T N E D U N T S

T N E D U N T S O I T A Z I N A N G O I R T O A R T IS G E R 7 1 0 2 Congratulations And Introductions!

Campus Activities & Involvement Center {CAIC) CAIC is more than an office… It’s a gateway to… T N E AINM T R E T EN LEA ACTIVE INVO EXPLORATIO PARTIC DE RS H IP LVEM N OF INTERE IPATION PERSO ENT STS H T W O R NAL G Flicker Film Society presents Getting Involved at UNCW

Campus Activities & Involvement Center {CAIC) UNCW Guide Campus Activities & Involvement https: //twitter. com/uncw. CAIC/ www. facebook. com/uncw. caic

Objectives of Training v Inform you on policies & procedures v Understand the Sea. Org Program v Notify you of free resources available v Learn how to register your organization v Use this presentation at your next officer meeting to teach other officers or your members about the resources and privileges you get for being a Registered Student Organization at UNCW

Benefits of being a Registered Student Organization Registered student organizations have privileges reserved for active student organizations, including, but not limited to: v. Reserving space on campus (questions for space and programs) v. Requesting funds from SGA v. Accessing funds from an on-campus account v. Holding fundraisers on campus v. Using the university’s name or logo v. Accessing technology resources (i. e. website, email, timmy folder, etc. )

What is Sea. Org? v Social Network for your Organization for UNCW Students v Allows students who are not members to learn about and contact you v Allows CAIC to contact the correct student leaders v Allows officers to see updated information about the FREE resources you have yet to use v Tracks Budget Points for Operational Budget purposes v …. . and so much more! v*

Keep your officer, meeting information and advisor contact up to date! Go to uncw. edu/studentorgs *save this as a favorite on your toolbar

Log-In

How to Register 1. Click on Sea. Org Sign-in 2. Put in your username and password (that you would use to log into your UNCW email) 3. Put in your Org ID/ Orgpass (located on the front of your folder)

How to update your club information 1 2

How to update meeting information Open vs. Closed Meetings

Reservation Delegate Selection – Things to Think About… – Who reserves space for meetings times? – Which members are in charge of event planning? – Which members are in charge of fundraising events on campus? – Whoever puts the reservation into the system is the person who is expected to be able to answer questions about the event. FYI: These members will need to complete a training before reserving space!

Officer Information – You must have five officers listed under the officer tab – If you only have four officers (President, Vice President, Secretary, Treasurer) add any other person as an “other officer” – If you have more than five officers, you can add more than five – ADD AND THEN DELETE PEOPLE! If you delete so you have less ADD AND THEN DELETE PEOPLE! than 5 people, it will lock you out. Stop by the Involvement Center for help later

How to update officer information 1 Seahawk, Sammy sts 1963 2 sts 1963 Sammy Seahawk 910 -962 -3000 3 4 ADD AND THEN DELETE PEOPLE! If you delete so you have less than 5 people, it will lock you out. Stop by the Involvement Center for help later -

Organization Updates – Constitution Updates – Organization – Images

Constitution Application You just spent all this time working on your constitution? What do you do now? How do you make sure everyone else knows it as well as you! ? What parts of your document pertain to which groups in your organization… Why? v make your life easier! v ensure you and your officers know your job v know the rules of your organization in case there are problems v Understand active member expectations and benefits v how to problem-solve when those uncomfortable situations occur v estimated time < 20 minutes v estimated time savings = hours

This is how you check if you are up to date. (don’t e-mail us) Once you log in, th e menu is located o n the left hand sid of the scr e een

How do you see what is visible to all students? • Go To: http: //www. uncw. edu/studentorgs/ • Click On: “Directory of Registered Student Organizations” on the left hand side • Find your organization • Click on your organization name

Resources in the Involvement Center Per Semester! Once you log in, th e menu is located o n the left hand sid of the scr e een

OR You will see this info. If you have completed budget points. Once you log in, th e menu is located o n the left hand sid of the scr e een

Leadership…. “The study of leadership is the study of guiding others through adversity, uncertainty, hardship, disruption, transformation, transition, recovery, new beginnings, and other significant challenges. It’s the study of people who triumph against overwhelming odds, who take initiative when there is apathy, who confront the established organization with opportunity, who mobilize people and groups in the face of strong resistance. ” – The Student Leadership Challenge (p. 117)

