Systematic Online Documentation and Support System ODSS Documentation

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Systematic Online Documentation and Support System ODSS Documentation Training

Systematic Online Documentation and Support System ODSS Documentation Training

Introductions Julie Hibben n Debbie Synhorst n Pat Mc. Govern n Ousmane Diallo n

Introductions Julie Hibben n Debbie Synhorst n Pat Mc. Govern n Ousmane Diallo n Momina Sims n

Webinar Reminders § Participants will stay on mute § Use the “questions box” to

Webinar Reminders § Participants will stay on mute § Use the “questions box” to ask any questions throughout the presentation § Will be recorded

Objectives: ODSS Training n Review ODSS Coding n Access to Workstation n

Objectives: ODSS Training n Review ODSS Coding n Access to Workstation n

ODSS Expectations n SPF SIG Coordinator will enter data at least weekly n n

ODSS Expectations n SPF SIG Coordinator will enter data at least weekly n n n Prevention Supervisor will select a secondary data entry person Log-in sent to Coordinators in January Data will not be entered until the county reaches implementation

ODSS Expectations An ODSS Manual will be available in each ODSS site n IDPH

ODSS Expectations An ODSS Manual will be available in each ODSS site n IDPH will monitor and review data entry n n More information about this process will be provided later

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2:

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2: Codes review n Part 3: Practice n Part 4: Step by step access to the workstation and the ODSS n Part 5: Q and A

Part 1: Reflection on use of Documentation n Why documentation? n What to document?

Part 1: Reflection on use of Documentation n Why documentation? n What to document?

Why ODSS? Management and Reporting Tool (MRT) n System to enter and collect county-level

Why ODSS? Management and Reporting Tool (MRT) n System to enter and collect county-level data n Supports SPF SIG evaluation n

Why Documentation? n n To systematically document the activities implemented by the group: “Add

Why Documentation? n n To systematically document the activities implemented by the group: “Add accomplishments” into the ODSS To maintain the database: ODSS To access the database: 24/7 online availability To maintain the quality of the database: Reliability scoring

Why Documentation and Feedback? Document your accomplishments: Tell your story

Why Documentation and Feedback? Document your accomplishments: Tell your story

Why Documentation and Feedback? Generate Lists and Graphs: See what is happening

Why Documentation and Feedback? Generate Lists and Graphs: See what is happening

Why Documentation and Feedback? Understand reflect on your work: What are we seeing? What

Why Documentation and Feedback? Understand reflect on your work: What are we seeing? What does it mean?

What are the benefits of documentation for the group? n n See what is

What are the benefits of documentation for the group? n n See what is going on Communicating progress Plan and make adjustments (e. g. , adjust Action Plan) Technical assistance

Part 1: Reflection on use of Documentation: n Why documentation? n What to document?

Part 1: Reflection on use of Documentation: n Why documentation? n What to document?

What to document? n All entries of events that meet the definition and criteria

What to document? n All entries of events that meet the definition and criteria for following codes n (Events=activities, accomplishments, or outputs that are facilitated by the initiative or group and related to its goals and objectives)

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2:

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2: Codes review (how to code) n Part 3: Practice n Part 4: Step by step access to the workstation and the ODSS n Part 5: Q and A

Part 2: Codes Review n n n n Community Change (CC) Community Action (CA)

Part 2: Codes Review n n n n Community Change (CC) Community Action (CA) Services Provided (SP) Media Coverage (M) Resources Generated (RG) Development Activity (DA) Other (O) See the “Code Summary Index” in Codebook.

Community Change (CC): Definition n New or modified programs, policies, or practices in the

Community Change (CC): Definition n New or modified programs, policies, or practices in the community or system facilitated by the initiative and related to its goals and objectives

Community Change (CC): Criteria n n n Must: Have occurred (e. g. , when

Community Change (CC): Criteria n n n Must: Have occurred (e. g. , when a policy is first adopted; when a new program is first implemented - not just been planned) Be related to the initiative’s goals and objectives Be new or modified programs, policies, or practices in different parts of the community or system (e. g. , government, business, schools, health organizations) Be facilitated by individuals who are members of the initiative or those acting on behalf of the initiative

Community Change (CC): Considerations n n n Considering whether an event is new or

