Tally ERP 9 for Asset Life Cycle Tally

Tally. ERP 9 for Asset Life Cycle © Tally Solutions Pvt. Ltd. All Rights Reserved

Agenda • Asset Life Cycle – An Overview • Structure of Asset Life Cycle • Tally. ERP 9 for Asset Life Cycle • Process Flow • Primary Requirement • Tally. ERP 9 – Fitment © Tally Solutions Pvt. Ltd. All Rights Reserved 2

Structure of Asset Life Cycle © Tally Solutions Pvt. Ltd. All Rights Reserved 3

Asset Life Cycle – An Overview © Tally Solutions Pvt. Ltd. All Rights Reserved 4

Asset Master Asset Life Cycle Management MIS Reports Key Events Transaction Security Control © Tally Solutions Pvt. Ltd. All Rights Reserved 5

Process Flow – Asset Master © Tally Solutions Pvt. Ltd. All Rights Reserved 6

Primary Requirement – Asset Master Category / Module Asset Master Major Requirement Explanation Asset groups can be defined to segregate assets under one category. Based on asset group various reports can be generated Asset type Tangible and intangible items can be created as masters grouped under certain asset master. Business unit are the department where the particular assets will be sent after purchase Service types like AMC, monthly check, etc can be defined through this master. Vendor details can be tagged through whom services can be done with their standard rates. © Tally Solutions Pvt. Ltd. All Rights Reserved 7

Tally. ERP 9 Fitment – Depreciation Method SL No. Requirement Part of Tally. ERP 9 Part of Solution 1 Asset group creation Yes 2 Asset group alteration Yes 3 Asset type creation Yes 4 Asset type alteration Yes 5 Business unit creation Yes 6 Business unit alteration Yes 7 Service type creation Yes 8 Service type alteration Yes © Tally Solutions Pvt. Ltd. All Rights Reserved 8

Transaction Asset Master Asset Life Cycle Management MIS Reports Key Events Transaction Security Control © Tally Solutions Pvt. Ltd. All Rights Reserved 9

Transaction © Tally Solutions Pvt. Ltd. All Rights Reserved 10

Transaction Category / Module Transaction Major Requirement Explanation Acquire Assets are received tagged and stored in a location. Warranty and insurance details are also captured for future reference Deploy Assets issued to business unit and users who owns it with date will be captured. Similarly details of asset returned will be captured. Maintain Asset upgrade details like spares parts added or removed , added date and supplier details are recorded. Service and support required for the asset are also captured with details of type of service, supplier details, service charged and remarks Retire Asset when sold or disposed, the date of disposal, disposal value and reason are captured Audit Asset audit details with audit date and remarks are recorded © Tally Solutions Pvt. Ltd. All Rights Reserved 11

Tally. ERP 9 Fitment – Transaction SL No. Requirement Part of Solution 1 Asset received Yes 2 Asset tagging Yes 3 PO details Yes 4 Location Yes 5 Warranty start and end date Yes 6 Vendor details Yes 7 Insurance type and number Yes 8 Insurance provider details Yes 9 Deployment details Yes 10 Location where asset is present Yes 11 Asset user name and business unit name Yes 12 Return of asset details Yes © Tally Solutions Pvt. Ltd. All Rights Reserved 12

Tally. ERP 9 Fitment – Asset classification SL No. Requirement Part of Solution 13 Return date Yes 14 Asset upgrade details Yes 15 Spare added Yes 16 Spare removed Yes 17 Date of upgrade Yes 18 Service details Yes 19 Service provider name Yes 20 Service type Yes 21 Service value Yes 22 Asset sold/Disposed details Yes 23 Date of disposal Yes 24 Disposal value Yes © Tally Solutions Pvt. Ltd. All Rights Reserved 13

Tally. ERP 9 Fitment – Asset classification SL No. Requirement Part of Solution 25 Audit of asset Yes 26 Date of audit Yes 27 Remarks during audit Yes © Tally Solutions Pvt. Ltd. All Rights Reserved 14