Resources in the Involvement Center available for student organizations Helium Balloons: 50 total (you provide the balloons and ribbon) Color Poster Maker s i d e st i l y , t i n t o n i t a za i Qu n a rg r! O e t r s e e P m e S Per 5 posters (24 x 36’) *5 laminations Buttons: 50 total (provided in increments of 10 buttons per bag) Button Maker Template Here: Section 3

Resources in the Involvement Center available for student organizations Projectors, Laptops, Computer Speakers, Mac Cord Quantity liste d is Per Event or Unlimited! 60 Black and White or 35 Colored Flyers – PER EVENT Speakers for events Tents Buckets and sponges for car washes; you provide the soap Photoshop, Illustrator and Contribute programs on office computers for your use and much more. . .

Resources in the Catering available for student organizations RHA has been working with Aramark to develop a student organization price guide for select Aramark items to allow them to be more affordable for student organizations. This should be completed and available for use soon. More information coming soon, but all student organizations can use this guide. It features items that are useful and popular for programs, such as chicken tenders, veggie trays, cake pops, etc.

Meet the CAIC Assistants! Lauren Arsena Calendar Assistant Kaitlyn Wease Posting Assistant Student Organizations can post on bulletin boards themselves. Just keep it to designated areas. Bulletin Boards only, don’t post in the bathrooms, on tables, on doors, etc.

Advertising on Campus

Advertising on Campus – Things to put on the app: open meetings, applications for your organization, open events, worship services, sporting events, tryouts, open practices. . . – Put in your events anytime at: – https: //selectsurvey. uncw. edu/Select. Survey. NET/Take. Survey. aspx? Page. Nu mber=1&Survey. ID=n 2 KH 5 l 512&Preview=true

Advertising on Campus • CAIC Calendar: • Calendar that is up in the restrooms and posted around campus twice a month click here • Feeds into Hawk E-News hawkenews@uncw. edu that gets sent to every student’s e-mail every week from the Career Center • Must log-in first • Chalking is a great way to advertise, • Free with your student ID • Must keep the ID with our office while you are chalking • The buckets have where you can and cannot chalk – • under overhangs, on bricks, in the Amphitheatre, atrium area of the Rec Center, and more

Advertising on Campus Continued… – Banners, Posters, Flyers, etc. • Organization name must be on ALL marketing materials; contact # and/or email address should also be provided • Banner spaces are reserved through CAIC; cannot be reserved in advance; space can be reserved for up to 2 weeks at a time • Designated Banner Posting Area: Bookstore loading dock – Spirit Rock and Boulder! • 24 hour courtesy • Please tag the date of the day painted • We are not the rock the police

Advertising on Campus Continued… § CHWK – Any UNCW student, faculty or staff member can submit content to CHWK TV § Teal Terminal - The television outside the Fisher University Union, outside Hawk’s § Housing and Residence Life buildings - Must distribute through HRL administrative office they will approve and post for you (80 copies maximum)

Flyers: Need them printed? – 35 color copies OR 60 black and white copies PER EVENT – Email activities@uncw. edu with your finished flyer (8 ½ x 11) with the following information – Name – Student Organization Name – How many flyers you would like printed DO YOU NEED 4 TO A PAGE? -Be sure to send 4 pages of that one image

Button Examples Button Template Extra Help with button ideas

Poster Examples 24” x 36”

! P L E t a H o d I o d I t ? a h s W eting o t t e n m a w t o ’ t n t do t jus e e … m t e e m

What to do at meetings? Campus Resources: • • Career Center Health Promotions Office of the Dean of Students UNCW Counseling Center CARE International Programs Office of Student Leadership and Engagement

Campus Resources: Career Center The Career Center is happy to assist with your organizations professional development needs. All requests must be submitted two weeks before the preferred presentation date. Possible Topics Include: § Major or Career Exploration § Job or Internship Search Resources § Planning for Grad School § Resume and/or Cover Letter Preparation § Interview Preparation To request a presentation use the Online Presentation Request Form

