Tally ERP 9 for Lodges Management Tally Solutions

Tally. ERP 9 for Lodges Management © Tally Solutions Pvt. Ltd. All Rights Reserved

Agenda • Lodges Management –An Overview • How Lodges Management Operations are Structured • Tally. ERP 9 for Lodges Management • Business Process Flow • Primary Requirement- Hence Opportunity • Tally. ERP 9 - Fitment © Tally Solutions Pvt. Ltd. All Rights Reserved 2

Lodges Management – An Overview nd ent a m iry age u q n En Ma om ion Ro vat r se Re Ro o Ro m C om hec Ch k-I eck n a -O nd ut Lodges Management An Overview t m ge a an MI SR ep ort © Tally Solutions Pvt. Ltd. All Rights Reserved en s. M c Ac nt ou 3

How lodges business Management operations are structured © Tally Solutions Pvt. Ltd. All Rights Reserved 4

Tally. ERP 9 for Lodges Management nd ent a m iry age u q n En Ma om ion Ro vat r se Re Ro o Ro m C om hec Ch k-I eck n a -O nd ut Lodges Management An Overview t MI SR ep o rts © Tally Solutions Pvt. Ltd. All Rights Reserved m ge a an en s. M c Ac nt ou 5

Process Flow- Room Enquiry and Reservation Management © Tally Solutions Pvt. Ltd. All Rights Reserved 6

Primary Requirement- Hence Opportunities Category/Module Major Requirement Explanation Room Enquiry and Reservation Management Rooms enquiry and reservation are the major requirements for this industry. Handling the guests room enquiries via email, website, walks-in and through agents are very crucial. At any point of time, the reception should have the complete information of empty rooms and occupied rooms information. © Tally Solutions Pvt. Ltd. All Rights Reserved 7

Tally. ERP 9 Fitment- Room Enquiry and Reservation Management SL NO Requirement 1 Room setup and labeling of rooms (Ac, Non-Ac, Deluxe etc) 2 Setup service tax 3 Setup the luxury tax Yes 4 Check room availability Yes 5 Advance room booking Yes 6 Capture the guests purpose of visit Yes 7 Guests-ledger formation for room booking Yes 8 Origin information of guests- Country, Nationality, Passport No, Foreigners details etc. ) Yes 9 Reservation remarks Yes 10 Special discount setup for corporates Yes 11 Book rooms with approximate check-in and check-out date Yes 12 Manage user restriction Yes 13 Different modes of payments -Debit/Credit card, Gift voucher, Cash etc. Yes 14 Setup the room tariff Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Tally. ERP 9 Customisation/ Integration Yes 8

Tally. ERP 9 for Lodges Management nd ent a m iry age u q n En Ma om ion Ro vat r se Re Ro o Ro m C om hec Ch k-I eck n a -O nd ut Lodges Management An Overview t MI SR ep o rts © Tally Solutions Pvt. Ltd. All Rights Reserved m ge a an en s. M c Ac nt ou 9

Process Flow- Room Check-In and Check-Out © Tally Solutions Pvt. Ltd. All Rights Reserved 10

Primary Requirement-Hence Opportunities Category/Module Major Requirement Explanation Room Check-in and Check-Out Bill settlement (Invoice) While preparing the bill, reception need to consider the different services availed by the guests. All those services need to add to the bill. The final bill should also contain the luxury tax and service tax information. C-Form The lodges, will have to submit the ‘foreigners’ information to the respective police station. The guests details has to be submitted in a prescribed form called C-Form. The C-Form contains the country, passport and visa details etc. , of the guests. © Tally Solutions Pvt. Ltd. All Rights Reserved 11

Tally. ERP 9 Fitment-Check-In and Check-Out SL NO Requirement 1 Guests- room check in time and date 2 Guests- advance collection and issue receipt 3 Guests- registration card Yes 4 Origin information of guests -Country, Nationality, Passport No, Foreigners details etc. Yes 5 Guests- room allotment Yes 6 Generate room bill Yes 7 Room service bill Yes 8 Laundry service bill Yes 9 Check-In report Yes 10 Print Check -Out bill (Invoice) Yes 11 Calculate luxury tax Yes 12 Calculate service tax Yes 13 Setup for discount masters Yes 14 C-Form Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Tally. ERP 9 Customisation/ Integration Yes Contd. . 12

Tally. ERP 9 Fitment-Check-In and Check-Out SL NO Requirement 15 Additional bed requirement 16 Telephone charges (intercom telephone charges) Yes 17 Other maintenance expenses management Yes 18 Commission charges to agents Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Tally. ERP 9 Customisation/ Integration Yes 13

Tally. ERP 9 for Lodges Management nd ent a m iry age u q n En Ma om ion Ro vat r se Re Ro o Ro m C om hec Ch k-I eck n a -O nd ut Lodges Management An Overview t MI SR ep o rts © Tally Solutions Pvt. Ltd. All Rights Reserved m ge a an en s. M c Ac nt ou 14

Tally. ERP 9 Fitment- Accounts Management SL NO Requirement Tally. ERP 9 1 Receipts and Payments Yes 2 Room bill settlement 3 Management of multiple payments modes Yes 4 Bank reconciliation Yes 5 Bank challan Yes 6 Balance sheet Yes 7 Profit and Loss account Yes 8 Cheque printing Yes 9 Cash and Bank summary Yes 10 Pending cheques and receivables Yes 11 Statutory compliances Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Customisation/ Integration Yes 15

Tally. ERP 9 for Lodges Management nd ent a m iry age u q n En Ma om ion Ro vat r se Re Ro o Ro m C om hec Ch k-I eck n a -O nd ut Lodges Management An Overview t MI SR ep o rts © Tally Solutions Pvt. Ltd. All Rights Reserved m ge a an en s. M c Ac nt ou 16

Tally. ERP 9 Fitment- MIS Reports SL NO Requirement 1 Booked room details Yes 2 Room reservation details Yes 3 Empty room report Yes 4 Room register Yes 5 Check-In report Yes 6 Room bill settlement report Yes 7 Billed and settled party details Yes 8 Complementary report Yes 9 Advance booking register Yes 10 Current guest list Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Tally. ERP 9 Customisation/ Integration 17

Thank You For any queries please contact : - ti@tallysolutions. com Visit : www. tallysolutions. com © Tally Solutions Pvt. Ltd. All Rights Reserved 18