Community Change (CC): Considerations n n n Considering whether an event is new or modified Considering whether to score multiple events Multiple entries of the same event The first instance of implementation of a new program or practice A first time occurrence or enactment of a policy The first committed agreement of collaboration

Community Change (CC): Example n n n For the first time, John and Ann

Community Change (CC): Example n n n For the first time, John and Ann from the Safe Streets Initiative, a coalition focusing on the prevention of adolescent alcohol consumption, gave an informational presentation on the SPF SIG project for the administration at Lincoln High School. The presentation educated administration on the background of the project and the school policy strategy. Have occurred Related to mission New or modified programs, policies, or practices Facilitated by individuals who are members of the initiative

Community Change (CC): Writing a good entry/description n n For the first time, John

Community Change (CC): Writing a good entry/description n n For the first time, John and Ann from the Safe Streets Initiative, a grassroots organization focusing on the prevention of adolescent alcohol consumption, gave an informational presentation on the SPF SIG Project to the administration at Lincoln High School. The presentation educated parents on the background of the project and the school policy strategy. Who was involved in this change and what are their positions/ responsibilities within the initiative or community/ system? What new/modified program, policy, or practice was implemented? How might the community benefit from this change?

Community Change (CC): Non-Example n The Youth Tobacco Free Coalition plans to implement a

Community Change (CC): Non-Example n The Youth Tobacco Free Coalition plans to implement a new program to increase awareness of the effects of alcohol and other depressants on motor skills. This program will help educate high school students in the community.

Community Change (CC): Non-Example n n The Youth Tobacco Free Coalition plans to administer

Community Change (CC): Non-Example n n The Youth Tobacco Free Coalition plans to administer a new program to increase awareness of the effects of alcohol and other depressants on motor skills. This program will help educate high school students in the community. Written in future tense—has not occurred yet

Community Change (CC): Non-Example n For the first time, Susan and Timothy from the

Community Change (CC): Non-Example n For the first time, Susan and Timothy from the Flint Hills Coalition, whose action plan centers on the reduction of drug use, will educate students about techniques to resist peer pressure when offered marijuana.

Community Change (CC): Non-Example n n For the first time, Susan and Timothy from

Community Change (CC): Non-Example n n For the first time, Susan and Timothy from the Flint Hills Coalition, whose action plan centers on the reduction of drug use, will educate students about techniques to resist peer pressure when offered marijuana. Written in future tense—has not occurred yet

Community Change (CC): Non-Example n With the aim of developing better substance abuse prevention

Community Change (CC): Non-Example n With the aim of developing better substance abuse prevention interventions, Mary and Nate from the Wichita Coalition worked to develop a strategic plan. This will enable the group to determine its goals and objectives and to decide whether action plans need adjustment in order to deliver adequate services to the community.

Community Change (CC): Non-Example n n With the aim of developing better substance abuse

Community Change (CC): Non-Example n n With the aim of developing better substance abuse prevention interventions, Mary and Nate from the Wichita Coalition worked to develop a strategic plan. This will enable the group to determine its goals and objectives and to decide whether action plans need adjustment in order to deliver adequate services to the community. Developed a strategic plan; did not implement a program/policy/practice

Community Change (CC): Non-Example n We implemented a series of programs last week at

Community Change (CC): Non-Example n We implemented a series of programs last week at Greenwood Elementary School.

Community Change (CC): Non-Example n n We implemented a series of programs last week

Community Change (CC): Non-Example n n We implemented a series of programs last week at Greenwood Elementary School. Description written without components such as who, did what…etc.

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2:

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2: Codes review n Part 3: Practice n Part 4: Step by step access to the workstation and the ODSS n Part 5: Q and A

Community Change (CC): Practice n n n The Assistant Pastor of the AME church,

Community Change (CC): Practice n n n The Assistant Pastor of the AME church, a partner with Central Coalition, started a new Sunday afternoon support group for youth at risk for substance use. This new program reduces the chance participants will start to use drugs. Is this a Community Change (CC)? Yes or No?

Community Change (CC): Practice n n n The Assistant Pastor of the AME church,

Community Change (CC): Practice n n n The Assistant Pastor of the AME church, a partner with Central Coalition, started a new Sunday afternoon support group for youth at risk for substance use. This new program reduces the chance participants will start to use drugs. Yes Who was involved in this change and what are their positions/ responsibilities within the initiative or community/ system? What new/modified program, policy, or practice was implemented? How might the community benefit from this change?