Campus Resources: Career Center As student organization leaders you are also gaining many skills that can be shown off to future employers and/or graduate schools. You and your members can always get one-on-one help in the Career Center. Individual Appointments: § Call (910 -962 -3174) or stop by the office Career Express Lane: § Mon – Fri: 2: 00 pm-4: 00 pm § Wed & Thurs: 9: 00 am-11: 00 am

Campus Resources: Healthy Living UNCW Health Promotions UNCW Counseling Center – Condom Bingo – Adjustments to College – Sex on the Big Screen – Anxiety – Nutrition Jeopardy – Conflict Management – Eat This, Not That – Depression – Healthy is the New Skinny – Diversity – Pit Crew Nutrition – Organizational Skills – Stressbusters – Time Management/Procrastination – Stress & Anxiety Requests a program for your organization’s meeting here. – Communication Skills – Requests a program for your organization’s meeting here.

Campus Resources: Healthy Living UNCW CARE Workshops – Got Consent? CARE My Stand Mentor Training - Get trained on safe and effective bystander intervention techniques to respond to crises and prevent violence. - Help create a safe campus and “be the change you want to see in the world. ” – Family Feud – ICARE: How to Help a Friend – Stalking and Internet Safety – Bystander Response Ability – Looking for Happily Ever After – Mixed Messages: Alcohol, Sex & Consent – Expect Respect: Relationship Check – UNCW Walking the Walk – [Insert Your Idea Here] – Requests a program for your organization’s meeting here. For more information please contact Jen Adler at adlerj@uncw. edu or call her at 910 -962 -7374

Campus Resources: Ethics In Our Ever Changing World Ethics: The societal principles of right and wrong that govern one’s actions and their consequences The student affairs ethics committee has several interactive presentations it can provide to student organizations to help enhance positive dialogue. Please contact Dr. Chip Phillips at phillipsf@uncw. edu or 910 -962 -3119 for more information.

Campus Resources: Community Standards What does your organization stand for? How is it perceived by members of the campus community? What values are important to your membership? Have a member of the Office of the Dean of Students come in and facilitate community standards with your organization. Please contact Dr. Chip Phillips at phillipsf@uncw. edu or 910 -962 -3119 for more information.

Education Abroad with the Office of International Programs v. Experience new cultures v. Expand your worldview v. Make lifelong friends v. Boost your resume v. Travel with your peers! Over 800 programs in more than 50 countries Programs offered during Summer, Spring/Fall Break, Semester, Year Use Financial Aid, Grants, and Scholarships Earn credit for courses taken abroad Start your adventure by submitting an outreach request

Campus Resources: Office of Student Leadership and Engagement LEAD SERVE CELEBRATE

The Office of Student Leadership and Engagement Dr. Jaime Russell Director of the Office for Student Leadership and Engagement Erin Williamson Assistant Director, Leadership and Service Brianna Nichols GA for Leadership and Service Hilary Loso Assistant Director, Fraternity and Sorority Life Stephanie Peguillan GA for Leadership and Service Racheal Walton Office Manager Ebony Wofford GA for Fraternity and Sorority Life

How your members can Develop Leadership skills: • Invite us to facilitate a leadership workshop or Strengths. Finder® session (cost for codes about $10) • Attend the Seahawk Leadership Conference – October 2017 • Complete the Leadership Development Program

How your members can Engage in the Community: • Volunteer at our weekly service sites like the Brigade Boys and Girls Club, Habitat Restore, and Miracle League • Help out at one of our annual events, like the Halloween Carnival, Young at Heart, and Stop Hunger Now on April 8. • Sponsor an American Red Cross Blood Drive

How your org can Celebrate all the great work you do: • Attend the 3 rd Annual Dub Awards and work the TEAL carpet! • You are invited - 10 people per organization • April 6, 2017: Burney Center • Doors open at 5: 30 p. m. • Event starts at 6: 30 p. m.

