Tally ERP 9 For Club Management Tally Solutions

Agenda • Club Management – An Overview • How Club Operations are Structured • Tally. ERP 9 For Club Management • Business Process Flow • Primary Requirement • Tally. ERP 9 - Fitment © Tally Solutions Pvt. Ltd. All Rights Reserved 2

Club Management –An Overview DE P M ART an ag ME em NT en t P HI S t ER en B m E ge EM ana M M CLUB MANAGEMENT An Overview AC Ma COU nag NT em S ent © Tally Solutions Pvt. Ltd. All Rights Reserved M OO t R T en ES gem U G ana M 3

How Club Operations Structured © Tally Solutions Pvt. Ltd. All Rights Reserved 4

Club Management –Membership Management IP H t S R en E m EB ge M a E M an M DE M PA an RT ag M em EN en T t CLUB MANAGEMENT An Overview A Ma CCO na UN ge TS me nt © Tally Solutions Pvt. Ltd. All Rights Reserved M OO nt R e T ES gem U G na Ma 5

Business Process Flow - Membership Management © Tally Solutions Pvt. Ltd. All Rights Reserved

Primary Requirement –Membership Management Category/ Module Major Requirement Explanation Club Membership Management Members profile creation Creation of members profile and their dependent data base is very important. Their profile include, personal profile with photo, business profile with photo, family profile with photo. Type of membership The membership type vary from club to club. There will be different type of membership available for members. Regular members, life members, corporate members, honary members, dependent members etc. Handling of different type of membership and collecting the membership fee as per the type of membership is also very important. Membership upgrade or conversion of membership The member ship can be upgraded or converted. Access to different facilities is based on membership type. Later members can upgrade or convert his membership type. Membership subscription management Depends on the membership type, members will have to subscribe for the membership. It is necessary to pay the subscription amount every month. Periodical subscription posting Monthly subscription will be billed every month and shall be payable on or before end of every month. Minimum usage posting In case the users have not availed any facilities/services from the club during the month, then a minimum monthly charges are applicable as non usage charges. © Tally Solutions Pvt. Ltd. All Rights Reserved 7

Tally. ERP 9 Fitment- Membership Management Sl No Requirement 1 Member database Yes 2 Members family database(Dependent Creation) Yes 3 Photo management of members Yes 4 Type of membership creation Yes 5 Membership fee collection 6 Membership security deposit collection & receipt Yes 7 Subscription creation Yes 8 Membership upgrades Yes 9 Membership termination Yes 10 Membership fee outstanding's Yes 11 Membership transfer fee or upgrade fee Yes 12 Members credit limit Yes 13 Membership fee receipt Yes 14 Member ID cards and tracking © Tally Solutions Pvt. Ltd. All Rights Reserved Tally. ERP 9 Customisable/ Integration Yes Contd. . 8

Tally. ERP 9 Fitment- Membership Management Sl No Requirement 15 Periodical subscription posting Yes 16 Minimum usage posting Yes 17 Additional charges Yes 18 Interest charges Yes 19 Member list with address and contact details (data Validation) Yes 20 Membership status (Active/Inactive) Yes 21 Subscription status (Active/Inactive) Yes 22 Bill booking for guest visitors Yes 23 Bill booking for game charges Yes 24 Daily collection register department wise Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Tally. ERP 9 Customisable/ Integration 9

Club Management – Department Management DE P M ART an ag ME em NT en t P HI S t ER en B m E ge EM ana M M CLUB MANAGEMENT An Overview AC Ma COU nag NT em S ent © Tally Solutions Pvt. Ltd. All Rights Reserved M OO t R T en ES gem U G ana M 10

Business Process Flow –Department Management © Tally Solutions Pvt. Ltd. All Rights Reserved 11

Primary Requirement-Department Management Category/ Module Major Requirement Explanation Department Management Kitchen order ticket (KOT) Preparation of KOT is very important in department like restaurant and bar. Each order from member will be treated as single KOT. All the KOT will be send for final billing. Therefore handling of KOT is one of the major requirement. Billing KOT need to be converted into final bill along with the waiter’s details and submitted to the member. The member has the flexibility to make the payment immediately or the same will be added to his outstanding's and need to pay at the end of the month. Multiple payment modes Member can make the payment in multiple modes. They makes the payment by cash, debit/credit cards, coupons, partial payments etc. Waiter wise KOT details Each KOT should contain the waiter name, table details and counter name. Department wise profit Club will be categorized into different department. For example BAR, canteen, swimming pool etc. Calculation of department wise profit is very important. This will help the management to find which department is giving more business. Also need to track department wise expenses, and which department is more profitable. Purchases of inventory (department wise) Inventory handling is another requirement in club. Each department will have different requirement of items. Preparation of purchase order or indent, multiple supplier management, preparation of GRN and purchase Invoice are very important. Department wise members usage report In case the users have not availed any facilities/services from the club during the month, then a minimum charge is collected as non usage charges. Since this gives an additional revenue to the club, this is one of the major requirement. © Tally Solutions Pvt. Ltd. All Rights Reserved 12

