Tally ERP 9 for Enhanced Sales Distribution Solution

Agenda • Overview of Enhanced Sales & Distribution Solution • Operations by a Distributor • Tally. ERP 9 for Enhanced Sales & Distribution Solution • Primary Requirement • Tally. ERP 9 – Fitment © Tally Solutions Pvt. Ltd. All Rights Reserved 2

Structure of Enhanced Sales & Distributor’s Operations Sales Management Enhanced Sales & Distribution Solution CEO Dashboard Accounts Management Security Management MIS Report © Tally Solutions Pvt. Ltd. All Rights Reserved 3

Enhanced Sales & Distribution Business – An Overview © Tally Solutions Pvt. Ltd. All

Enhanced Sales & Distribution Business – Sales Management Enhanced Sales & Distribution Solution CEO Dashboard Accounts Management Security Management MIS Report © Tally Solutions Pvt. Ltd. All Rights Reserved 5

Primary Requirement – Sales Management Category / Module Sales Management Major Requirement Explanation Salesman database management Salesman name, contact details, current manager & area details, previous manager & area details, percentage cost, and target details are captured. Sales manager database management Sales manager name and email id details are captured. Area management Area details with the respective manager allotted to them are captured. Customer database management Customer details are to be captured and the record is maintained for easy passing of voucher. A price level can be set for the party. Stock item management Stock details with customized units like cartons, defined rates are to be captured. These details are reflected for different reports. Customized voucher entry Voucher is generated capturing area details, respective manager and salesman details of the sales. © Tally Solutions Pvt. Ltd. All Rights Reserved 6

Tally. ERP 9 Fitment – Sales Management SL No. Requirement Part of Tally. ERP 9 Part of Solution 1 Salesman details Yes 2 Sales manager details Yes 3 Area details Yes 4 Customer details Yes 5 Stock item details Yes 6 Voucher capturing area and manager details 7 Price levels for a party © Tally Solutions Pvt. Ltd. All Rights Reserved Yes 7

Enhanced Sales & Distribution Business – CEO Dashboard Sales Management Enhanced Sales & Distribution Solution CEO Dashboard Accounts Management Security Management MIS Report © Tally Solutions Pvt. Ltd. All Rights Reserved 8

Primary Requirement – CEO Dashboard Category / Module CEO Dashboard Major Requirement Explanation Current update The distributor needs to have a direct and centralized access to current bank balance, cash balance, total sales order of the day, stock value, and outstanding payables & receivables details. This helps in day-to-day decision making. Best performing products For any business, it is important to identify best selling products to maximize profit by playing on volume sales. Hence, top 5 products as per volume and sales value are available in a report. Worst performing products Similarly, it is important to give way with the non moving products, which increase the inventory cost and do not contribute to profitability. Hence, top 3 non-moving items are available in a report. Customer relationship management It is important for a business to know their valuable customers. Hence, the solution provides the list of top 5 customers sales wise and top 3 customers outstanding receivables wise. Best vendors This allows the distributor to keep track of the top 5 suppliers as per purchase volume, purchase value, purchase order, outstanding (payables), and overdue bills. © Tally Solutions Pvt. Ltd. All Rights Reserved 9

Tally. ERP 9 Fitment – CEO Dashboard SL No. Requirement Part of Tally. ERP 9 Part of Solution 1 Current bank balance Yes 2 Current cash balance Yes 3 Sales order of the day Yes 4 Existing stock value Yes 5 Outstanding payables and receivables Yes 6 Centralized access to financial details, sales and stock details Yes 7 Top 5 products as per volume and sales value Yes 8 Top 3 non-moving products Yes 9 Top 5 customers as per sales value and top 3 as per outstanding receivables Yes 10 Top 5 suppliers as per purchase volume, purchase value, purchase order, outstanding (payables), and overdue bills Yes © Tally Solutions Pvt. Ltd. All Rights Reserved 10

Enhanced Sales & Distribution Business – MIS Reports Sales Management Enhanced Sales & Distribution Solution CEO Dashboard Accounts Management Security Management MIS Report © Tally Solutions Pvt. Ltd. All Rights Reserved 11

Primary Requirement – MIS Reports Category / Module MIS Reports Major Requirement Explanation Salesman reports A range of comprehensive reports which can be used to find and compare the performance of the salesmen. Each salesman can be evaluated on the basis of orders, sales, pending orders, sales returns etc. is required by the distributor. Different incentive can be set for each salesman. Their performance needs to be checked as per the party. Sales manager reports A range of comprehensive reports which can be used to find and compare the performance of the sales managers is required by the distributor. Each sales manager has a set of salesmen under him. Each sales manager can be evaluated on the basis of orders, sales, pending orders, sales returns etc. Area reports A distributor needs to identify which product line is selling well in which area. Sales, cancellations, pending orders etc. in every area need to be identified by the distributor. Product reports Product analysis needs to be done as per stock item, dead stock, fast moving products, excess, to-order stock etc. Customer reports For a strong customer relationship management, it is important for a business to know its valued customers. Hence, they need to track product lines, sales, cancellations, pending order, returns etc. as per customer. © Tally Solutions Pvt. Ltd. All Rights Reserved 12