Graduating in May or December of 2017? Make a difference for the Seahawks following in your footsteps by participating in this year’s Senior Class Giving Campaign. Make a gift of $20. 17 or more to any area of campus that you love most and you’ll receive several benefits – including a VIP parking pass to commencement! Gifts from seniors help provide scholarships, research opportunities, handson learning experiences and classroom technology. Participate today! uncw. edu/seniors

Meet the CAIC Staff in the Involvement Center! Jon Kapell & Nicole Fedders Director & Assistant Director For CAIC

Meet the Graduate Assistants! Shelby Clarke UNCWeekends Chantea Swinson Multicultural Student Organization Graduate Assistant

Meet the involvement specialists! Lauren Nalevaiko Manager Taylor Lee Lizzie Lovett Zach Farrell Nathan Liu Hadley Rollins Noah Campagna Nicholas Pianovich

What are Involvement Specialists? …and what do they do? ? v Inform students about the process for starting new student organizations v Help navigate Sea. Org v Assist with general Involvement Center needs (i. e. copying, printing, use of scanner, student organization forms, etc) v Advise on marketing materials v Support SGA Services (Legal Services) v Setting up appointments with Nicole v Answering student organization questions – just e-mail activities@uncw. edu • Peer educators trained to assist students develop leadership skills and learn to effectively run their student organizations. How do you get in touch with an Involvement Specialist? ? M-W 9 am-8 pm, Thurs & Fri 9 am-5 pm 910 -962 -3553 activities@uncw. edu

Freedom of Expression Speakers/Events sponsored by RSOs 1. RSOs are welcome to sponsor speakers on campus. 2. Reserve the Amphitheatre space as you would any other event. 3. Meet with the Assistant Director for Campus Activities within a week of receiving funding. • Learn about the solicitation policy. • Understand academic mission of the university. • Obtain placard/lanyard to wear during event. 4. Day of event: • Student organization representatives must be present at all times (lanyard/placard worn by primary representative) • Have a copy of the reservation confirmation with you.

You’ve Got Mail! Mailbox Uses – Off Campus Bank statements should be mailed to this address for easy transition (even with online access) Campus Activities Office c/o Organization Name Here CB: 5922 601 South College Road Wilmington, NC 28403 -5922 – Advertising or Inviting other organization leaders to your events, fundraisers, programs …. – Departments use this to inform organizations about their events and resources. – You get to stop in and see us!

Tax ID Why? – Allows your organization to get paid from off-campus fundraisers: Mc. Allister’s Deli Fundraiser – Come into our office and we’ll help you out! – Keep one on file with us!

Student Organization Forms and Resource Page • • • Section 1: Policies, Classifications, Rules Section 2: Registration Info. Section 3: Resources Section 4: Financial Management Section 5: Event Planning Section 6: Advisors Info. Section 7: Fraternity & Sorority Life Section 8: Sport Club Council Section 9: Various Forms

Meet the Campus Life Staff Larry Wray Stefanie Norris Andrea Ingle Executive Director of Campus Life Arts and Programs ACE Program Coordinator

Permits • Dig Permit • Physical Plant, 910 -962 -3100 (permit here) • Public Performance Rights • Film & Gaming Licensing • Lumina Theater, www. uncw. edu/lumina (see Reservations and Programming)

ACE Co-Sponsorships • If you have an event for which you think ACE would be a good co-sponsor, request a co-sponsorship • They can help with additional funding not covered by SGA, some food options, help from the planning experts • Have questions? Need more info? Click Here • Co-Sponsorship form Here!

Meet the Campus Life Staff Continued… Cathy Murphy Business Operations Coordinator Questions about on campus accounts Alan Hinton Assistant Director of Facilities

Fundraising and Taxes Student Organizations that operate under the University Tax Identification Number must follow the same tax laws as the University. • Sales tax dollars will be submitted to the University Tax Accountant who will remit the sales tax to the NC Department of Revenue. • TOTAL AMOUNT OF DEPOSIT x 0. 07 = TOTAL SALES TAX $________ x 0. 07 = $____

Printing Logos? • First, Send Cathy Murphy murphyc@uncw. edu the graphic of the t-shirt design or logo design • Second, Cathy will forward the design to Jon Kapell for final approval • Learn more about the logos you can use here • For the list of approved companies click here

Move-In 2017 3 -5 members per organization • August 12, 2017 • Saturday 7 a – 1 • Free t-shirt, lunch and breakfast • Be together as a group • Help our newest Seahawks! Register to Volunteer Here!

