization to another. (Whether you use a cover memo or cover letter is your choice. ) l Write a good introduction-in it, state that this is a progress report, and provide an overview of the contents of the progress report. l Make sure to include a description of the final report project. l Use one or a combination of the organizational patterns in the discussion of your work on the final report. l Use headings to mark off the different parts of your progress report, particularly the different parts of your summary of work done on the project. l Use lists as appropriate. l Provide specifics-avoid relying on vague, overly general statements about the work you've done on the final report project. l Be sure and address the progress report to the real or realistic audience-not your instructor. l Assume there will nonspecialist reading your progress report. But don't avoid discussion of technical aspects of the project—just bring them down to a level that nonspecialists can understand.

OVERALL APPRAISAL The project to recommend PET production is coming along well. I have not run into any major problems and have found plenty of material on this subject. However, I have not heard from Mr. Simon Juarez of PET Mfg. , who is sending information on PET production methods used in several plants in the South west. I can foresee no major problems that will keep me from submitting my report to you on the contract date. In fact, I may be able to get it to you a few days earlier than planned. In general, I am finding that the PET bottle is an even more attractive packaging idea than had seemed in our earlier discussions. Full details on this, however, will appear in the final report. Sincerely, Steven C. Cross well Process Engineer C & S Engineering.

PROJECT DESCRIPTION Here is a review of the purpose and scope of this project. Purpose. The original investment plan of this corporation included only long-term, low-risk investment in corporate bonds and U. S. securities. This project was designed to answer questions about the potential of short-term, high-dollar investments, particularly those suited to the future expansion of this company's investment plan. Scope. The report will cover basic definitions of stocks and options as well as reasons for and against these two investment strategies. The report will be broken down into four areas: Mechanics of stocks and options Comparisons of stocks and options Example investment scenarios Recommendations for an investment plan.

Progress report organized by project tasks and time periods WORK COMPLETED As of this time, I have completed almost all of the research work and am putting the sections of the final report together. Here is a breakdown of the work that I have done so far. Development of the Bottle In the development section of my report, I have written a technical description of a typical PET soft-drink bottle. It is very complete and gives the reader a good idea of what the product should look like and able to accomplish. Favorable Properties The section of the report describing the properties of PET is finished. I have chosen four physical properties that many raw materials containers are tested for, and I have shown how PET withstands these tests. Manufacturing Processes For the section on manufacturing processes, I have done research to help me recommend one particular production method for PET bottles. Here, I have described this chosen method and have explained exactly how a plastic bottle is produced on an assembly line. Economics I have finished work on half the economics section of this report. So far, I have written an economic comparison of the use of plastic and glass bottles. PRESENT WORK Right now I am mainly involved in determining just which areas of my report are lacking information. Also, I am continuing my work in locating financial information on PET bottles. Manufacturing Processes In the manufacturing section, I am currently. . .

BIWEEKLY PROGRESS MEMO To: Tad Anxious, Jr. Vice Pres. , Site Supervisor From: Ruoy Eman, Student Intern cc: Economics Department Internship Coordinator Date: June 18, 2000 Subject: Humongo Insurance Agency internship progress During the last two weeks, I have made substantial progress toward completing the internship objectives as outlined in the internship plan. I have become more familiar with the company (objective 1), completed the life & health training course (objective 2), and learned all the names and job responsibilities of those in the office (a personal objective). In the next two weeks, I hope to pass the licensing exam (objective 3) and work on my interpersonal communication skills. Becoming familiar with the company (objective 1) was rather easy to accomplish. This was accomplished by reading all the company information that was supplied by Mr. Anxious, the site supervisor. This information included annual reports, promotional materials, and mission statements for the company and our particular office. In addition, I researched the local library for information regarding the company, its competitors, and the industry in general. The findings regarding Humongo were generally very interesting and will make good reading in the final paper. The life & health training classes concluded yesterday (objective 2). These classes were designed for new agents in preparation for the licensing exam. The subject matter included a variety of subjects such as industry nomenclature, the products, and government regulation. All the participants were tested on the material covered and I scored in the top 10% of the class. One of my personal goals was to learn everyone's name and job responsibility in the office. This was relatively difficult to accomplish because this office is very busy and it is hard to keep people straight. I have worked hard to accomplish this goal and because of it, I feel more comfortable in the office. During the next two weeks, the first objective should be substantially completed, even though I will be continually learning things about the company during the internship. The third objective, passing the licensing exam, will hopefully be completed as well. The insurance test is scheduled for the 27 th. I will also be working on my second personal goal, improving my interpersonal communications skills. I have purchased a book at Amazon. com that will hopefully help. Overall, I feel the progress during the past two weeks has been very good. The first two objectives have already been substantially accomplished and the third will hopefully be completed within the next two weeks. I was very happy with my score on the course exam and anticipate doing well on the licensing exam. I keep adding personal goals as my strengths and weaknesses become clearer. I am happy with my progress regarding my personal goals and look forward to learning more about myself and progressing accordingly.

A Report of a Survey l l l Background: problem/purpose Methodology: participants/methods used / the duration Data: visualize the data in charts Discussion: the reasons and problems Actions: solutions or suggestions

Task 1 l You are from 5 different companies. Now get familiar with the business in your companies and develop business and establish communication between you. l As part of the activities you run through, you will write a series of letters including emails, letters of enquires & replies, quotations & orders, confirmation & acknowledgement, invitation & replies, thanks & complaints, and etc. l To make sure you understand your role in the writing, you need to understand you business in a real company, that is, you need to understand the organization, the marketing, products and competitors. Your writing is quite based on your understanding of the business. By the end of the unit, each of you will hand in three copies of hard draft letters, which should be informative, original and accurate.

TASK 2 Doing a presentation l l Give an introduction to the company you are working in. You need to show your understanding of the company from the key perspectives. ( the marketing, products, net worth, competitors, organizations, etc. ) You need to talk about your role and the business you are doing in the company and how your are going to develop business through letter writing. Present the draft letter you are writing please.

Writing letters of Enquiry and Replies l l l Write a One-to-one letter Present it to all Explain and comments

What you need l l The skills for doing research online The skills for teamwork & communication The skills for doing a presentation The skills and knowledge for writing a business letter.

The skills and knowledge for writing a business letter The 5 Cs l Clear --purpose l Concise- informative but not wordy l Concrete- facts & data l Correct –accurate in grammar l Courteous – polite in format and expressions