Community Change (CC): Practice n n n For the first time, Nate and Mike

Community Change (CC): Practice n n n For the first time, Nate and Mike from the Northeast Coalition gave a presentation to the Chi Omega Sorority about the dangers of drinking and driving. The presentation’s goal was to teach attendees to resist peer pressure to ride with inebriated drivers. Is this a Community Change (CC)? Yes or No?

Community Change (CC): Practice n n n For the first time, Nate and Mike

Community Change (CC): Practice n n n For the first time, Nate and Mike from the Northeast Coalition gave a presentation to the Chi Omega Sorority about the dangers of drinking and driving. The presentation’s goal was to teach attendees to resist peer pressure to ride with inebriated drivers. Yes Who was involved in this change and what are their positions/ responsibilities within the initiative or community/ system? What new/modified program, policy, or practice was implemented? How might the community benefit from this change?

Community Change (CC): Practice n n n For the first time, Julie and Susan

Community Change (CC): Practice n n n For the first time, Julie and Susan from the Finney Coalition gave a presentation to their fellow coalition members on risk and behavior factors. This presentation will help the coalition to further its work. Is this a Community Change (CC)? Yes or No?

Community Change (CC): Practice n n n For the first time, Julie and Susan

Community Change (CC): Practice n n n For the first time, Julie and Susan from the Finney Coalition gave a presentation to their fellow coalition members on risk and behavior factors. This presentation will help the coalition to further its work. No Gave a presentation to coalition to build its internal capacity; did not implement a program/policy/practice in the community

n Questions ? ? Next Up: n Community Actions

n Questions ? ? Next Up: n Community Actions

Part 2: Codes Review n n n n Community Change (CC) Community Action (CA)

Part 2: Codes Review n n n n Community Change (CC) Community Action (CA) Services Provided (SP) Media Coverage (M) Resources Generated (RG) Development Activity (DA) Other (O) See the “Code Summary Index” in Codebook.

Community Action (CA): Definition n Activities performed by members of the initiative or group

Community Action (CA): Definition n Activities performed by members of the initiative or group to bring about a new or modified program, policy, or practice in the community or system related to the initiative or group’s goals and objectives. n e. g. , acting directly to make changes in the community, actively lobbying, or advocating with change agents. Examples include personal contacts, phone calls, demonstrations, petitions, and letter writing.

Community Action (CA): Criteria n n n Must: Have occurred (not just been planned)

Community Action (CA): Criteria n n n Must: Have occurred (not just been planned) Related to initiative goals and objectives Taken to bring about community/ system changes Facilitated by individuals who are members of initiative or acting on behalf of it

Community Action (CA): Example n n n Eric and John from the Shawnee Coalition

Community Action (CA): Example n n n Eric and John from the Shawnee Coalition met with the School Board to seek support in regard to their proposed revision of the Good Conduct Policy in the school district. Clearer enforcement may have a significant impact on changing youth behavior. Have occurred Related to mission To bring about a CC Facilitated by members of the initiative

Community Action (CA): Writing a good entry/description n n Eric and John from the

Community Action (CA): Writing a good entry/description n n Eric and John from the Shawnee Coalition met with the School Board to seek support in regard to their proposed revision of the Good Conduct Policy in the school district. Clearer enforcement may have a significant impact on changing youth behavior. Who was involved in this action and what are their positions/ responsibilities within the initiative? What was the action taken? What community change is it intended to bring about?

Community Action (CA): Non-Example n Local law enforcement will meet with Erika Smith from

Community Action (CA): Non-Example n Local law enforcement will meet with Erika Smith from the Marion Coalition to discuss a possible ordinance allowing random “locker checks” for marijuana and other illicit drugs. This law will deter drug use in the middle and high school populations.

Community Action (CA): Non-Example n n Local law enforcement will meet with Erika Smith

Community Action (CA): Non-Example n n Local law enforcement will meet with Erika Smith from the Marion Coalition to discuss a possible ordinance allowing random “locker checks” for marijuana and other illicit drugs. This law will deter drug use in the middle and high school populations. Written in future tense—has not occurred yet

Community Action (CA): Non-Example n The Paseo University Chancellor implemented a new policy calling

Community Action (CA): Non-Example n The Paseo University Chancellor implemented a new policy calling for police enforcement of a tobacco free campus. This policy is intended to encourage smokers to make a smoke-free lifestyle change and to call attention to the detriments of smoking.