What does SGA do? – Allocates over $75, 000 to registered student organizations – Provides free legal service consultations to students (Wednesdays from 1: 005: 00) call 910. 962. 3553 for a confidential appointment – Advocates for students to upper level administration – Bike pumps and umbrella’s at the Information Desk for check out – Provides scholarships to student organization leaders (that’s you!) – And…. Much more

SGA Scholarship Student Government Association Scholarship Criteria – Have completed one full semester at UNCW (If Spring 17 is your 1 st semester, you are not eligible 0 – Be a full time, undergraduate or graduate student at UNCW – Be a member of at least one registered UNCW student organization – Be an active member in his/her organization – Be returning as a student in Fall of 17 – Have a 3. 0 Cumulative GPA. – Be in good judicial standing with UNCW. – Submit the Application Form and Recommendation Form along with the answers to the questions noted on each form. – Application go out in the Spring with the Dub Awards. first-place award consists of one $500 scholarship and a $500 textbook scholarship from the UNCW Bookstore and the second place winner will receive a $250 textbook scholarship through the UNCW Bookstore!

SGA Funding Opportunities • Types of Funding For a complete list of SGA Financial Statutes click here

SGA officers are here to help ØNEW, SGA Treasurer. ØOffice Hours: Ø Coming Soon Ø Or by appointment Ø Details of funding can be found here the following slides are an overview. The most up to date thorough information should be found on the SGA funding page.

Program Funding • Program Funding forms: Tuesdays by 4: 59 p. m. to Involvement Specialist • You can apply for Program Funding now for programs and events on campus 5 weeks prior for non-contract events 9 weeks ahead for contract events. • $3, 000 cap per event, no cap on the number of events • $4, 500 cap per event if you co-sponsor with one or more registered student organization • Forms are here • READ THE POLICIES AND DIRECTIONS ON THE FIRST PAGE!!!

Travel Funding • Travel Funding: Tuesdays by 4: 59 p. m. to Involvement Specialist • You can apply for Travel Funding now for travel departing in at least 5 weeks • 2 trips per year (July 1 – June 30) $250 person with a cap of $1, 000 per group • Forms are here • READ THE POLICIES AND DIRECTIONS ON THE FIRST PAGE!!!

SGA Funding Opportunities: Operational Budgets • Items for your organization to use throughout the year to accomplish your mission - • Each organization needs to attend two leadership workshops and one Treasury Workshop – for a total of 3 workshops • Cap is $500 for supplies and $100 for promotional ($600 total) • Groups can only apply once a year, but Operational Budgets will now open each semester • Examples: • Irish Dance group, Slainte, requested capes for their outfits • College Democrats/Republicans: clipboards for registering people to voting • Paranormal Club: batteries for their ghost detectors (cameras)

SGA Funding Opportunities: Capital Expenditure (Cap. Ex) • Opens twice a year, at the end of the fall semester and the beginning of the spring semester • Large capital purchases in excess of $500 that fits with the mission of your organization • Flicker Film Society requested lenses for cameras • Sailing Club requested a trailer to transport sailboats • One item or one line item over $500 • Must demonstrate organization relevance and overall benefit to the university as a whole. • This funding is a supplement for your organization’s items • Cap. Ex forms here

SGA Funding Opportunities: Just some hints! • If you want to request funding, do not wait until the last minute! • READ THE POLICIES AND DIRECTIONS ON THE FIRST PAGE!!!

Important Dates • Capital Expenditure and Operational: February 28, before 5: 00 pm to an Involvement Specialist • Travel Funding & Program Funding for FALL 17: March 21, before 5: 00 pm to an Involvement Specialist • Early Hawk Funding: (Travel and Programming for August, September and October of 2017) March 21, before 5: 00 pm to an Involvement Specialist

Meet the Campus Life Staff Continued… Amélie Brogden Director of Conferences, Events, and Reservations Amanda Johnson Assistant Director of Reservations, Scheduling & Event Planning Justin Edwards Reservations Coordinator CLReservations@uncw. edu Event Planning Guide Event Planning Checklist

The Basics!!! 1. Reserve the space on CRS • inside, outside, in a room, on a sidewalk, on a field, for a fundraiser, in a box, with a fox, on a train, in a house, with a mouse, in a car… 2. PUT IN ALL THE DETAILS IN THE RESERVATION, IF YOU GET MORE DETAILS COMMUNICATE THAT WITH THE RESERVATION OFFICE! Food: All food that is on campus MUST go through Aramark/Campus Dining : catering@uncw. edu Fundraisers, Risk Management info.