Tally. ERP 9 Fitment- Department Management Sl No Requirement 1 KOT entry Yes 2 Billing Yes 3 Multiple payment modes 4 Member usage posting Yes 5 Bill status(paid/non paid) Yes 6 Cash sales Yes 7 Credit sales Yes 8 Coupon sales Yes 9 Waiter wise KOT details Yes 10 Cancelled KOT list Yes 11 Cancelled bill list Yes 12 Daily collection report (Cash/Cards/Coupon) Yes 13 Counter wise sales report Yes 14 Booking bills and expenses Yes 15 Transaction summery Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Tally. ERP 9 Customisable/ Integration Yes Contd. . 13

Tally. ERP 9 Fitment- Department Management Sl No Requirement 16 Member wise bill(Usage wise) Yes 17 Member final bill Yes 18 Member wise visitor details Yes 19 Cash receipts Yes 20 Multiple payments/receipt mode Yes 21 Adding to member outstanding list Yes 22 Department wise visitors details Yes 23 Department sales details Yes 24 Department wise billing details Yes 25 Department wise collection report Yes 26 Department wise multiple payment summery Yes 27 Consolidated department report Yes 28 Booking expenses for the services consumed Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Tally. ERP 9 Customisable/ Integration 14

Club Management – Guest Room Management DE P M ART an ag ME em NT en t P HI S t ER en B m E ge EM ana M M CLUB MANAGEMENT An Overview AC Ma COU nag NT em S ent © Tally Solutions Pvt. Ltd. All Rights Reserved M OO t R T en ES gem U G ana M 15

Business Process Flow - Guest Room Management © Tally Solutions Pvt. Ltd. All Rights

Primary Requirement- Guest Room Management Category/ Module Major Requirement Explanation Guest Room Management Room availability checking Checking the availability of rooms and informing the member while booking is one of the major requirement in guest room management. Room reservation and cancellation According to the availability of rooms, the front office/customer support executive will book the room and inform the member. In case of any cancellation, the same will have to recorded in the register and collect the necessary charges as applicable. Room change/ upgrade If the member want to change the room or they require an additional bed, handling of such requirements should be possible. © Tally Solutions Pvt. Ltd. All Rights Reserved 17

Tally. ERP 9 Fitment- Guest Room Management Sl No Requirement 1 Room booking Yes 2 Room releasing Yes 3 Room cancellation Yes 4 Room check-In Yes 5 Room transfer Yes 6 Daily room wise bill updating Yes 7 Extra bed charges Yes 8 Room service booking Yes 9 Room check-out Yes 10 Receipt of cash/debit card/credit card 11 Transfer of bill amount to members account Yes 12 Room availability status Yes 13 Room reservation status Yes 14 Day wise room transfer details Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Tally. ERP 9 Customisable/ Integration Yes Contd. . 18

Tally. ERP 9 Fitment- Guest Room Management Sl No Requirement Tally. ERP 9 15 Sales register(Cash/Card) Yes 16 Unbilled room rent/services Yes 17 Daily room collection Yes 18 Invoice generation for guest Yes 19 Cash paid receipt Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Customisable/ Integration Contd. . 19

Club Management – Accounts Management DE P M ART an ag ME em NT en t P HI S t ER en B m E ge EM ana M M CLUB MANAGEMENT An Overview AC Ma COU nag NT em S ent © Tally Solutions Pvt. Ltd. All Rights Reserved M OO t R T en ES gem U G ana M 20

Tally. ERP 9 Fitment- Accounts Management Sl No Requirement 1 Material inward and purchase Invoice Yes 2 Stock transfer from stores to departments (to Kitchen, BAR etc. ) Yes 3 Stock return from departments to stores Yes 4 Stock adjustment (Handling damage, pilferage, theft etc. ) Yes 5 Billing Yes 6 Receipt ( cash/card) Yes 7 Daily cash sales Yes 8 Daily cash/card sales Yes 9 Daily credit sales to member Yes 10 Cash book Yes 11 Bank book Yes 12 Payments Yes 13 Receipts Yes 14 Purchase register Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Tally. ERP 9 Customisable/ Integration Contd. . 21

Tally. ERP 9 Fitment- Accounts Management Sl No Requirement Tally. ERP 9 15 Expenses register Yes 16 Supplier/Customer account Yes 17 General ledger report Yes 18 Balance sheet Yes 19 Trial balance Yes 20 Income and expenditure Yes 21 Outstanding payables Yes 22 Outstanding receivables Yes 23 Total receivable from all members Yes 24 Attendance register 25 Pay slip Yes 26 Pay sheet Yes 27 Pay register Yes 28 Reminder letters Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Customisable/ Integration Yes Contd. . 22

Tally. ERP 9 Fitment- Accounts Management Sl No Requirement Tally. ERP 9 30 Confirmation of accounts Yes 31 Security control Yes 32 TDS deductions Yes 33 Interest calculation Yes 34 KOT entry Yes 35 Unbilled KOT Yes 36 Cancelled KOT Yes 37 Cancelled bill list Yes 38 Stock returns Yes © Tally Solutions Pvt. Ltd. All Rights Reserved Customisable/ Integration 23