Tally. ERP 9 Fitment – MIS Reports SL No. Requirement Part of Tally. ERP 9 Part of Solution 1 Sales order, returns, pending orders, party outstanding, bills receipt filtered as per salesman Yes 2 Capturing the reasons for cancellations Yes 3 Setting incentive for every salesman Yes 4 Setting credit limit for party Yes 5 Party sales and outstanding Yes 6 Order, sales, pending orders, cancellations, bills receipt, monthly product sales filtered as per sales manager Yes 7 Sales, pending orders, cancellations, bills receipt, monthly product sales filtered as per area Yes 8 Product lines sold with item details filtered by area Yes 9 Product analysis of dead stock, to-order, fast-moving, excess stock etc. Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Contd. . 13

Tally. ERP 9 Fitment – MIS Reports SL No. Requirement Part of Tally. ERP 9 Part of Solution 10 Order, sales returns, pending orders, cancellations, monthly product sales filtered as per product Yes 11 Order, sales, pending orders, cancellations, product sales details filtered as per customer / party Yes © Tally Solutions Pvt. Ltd. All Rights Reserved 14

Enhanced Sales & Distribution Business – Security Management Sales Management Enhanced Sales & Distribution Solution CEO Dashboard Accounts Management Security Management MIS Report © Tally Solutions Pvt. Ltd. All Rights Reserved 15

Primary Requirement – Security Management Category / Module Security Management Major Requirement Explanation Advanced voucher type security The data entry operator should have access to restricted types of vouchers. In case of more than one operator, one can grant access rights as per what entries can be made by one operator. Open access to all reports is not accepted. Hence, as per the voucher type, security rights can be assigned to users. Group / Ledger security Everyone can not have access to all ledgers. Hence, security at ledger level is provided. As per the type of user, rights to which ledgers can be selected for voucher entry are given. Godown / Location security As per the type of user, rights to which godowns / locations can be selected for voucher entry are given. Dash board security Only the head of the organization should have the access to the dashboard as it reflects current updates on company financials. Hence, the access right to dash board is provided. Advanced voucher number control With a large number of voucher generation, advanced voucher number control is required to avoid manual numbering. By adopting advanced voucher number control, even if 1 voucher is deleted, the numbering of other vouchers is not affected. © Tally Solutions Pvt. Ltd. All Rights Reserved 16

Tally. ERP 9 Fitment – Security Management SL No. Requirement Part of Tally. ERP 9 Part of Solution 1 Advanced voucher type security Yes 2 Group / Ledger security Yes 3 Godown / Location security Yes 4 Dash board security Yes 5 Advanced voucher number control Yes © Tally Solutions Pvt. Ltd. All Rights Reserved 17

Enhanced Sales & Distribution Business – Accounts Management Sales Management Enhanced Sales & Distribution Solution CEO Dashboard Accounts Management Security Management MIS Report © Tally Solutions Pvt. Ltd. All Rights Reserved 18

Primary Requirement – Accounts Management Category / Module Accounts Management Major Requirement Explanation Statement of accounts Balance sheet, profit and loss statements in schedule VI format, trial balance are needed for the management to track the profitability and expenses. Payroll management Employee database tracking, different levels, pay head configuration, attendance tracking are important for salary and compensation. Auditing – direct and remote Annual auditing is an important factor for every business. Builders need to get the declared assets, expenses, earnings audited by CA. Remote access and SMS All the company details could be accessed from anywhere, anytime, details should be retrievable from mobile phones. © Tally Solutions Pvt. Ltd. All Rights Reserved 19

Tally. ERP 9 Fitment – Accounts Management SL No. Requirement Part of Tally. ERP 9 1 Balance sheet – Schedule VI Yes 2 Profit and loss statement – Schedule VI Yes 3 Daily receipts and payments Yes 4 Multiple payment mode handling Yes 5 Stock summary report Yes 6 Outstanding receivable and payable Yes 7 Trial balance Yes 8 Multiple cheque payment option Yes 9 Reminder letter, e-mails Yes 10 Staff database handling Yes 11 Employee payroll management Yes 12 TDS, PF, ESI, Bonus, for employee Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Part of Solution Contd. . 20

Tally. ERP 9 Fitment – Accounts Management SL No. Requirement Part of Tally. ERP 9 13 Employee attendance and leaves Yes 14 Employee cost tracking Yes 15 Employee income tax and e-Return Yes 16 Cash flow, fund flow statements Yes 17 Ageing analysis of receivables, debtor wise Yes 18 Scenario management Yes 19 Ratio analysis Yes 20 Statutory compliance VAT, CST Yes 21 Bank reconciliation Yes 22 Remote auditing Yes 23 Foreign currency handling Yes 24 Remote access Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Part of Solution 21