Community Action (CA): Non-Example n n n The Paseo University Chancellor implemented a new

Community Action (CA): Non-Example n n n The Paseo University Chancellor implemented a new policy calling for police enforcement of a tobacco free campus. This policy is intended to encourage smokers to make a smoke-free lifestyle change and to call attention to the detriments of smoking. Does not meet CA criteria How would you code this entry?

Community Action (CA): Non-Example n Jack and Jill called for the implementation of a

Community Action (CA): Non-Example n Jack and Jill called for the implementation of a new anti-drug program at the youth detention center, targeted at adolescents aged 12 -19.

Community Action (CA): Non-Example n n Jack and Jill called for the implementation of

Community Action (CA): Non-Example n n Jack and Jill called for the implementation of a new anti-drug program at the youth detention center, targeted at adolescents aged 12 -19. Written without components for a good entry

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2:

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2: Codes review n Part 3: Practice n Part 4: Step by step access to the workstation and the ODSS n Part 5: Q and A

Community Action (CA): Practice n n For the first time, Joan and Lisa from

Community Action (CA): Practice n n For the first time, Joan and Lisa from the Southwest Coalition trained the Rosewood Elementary PTA about drug and alcohol prevention for students as they transition to junior high. The training encouraged parents to be open and honest with their adolescents to create an environment of trust. Is this a Community Action (CA)? Yes or No?

Community Action (CA): Practice n n For the first time, Joan and Lisa from

Community Action (CA): Practice n n For the first time, Joan and Lisa from the Southwest Coalition trained the Rosewood Elementary PTA about drug and alcohol prevention for students as they transition to junior high. The training encouraged parents to be open and honest with their adolescents to create an environment of trust. Is this a Community Action (CA)? No Does not meet CA criteria How would you code this entry?

Community Action (CA): Practice n n Sheryl and Carol from the Flint Hills Coalition

Community Action (CA): Practice n n Sheryl and Carol from the Flint Hills Coalition met with stakeholders during a town hall meeting to identify people who would form a neighborhood watch group to battle adolescent cocaine use. Is this a Community Action (CA)? Yes or No?

Community Action (CA): Practice n n n Sheryl and Carol from the Flint Hills

Community Action (CA): Practice n n n Sheryl and Carol from the Flint Hills Coalition met with stakeholders during a town hall meeting to identify people who would form a neighborhood watch group to battle adolescent cocaine use. Is this a Community Action (CA)? Yes Who was involved? What was the action taken? What community change is it intended to bring about?

Community Action (CA): Practice n n Three members of the Wichita Coalition met with

Community Action (CA): Practice n n Three members of the Wichita Coalition met with a group of five local retailers that sell books featuring drinking games. The retail store representatives will consider discontinuing the sale of these books. A follow up conference call is scheduled for next week. Is this a Community Action (CA)? Yes or No?

Community Action (CA): Practice n n n Sheryl and Carol from the Flint Hills

Community Action (CA): Practice n n n Sheryl and Carol from the Flint Hills Coalition met with stakeholders during a town hall meeting to identify people who would form a neighborhood watch group to battle adolescent cocaine use. Is this a Community Action (CA)? Yes Has occurred Related to mission To bring about a CC Facilitated by members of the initiative

n Questions ? ? Next Up: n Services Provided

n Questions ? ? Next Up: n Services Provided

Part 2: Codes Review n n n n Community Change (CC) Community Action (CA)

Part 2: Codes Review n n n n Community Change (CC) Community Action (CA) Services Provided (SP) Media Coverage (M) Resources Generated (RG) Development Activity (DA) Other (O) See the “Code Summary Index” in Codebook.

Services Provided (SP) n The delivery of information, training, materials or other valued goods

Services Provided (SP) n The delivery of information, training, materials or other valued goods or activities by members of the initiative to people in the community. n e. g. , classes, programs, screenings, workshops, material goods (e. g. , food, shelter), communications (e. g. , pamphlets), or other valued goods or activities.