Case Study To Whom it May Concern, My name is Sammy the Seahawk. I am the president of a campus ministry organization on campus. Our organization was brainstorming ideas of what we could do next semester to get more of our students involved on campus and to encourage school spirit. We were wanting to know if we could obtain a special grilling permit so that we could have food at our tailgates. We would like to try to have tailgates at the home basketball games this semester, starting on January 12. Would it be possible for us to get a special grilling permit that would allow us to cook food at the tailgates? Thank you in advance for your help and consideration, Sincerely, Student Leader

Case Study Time Stamp: Saturday at 10: 57 am Ms. Fedders, We need to reserve space in front of Leutze hall on Monday from 10 -1: 30. We will have our own table and chairs and need nothing from the University. We will be having a fundraiser where people can pie their favorite, or most hated, candidate in the face. I tried to go through the CRS, but we won’t need a table, so I figured this would be the best way to just get the space. Let me know if there’s anything else I need to do. Thanks, Sammy the Seahawk President, Political Science / Criminal Justice Major

Campus Life Reservations Submission of Space Reservation Requests : • All UNCW registered student organization space requests should be submitted by the reservation delegate through the Campus Reservation System (CRS). • Each registered student organization is allowed two reservation delegates, who will be responsible for all reservation requests and event communications. In order to request space, your delegate status must be reflected on Sea. Org.

Reservation Delegate Selection – Things to Think About… – Who reserves space for meetings times? – Which members are in charge of event planning? – Which members are in charge of fundraising events on campus? – Whoever puts the reservation into the system is the person who is expected to be able to answer questions about the event. FYI: These members will need to complete a training before reserving space!

Reservation Delegate Selection – Reservations for Fall 2017 are open now. E-mails will be sent to reservation delegates when space is available for Summer and Fall. This is their responsibility to read emails.

Campus Life Reservations: To do list Submission of Space Reservation Requests : Sea. Org and CRS do not talk to each other! If you make changes to your Reservation Delegates, you will not have immediate access to reserve space. After your update Sea. Org: • Complete online CRS training through Sea. Port • E-mail CLReservations@uncw. edu to request a CRS user account and include • name of the student organization • delegate name(s) • phone number(s) • E-mail (s) If all delegates are new or changed, please request that the existing reservations for your student organization be adjusted to reflect a new delegate as the event contact.

Responsible Use of Facilities Expectations: • Leave meeting space in the same condition found, including moving furniture back into its original place • Only use sections of the facility that have been reserved by the organization • Immediately report any incident(s) or damage(s) to the appropriate reservations office, whether caused by the organization or not • Remove any additional trash from the facility (especially large items such as pizza boxes) • A UNCW student member from the sponsoring student organization must be present at all times during the time of the event • Student organizations are required to inform the appropriate reservations office should an event, meeting, etc. be canceled at least 2 business days before the event date. • Student Organization can reserve laptops and projectors from CAIC, using technology in academic space is prohibited. It is free in Campus Life space*.

Consequences and Repercussions • Do not ask forgiveness after, you have the rules and are expected to follow all rules and policies of the University, local, state and federal laws. • First Violation: Formal VIOLATION e-mail from myself Second Violation: 6 months without the ability to reserve space anywhere on campus Third Violation: Don’t get this far! • •

Responsible Use of Facilities Student organizations that fail to uphold the University’s facility policies may be subject to penalty which include, but not limited to: • Loss of reservation privileges • Charges for damages • Charges for clean-up

CL Policies & Procedures at a Glance Recurring Reservations: Campus Life space is available for the entire University community to share. To provide availability for other campus constituents and programs, please note: – Reservation requests should be limited to three days per week and may not exceed four hours per booking. – No more than a total of 12 hours may be reserved per week by any one organization or program. Solicitation Tables: Campus Life solicitation tables are located in the Fisher Student Center lobby, Fisher University Union lobby, the Courtyard and at the Randall Library entrance. – Only one solicitation table per program/group may be reserved per day. – Tables should be reserved no more than three consecutive dates in a week. – Solicitation tables must be staffed at all times. Literature left on the table without staffing present will be removed.