Security Control Asset Master Asset Life Cycle Management MIS Reports Key Events Transaction Security Control © Tally Solutions Pvt. Ltd. All Rights Reserved 15

Process Flow – Security Control © Tally Solutions Pvt. Ltd. All Rights Reserved 16

Primary Requirement – Security Control Category / Module Capital Purchase Management Major Requirement Explanation Company level security Administrator can define multiple security control at the company level. These security controls can have different configurations and can be assigned to the users. User level security User can be controlled from creating/altering the transactions. User can be restricted from viewing the reports too through the security management © Tally Solutions Pvt. Ltd. All Rights Reserved 17

Tally. ERP 9 Fitment – Security Control SL No. Requirement Part of Tally. ERP 9 1 Types of security Yes 2 Allow facilities to create/alter transactions Yes 3 Disallow facilities to create/alter transactions Yes 4 Allow/Disallow to view FAM reports Yes 5 User level security creation Yes 6 Security level creation Yes 7 User name and password creation Yes 8 Linking security level to users Yes © Tally Solutions Pvt. Ltd. All Rights Reserved 18

Key Events Asset Master Asset Life Cycle Management MIS Reports Key Events Transaction Security Control © Tally Solutions Pvt. Ltd. All Rights Reserved 19

Process Flow – Key Events © Tally Solutions Pvt. Ltd. All Rights Reserved 20

Primary Requirement – Key Events Category / Module Key Events Major Requirement Explanation Events Trigger Facility provided in the product to notify to the user about certain action that need to be taken with regard to the items. E. g, audit need to be done on a particular date, servicing of certain assets need to be done. Replacement of spare parts etc. Popup messages Product have the capacity to provide an alert message about the next insurance that need to be paid, warranty expiry date, etc, © Tally Solutions Pvt. Ltd. All Rights Reserved 21

Tally. ERP 9 Fitment – Key Events SL No. Requirement Part of Solution 1 Event Trigger Yes 2 Popup messages Yes © Tally Solutions Pvt. Ltd. All Rights Reserved 22

MIS Reports Asset Master Asset Life Cycle Management MIS Reports Key Events Transaction Security Control © Tally Solutions Pvt. Ltd. All Rights Reserved 23

Primary Requirement – MIS Reports Category / Module MIS Reports Major Requirement Explanation Asset type report Report provides information about all the assets types. This report carries further information like purchase order, asset ID, serial number and remarks Asset tagging report Report provides detail of a particular asset type. This report contains information detail like purchase order of the asset, location the asset lies currently, etc. Warranty configuration report Report provide the information about the asset warranty period. Other information like vendor from whom the asset was purchased and their contact details are also available in this report Insurance report This report is useful to get the information about the type of insurance allocated for the assets. Report provide information about the insurance provider, insurance number and validity period Issue and return report This report provide information about the issue and return date of an asset with remarks. Report tells about the asset user and in which location it is currently present. Upgrade report This report provide complete history about the up gradation done for an asset. Spare parts addedremoved, vendor details, date on which the action was taken with remarks are displayed © Tally Solutions Pvt. Ltd. All Rights Reserved 24

Primary Requirement – MIS Reports Category / Module MIS Reports Major Requirement Explanation Service report This report provide information about the servicing done to an asset. Date of service, service type, vendor details, servicing charges and action taken details are displayed Retire report Report provides information about the retirement of an asset. Disposal or sale done to, disposal date, disposal value with remarks are key parameters displayed in it Audit report Report provide audit detail of an asset. When the audit was done and conclusion of it. © Tally Solutions Pvt. Ltd. All Rights Reserved 25

Tally. ERP 9 Fitment – MIS Reports SL No. Requirement Part of Solution 1 Asset report Yes 2 Asset tagging report Yes 3 Warranty configuration report Yes 4 Insurance report Yes 5 Issue/Return report Yes 6 Upgrade report Yes 7 Service report Yes 8 Retire Yes 9 Audit Yes © Tally Solutions Pvt. Ltd. All Rights Reserved 26

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