Services Provided (SP): Criteria n n Have occurred and/or are ongoing Information training, material

Services Provided (SP): Criteria n n Have occurred and/or are ongoing Information training, material goods, or other services Conducted by members of the initiative Delivered to community

Distinguishing between CCs and SPs n n The first instance of a program, which

Distinguishing between CCs and SPs n n The first instance of a program, which provides information and/or training by members of the initiative to the community, is coded as both CC and SP The first training of Responsible Beverage Service Training is coded as CC and SP

Distinguishing between CCs and SPs n n Subsequent trainings of Responsible Beverage Service Training

Distinguishing between CCs and SPs n n Subsequent trainings of Responsible Beverage Service Training is coded as SP Modification of Responsible Beverage Service Training (such as a change to the program’s components), would be coded as CC and SP

Services Provided (SP): Example n n n Joan and Mike from the Hills Foundation

Services Provided (SP): Example n n n Joan and Mike from the Hills Foundation Coalition delivered part 3 of their tobacco prevention seminar to parents at the Parkville Community Center. The training encouraged parents to observe their teens and to look for the warning signs associated with initiation of adolescent smoking. Have occurred Training, material goods, or other services Facilitated by members of the initiative Delivered to community

Services Provided (SP): Writing a good entry/description n n Joan and Mike from the

Services Provided (SP): Writing a good entry/description n n Joan and Mike from the Smoke Free Coalition delivered part 3 of their tobacco prevention seminar to parents at the Parkville Community Center. The training encouraged parents to observe their teens and to look for the warning signs associated with initiation of adolescent smoking. Who was involved in providing this service? What information, instruction, or skill development was provided? Who received the services?

Services Provided (SP): Non-Example n Next week, Bill and Samantha from the Drug Free

Services Provided (SP): Non-Example n Next week, Bill and Samantha from the Drug Free Lincoln Coalition will offer their second presentation on the prevention of adolescent alcohol use to the Holy Cross Church congregation. This presentation will provide parents with information about placing boundaries on their children to prevent alcohol use.

Services Provided (SP): Non-Example n n Next week, Bill and Samantha from the Drug

Services Provided (SP): Non-Example n n Next week, Bill and Samantha from the Drug Free Lincoln Coalition will offer their second presentation on the prevention of adolescent alcohol use to the Holy Cross Church congregation. This presentation will provide parents with information about placing boundaries on their children to prevent alcohol use. Written in future tense—has not occurred yet

Services Provided (SP): Non-Example n Tom and Joan from the South Central Coalition were

Services Provided (SP): Non-Example n Tom and Joan from the South Central Coalition were interviewed about part I in their movie series “Anti-Drug America” in a local press release.

Services Provided (SP): Non-Example n n Tom and Joan from the South Central Coalition

Services Provided (SP): Non-Example n n Tom and Joan from the South Central Coalition were interviewed about part I in their movie series “Anti-Drug America” in a local press release. Does not meet SP criteria

Services Provided (SP): Non-Example n For the second time, Annie gave a presentation to

Services Provided (SP): Non-Example n For the second time, Annie gave a presentation to local Representatives.

Services Provided (SP): Non-Example n n For the second time, Annie gave a presentation

Services Provided (SP): Non-Example n n For the second time, Annie gave a presentation to local Representatives. Written without components

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2:

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2: Codes review n Part 3: Practice n Part 4: Step by step access to the workstation and the ODSS n Part 5: Q and A

Services Provided (SP): Practice n n The Lincoln Coalition held a conference on evidence-based

Services Provided (SP): Practice n n The Lincoln Coalition held a conference on evidence-based substance abuse programs for 20 community agencies. Is this a SP? Yes or No?

Services Provided (SP): Practice n n n The Lincoln Coalition held a conference on

Services Provided (SP): Practice n n n The Lincoln Coalition held a conference on evidence-based substance abuse programs for 20 community agencies. Is this a SP? Yes This is a Service Provided since it is an educational program related to the goals and objectives of the initiative.

Services Provided (SP): Practice n n Nicole and Heather from the Southeast Coalition showed

Services Provided (SP): Practice n n Nicole and Heather from the Southeast Coalition showed the 5 th documentary in a 6 -video series about alcoholrelated motor vehicle crashes to Sedgwick High School seniors. Students watched as survivors of these car accidents related their experiences and encouraged their peers to abstain from participating in behaviors that might lead to the same outcomes. Is this a SP? Yes or No?