Campus Life Smart Room Technology – Student Organizations can now utilize smart room technology in FSC and FUU Meeting Rooms (excluding Cape Fear Room) – *Not Burney Center or Warwick Center* – Reservation Delegates can request Video/Data Projector through Campus Reservation System – Don’t fret about the price! – Access codes will be emailed to Reservation Delegates weekly – Individual students and student organizations can check-in with the Information Center to get access codes day-of – VGA and HDMI cables for check out – Instructions on operating the smart room tech can be found at http: //uncw. edu/campuslife/tech. html

Philanthropy Events on Campus – How many of you know your organization will be planning a philanthropy event next semester? – How many of you have been charged to have fundraiser on campus in the last year? – How many of you would like to avoid this fee? – Facility Fee Waiver Request form

Resources – Facility Fee Waiver Request form – Fundraisers – University Facility Use Policy – Student Code of Conduct – Dance Policy (Item VII-3) ¯ Pricing structures (Group 1 v. Group 2) – Road Races – Student Organization Event Planning Guide – Request Timelines

Accounts and Billing – To confirm a reservation, a signed facility use agreement must be returned to our office and should always include your organization’s account code or fund number. – Those organizations without an on-campus account will need to fill out and submit this form to the Controller’s Office in order to receive an 850 number used for billing external accounts. If you have questions, contact the Campus Life Reservation & Event Services Office by visiting us in the Fisher University Union, Suite 2041; by phone at 910 -962 -4150; or by email at CLReservations@uncw. edu.

Academic and Other Facilities • Classrooms Request online: http: //events. uncw. edu/virtualemscampus/ • Tina Strickland (stricklandt@uncw. edu) 1. Academic facilities are available from 7 am – 10 pm (everyday of the week) 2. Closed on state holidays 3. If classroom set-ups are re-configured to accommodate a meeting, the room must be reset to its original configuration 4. No access to AV equipment

Virtual EMS Web App

Campus Life Reservations: Things to Remember v Reservation delegates should request space from https: //events. uncw. edu/Ems. Web. App/ and allow 2 business days for requests to be processed. v By submitting a request online the space will be tentatively held until you return a signed facility use agreement. If you do not sign and return your agreement within 5 business days of the event, your event may be cancelled. v Some rooms have a setup and breakdown time incorporated into their information. When you browse for availability, although a space may appear to be vacant, setup and breakdown times might prevent you from reserving that specific room. v Due to scheduling, technical needs should be requested at least seven days in advance. *additional fees may be encumbered so plan ahead. v Some rooms have static setups, meaning the furniture is not to be moved. Familiarize yourself with these spaces to avoid unnecessary fees (listed online in the terms and conditions

Campus Life Reservations and Event Services Office Fisher University Union, Room 2041 *910 -962 -4150* Reservation requests accepted online only through CRS (Campus Reservation System) CRS can be found at the following link: http: //events. uncw. edu/virtualemscampus/

Campus Activities & Involvement Center Fisher Student Center Room 2029 Hours of operation: Monday-Wednesday: 9 am – 8 pm Thursday-Friday: 9 am – 5 pm Contact us: 910 • 962 • 3553 ~ activities@uncw. edu

Dates to Remember March 25: The 12 th Annual Conference on Men & Masculinity Registration (10 am – 4 pm) Now – April 2: Dub Award RSVP April 6 - Dub Awards: Burney Center Now – May 19 Summer Orientation: Involvement Fair Registration Now-June 30: Move-In Volunteer Registration Opens July 1: Involvement Carnival Registration August 12: 2017 Move-In End of September: Sea. Org is gone and a new program will go live. This will help with all of the problems of Sea. Org and be required for each student organization.