Services Provided (SP): Practice n n n Nicole and Heather from the Southeast Coalition

Services Provided (SP): Practice n n n Nicole and Heather from the Southeast Coalition showed the 5 th documentary in a 6 -video series about alcoholrelated motor vehicle crashes to Sedgwick High School seniors. Students watched as survivors of these car accidents related their experiences and encouraged their peers to abstain from participating in behaviors that might lead to the same outcomes. Is this a SP? Yes This is a SP since it is an educational program related to the goals and objectives of the initiative.

Services Provided (SP): Practice n n Jimmy and Kristen from the Colby Coalition will

Services Provided (SP): Practice n n Jimmy and Kristen from the Colby Coalition will present part 3 in a marijuana prevention documentary series to 10 th graders at Cloud High School. This movie series focuses on alternative/positive after-school activities. Is this a SP? Yes or No?

Services Provided (SP): Practice n n n Jimmy and Kristen from the Colby Coalition

Services Provided (SP): Practice n n n Jimmy and Kristen from the Colby Coalition will present part 3 in a marijuana prevention documentary series to 10 th graders at Cloud High School. This movie series focuses on alternative/positive after-school activities. Is this a SP? No Written in future tense—has not occurred yet

n Questions ? ? Next Up: Media

n Questions ? ? Next Up: Media

Media (M): Definition Coverage of the initiative or its activities through a media outlet

Media (M): Definition Coverage of the initiative or its activities through a media outlet n e. g. , TV, Radio, internet, newsletter n

Media (M): Criteria n n Occurred (not just planned) Instance of coverage through radio

Media (M): Criteria n n Occurred (not just planned) Instance of coverage through radio time, television time, newspaper article, internet, advertising, newsletter, or other media outlet Feature the initiative or its activities If coverage is focused on something other than the initiative, then coverage must be facilitated by the initiative

Media (M): Considerations n n If coverage is educational in nature about the issue

Media (M): Considerations n n If coverage is educational in nature about the issue (not the initiative)—such as the presentation of information to promote awareness on a particular issue—it would be coded CC, SP, or both, depending upon the entry Media coverage must be connected to SPF-SIG strategies/initiative

Media (M): Considerations n Becky Jones was interviewed by KCUR during a segment about

Media (M): Considerations n Becky Jones was interviewed by KCUR during a segment about prevention methods to combat adolescent alcohol use. n This entry would be coded as both CC and SP, because although Becky is part of a coalition, the information being conveyed is about the issue and is not naming the initiative or covering its activities.

Media (M): : Example n n A newspaper article covered the Garden City Coalition

Media (M): : Example n n A newspaper article covered the Garden City Coalition for promoting a alcohol-free campus policy. Carol B (coalition staff member) had met with the newspaper to prompt this newspaper article. Occurred Instance of coverage Feature the initiative

Media (M): Writing a good entry/description n n A newspaper article covered the Garden

Media (M): Writing a good entry/description n n A newspaper article covered the Garden City Coalition for promoting a alcohol-free campus policy. Carol B (coalition staff member) had met with the newspaper to prompt this newspaper article. What type of media coverage occurred? What topic and/or initiative was covered? How was the initiative involved? (Must be either featured by name OR facilitated by a member of the initiative)

Media (M): Non-Example n An article on a substance abuse prevention effort in Washington,

Media (M): Non-Example n An article on a substance abuse prevention effort in Washington, D. C. public schools appeared in the local newspaper.

Media (M): Non-Example n n An article on a substance abuse prevention effort in

Media (M): Non-Example n n An article on a substance abuse prevention effort in Washington, D. C. public schools appeared in the local newspaper. The article covered an effort in Washington D. C. , not for the initiative documenting the event.

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2:

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2: Codes review n Part 3: Practice n Part 4: Step by step access to the workstation and the ODSS n Part 5: Q and A

Media (M): Practice n n Sue Evans from the Miami Coalition posted three articles

Media (M): Practice n n Sue Evans from the Miami Coalition posted three articles on Facebook providing information about binge drinking. Is this an instance of Media? Yes or No?

Media (M): Practice n n n Sue Evans from the Miami Coalition posted three

Media (M): Practice n n n Sue Evans from the Miami Coalition posted three articles on Facebook providing information about binge drinking. Is this an instance of Media? No This is coverage of the issue, not the initiative

Media (M): Practice n n Five, 10 minute radio spots describing the Stay Classy

Media (M): Practice n n Five, 10 minute radio spots describing the Stay Classy campaign aired on the local FM radio station. Amy Martin, the SPF SIG Coordinator was interviewed and spoke about the details of the campaign. Is this an instance of Media? Yes or No?

Media (M): Practice n n n Five, 10 minute radio spots describing the Stay

Media (M): Practice n n n Five, 10 minute radio spots describing the Stay Classy campaign aired on the local FM radio station. Amy Martin, the SPF SIG Coordinator, was interviewed and spoke about the details of the campaign. Is this an instance of Media? Yes What type of media coverage occurred? What topic and/or initiative was covered? How was the initiative involved?

n Questions ? ? Next Up: n Resources Generated

n Questions ? ? Next Up: n Resources Generated

Resources Generated (RG): Definition n Acquisition of funding or other resources for the initiative

Resources Generated (RG): Definition n Acquisition of funding or other resources for the initiative through grants, donations, or gifts in kind n e. g. , money, materials, and people's time

Resources Generated (RG): Criteria n n Occurred In the form of money, materials, or

Resources Generated (RG): Criteria n n Occurred In the form of money, materials, or people’s donated time Used to facilitate activities related to the goals and objectives of the initiative Allocated to the initiative

Resources Generated (RG): Example n n Safeway grocery store donated 10 boxed lunches to

Resources Generated (RG): Example n n Safeway grocery store donated 10 boxed lunches to the Central Prevention Initiative. These boxed lunches were served at the Central Prevention Initiative’s planning retreat held at the end of the month. Occurred In the form of Allocated to the initiative

Resources Generated (RG): Writing a good entry/description n Safeway grocery store donated 10 boxed

Resources Generated (RG): Writing a good entry/description n Safeway grocery store donated 10 boxed lunches to the Central Prevention Initiative. These boxed lunches were served at the Central Prevention Initiative’s planning retreat held at the end of the month. What was the resource generated? (the money, material, or donated time) How was the resource used?

Resources Generated (RG): Non-Example n An article on an underage drinking prevention effort in

Resources Generated (RG): Non-Example n An article on an underage drinking prevention effort in Washington, D. C. public schools appeared in the local newspaper.

Resources Generated (RG): Non-Example n n n An article on an underage drinking prevention

Resources Generated (RG): Non-Example n n n An article on an underage drinking prevention effort in Washington, D. C. public schools appeared in the local newspaper. Does not meet RG criteria How would you code this entry?

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2:

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2: Codes review n Part 3: Practice n Part 4: Step by step access to the workstation and the ODSS n Part 5: Q and A

Resources Generated (RG): Practice n n The Tobacco Free Youth Coalition donated an office

Resources Generated (RG): Practice n n The Tobacco Free Youth Coalition donated an office space for the Smithville Regional Prevention Center’s Strategic Planning Meeting last month. Is this a Resources Generated? Yes or No?

Resources Generated (RG): Practice n n n The Tobacco Free Youth Coalition donated an

Resources Generated (RG): Practice n n n The Tobacco Free Youth Coalition donated an office space for the Smithville Regional Prevention Initiative’s Strategic Planning Meeting last month. Is this a Resources Generated? Yes Has occurred In the form of Allocated to the initiative

Resources Generated (RG): Practice n n Becky Jones co-presented a prevention seminar with Melinda

Resources Generated (RG): Practice n n Becky Jones co-presented a prevention seminar with Melinda Williams. Is this a Resources Generated? Yes or No?

Resources Generated (RG): Practice n n Becky Jones co-presented a prevention seminar with Melinda

Resources Generated (RG): Practice n n Becky Jones co-presented a prevention seminar with Melinda Williams. Is this a Resources Generated? No Does not meet RG criteria How would you code this entry?

n Questions ? ? Next Up: n Development Activities

n Questions ? ? Next Up: n Development Activities

Development Activities (DA): Definition n Actions taken to prepare or enable the initiative to

Development Activities (DA): Definition n Actions taken to prepare or enable the initiative to address its goals and objectives (e. g. , attending a training session for self-development, working on a strategic plan, receiving CSAP training).

Development Activities (DA): Criteria n n Have occurred Provided to members of the initiative

Development Activities (DA): Criteria n n Have occurred Provided to members of the initiative or those acting on behalf of the initiative Help address initiative goals Are not (or not yet) Services Provided, Community Actions, Media, Resources Generated, or Community Changes

Development Activities (DA): Example n n John and Carol from the Highland Park Initiative

Development Activities (DA): Example n n John and Carol from the Highland Park Initiative attended a webinar series focused on the prevention of alcohol use by high school students. Have occurred Provided to members of the initiative Helps address goals

Development Activities (DA): Writing a good entry/description n n John and Carol from the

Development Activities (DA): Writing a good entry/description n n John and Carol from the Highland Park Initiative attended a webinar series focused on the prevention of alcohol use by high school students. This activity will further inform the group’s efforts in the prevention of underage drinking. Who was involved in this product or result? What was the activity? How does the activity enable/help the group prepare for its goals?

Development Activities (DA): Non-Example n Maria Holmes, executive director of Safe Streets Coalition, gave

Development Activities (DA): Non-Example n Maria Holmes, executive director of Safe Streets Coalition, gave a presentation to the City Council to raise awareness about the SPF SIG Project and what it has accomplished.

Development Activities (DA): Non-Example n n Maria Holmes, executive director of Safe Streets Coalition,

Development Activities (DA): Non-Example n n Maria Holmes, executive director of Safe Streets Coalition, gave a presentation to the City Council to raise awareness about the SPF SIG Project and what it has accomplished. This should be coded SP (and CC, if it’s the first time).

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2:

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2: Codes review n Part 3: Practice n Part 4: Step by step access to the workstation and the ODSS n Part 5: Q and A

Development Activities (DA): Practice n n Melinda Williamson attended a training on the Online

Development Activities (DA): Practice n n Melinda Williamson attended a training on the Online Documentation and Support System. This will enable her to code accomplishments and to train other staff members. Is this a DA? Yes or No?

Development Activities (DA): Practice n n n Melinda Williamson attended a training on the

Development Activities (DA): Practice n n n Melinda Williamson attended a training on the Online Documentation and Support System. This will enable her to code accomplishments and to train other staff members. Is this a DA? Yes This training is provided to a coalition staff member to help address initiative goals

Development Activities (DA): Practice n n Sue and John from the Summerville Prevention Initiative

Development Activities (DA): Practice n n Sue and John from the Summerville Prevention Initiative gave a presentation to the City Council to raise awareness about the project and what it has accomplished. Is this a DA? Yes or No?

Development Activities (DA): Practice n n Sue and John from the Summerville Prevention Initiative

Development Activities (DA): Practice n n Sue and John from the Summerville Prevention Initiative gave a presentation to the City Council to raise awareness about the project and what it has accomplished. Is this a DA? No This involves providing information to those outside of the initiative. How would you code this entry?

n Questions ? ? Next Up: n Other

n Questions ? ? Next Up: n Other

Other (O): Definition n Additional activities that are recorded for which no code or

Other (O): Definition n Additional activities that are recorded for which no code or definition has been created. These activities should be coded with an "O. "

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2:

Overview: ODSS Training n Part 1: Reflection on use of documentation n Part 2: Codes review n Part 3: Practice n Part 4: Step by step access to the workstation and the ODSS n Part 5: Q and A

Workstation and ODSS: Workstation ODSS

Workstation and ODSS: Workstation ODSS

Part 1: Step by step access to the Workstation and the ODSS n Accessing

Part 1: Step by step access to the Workstation and the ODSS n Accessing the Work. Station through: a) myctb. org—look for Iowa SPF-SIG b)https: //www. myctb. org/wst/iowaspfsig/def ault. aspx

Contact Information Julie Hibben n. Debbie Synhorst n. Pat Mc. Govern n. Ousmane Diallo

Contact Information Julie Hibben n. Debbie Synhorst n. Pat Mc. Govern n. Ousmane Diallo n julie. hibben@idph. iowa. gov deborah. synhorst@idph. iowa. gov patrick-mcgovern@uiowa. edu ousmane. diallo@idph. iowa. gov

Questions?

Questions?