Swachhta Action Plan CBEC Best practices by some

Swachhta Action Plan (CBEC) Best practices by some of the field formations (Zones/Directorates)

The office of the DGHRD was entrusted upon the task of monitoring Swachhta Action Plan (SAP) vide letter dated 25. 11. 2016, issued by the Ministry. Since then, this office is actively engaged in monitoring of the same by way of collecting, collating and compiling the Data/Reports from the field formations for onward submission to the Ministry.

The office of the DGHRD collects data from all the CCOs and the Directorates under CBECS Formations Number Name 1. Customs 11 Ahmedabad, Bengaluru , Chennai, Delhi Preventive, Delhi , Kolkata , Mumbai-III, Patna Preventive, Trichy Preventive 2. GST & CX 21 Ahmedabad, Bengaluru, Bhopal , Bhubaneswar, Chandigarh, Chennai, Delhi, Guwahati, Hyderabad, Jaipur, Kolkata, Lucknow, Meerut, Mumbai , Nagpur, Panchkula, Pune, Ranchi, Thiruvananthapuram, Vadodara, Vizag 3. Directorates 19 CRCL, DG(Audit), DG(EP), DG(GST), DG(Safeguards) DG(Systems and DM), DG(Valuation), DG(Vig), DGARM DGGSTI, DGHRD, DGIC DGPM, DGTS DRI, Legal Affairs, Logistics, NACEN, Settlement Commission

Fund Allocation vis-a-vis Expenditure by the formations under CBEC Total Fund allocated to formations under CBEC for 2016 -17 Rs 45 crores Total fund spent by the formations till November, 2017 Rs 5. 21 crores (**Source-Monthly Expenditure Reports sent by formations to EMC wing of DGHRD) Which is a very low figure as compared to funds allocated and considering the months left in completion of this financial year 1. Top 5 performer Zones (in terms of % of expenditure from their SAP fund till November, 2017) 3. DG, Performance Management(100%) 2. Vizag Customs (99. 87 %) Commissioner, Data Management(75. 42%) 4. Pune Customs (56. 8%) 5. DG, DRI (41. 11%)

This office has collected/is collecting information from all the field formations in 5 ways. Sr. No. Report format 1. Two focused projects by all the field formations 2. Projects/Activities completed by the formations 3. Projects/Activities , under process, by the formations 4. Projects/Activities planned by the formations for the year 5. Expenditure incurred from SAP Fund

Ø Go. I has launched one website, dedicated to Swachhta Action Planwww. swachhtaactionplan. com. The DGHRD is provided Username and password to upload and manage data pertaining to CBEC. S. No Activity No. /Amount 1. No. of Images uploaded so far 222 2. No. of Activities uploaded so far 37 3. Fund allocated to the CBEC 45 cr 4. Fund spent till November. , 2017 5. 21 cr

Visit of DGHRD Swachhta Action Plan (SAP) Team to selected field formations A DGHRD “SAP” team was constituted with the approval of Director General (HRD) to inspect few of the field formations with respect to Swachhta, based upon following parameters(a) Reports/Projects non-submission (b) Nil/very less expenditure from OE(SAP) head Following field formations were inspected by the team. Jaipur CX & GST Zone Chennai GST & CX Zone Directorate General of GSTI (DGGSTI) Chennai Customs Mumbai Customs Zone-II Thiruvananthapuram GST & CX Directorate General of GST (DGGST) Cochin Customs Bhopal GST & CX Zone Hyderabad GST & CX Guwahati GST & CX Zone Mumbai GST & CX Zone

Visit of DGHRD Swachhta Action Plan (SAP) Team to selected field formations § § The team coordinated with the HQ office of the selected Zone/Directorate and inspected the offices, floor-wise and room-wise. The Agenda of the team also included inspection of Front & Backyard areas, terrace, conditions of washrooms, tanks, each section/Room w. r. t. cleanliness and placing of files, drinking water facility cleanliness, obsolete/nonrepairable/junk items/almirahs kept in office, water seepage/water-logging problems, condition of store-room/basement and any other area depending upon the local conditions. Visit/Inspection Reports were submitted to the Zonal CC/DG at the spot, by the team. The areas where Swachhta related activities can be undertaken by the Zones/ Directorates, were also reflected in the Report. The team also made a Power Point Presentation before the Officers and staff regarding the Swachhta related best practices.

Visit of DGHRD Swachhta Action Plan (SAP) Team to selected field formations

Visit of DGHRD Swachhta Action Plan (SAP) Team to selected field formations

S. no. Some Major Projects Formations 1. Installation of Composters for biodegradable waste in many formations Bhopal, Bhubaneswar and Calicut GST Commissionerates 2. Vermi-culture compost plants for disposal of organic waste Meerut GST Commissionerate 3. Installation of bio gas plants 80% of the formations 4. Installation of RO plants and rain water harvesting plants to help in conserving resources Vizag, Hyderabad GST and Chennai Customs Commissionerates 5. Reverse Osmosis plant and Reju water Sewage treatment plant Chennai Customs and NACIN, Bengaluru 6. Adoption of a slum areas for cleanliness drive Kolkata Customs 7. Awareness campaign and Toilets constructions in many Bengaluru, Kolkata, Lucknow, Government schools Mumbai and Delhi GST Commisionerates 8. Campaign in remote villages Chandigarh GST Commissionerate 9. Office digitization Chennai, Meerut, Ranchi, Vadodara, Vizag, Delhi GST and Trichy Customs Commissionerates

Best practices/Initiatives by some of the field formations Sr no. Name of the formation Swachhta activity 1. Rajkot GST All obsolete/unserviciable furniture/items/almirahs/junk tables have been disposed of, Rs. 93, 270 received and deposited in Govt. a/c. 2. Ranchi GST A cleanliness drive organized on 29. 05. 2017 around Dhurwa Dam to clean the area and create awareness on Swachh Bharat Mission amongst local residents and visitors. Cleanliness drive organized on 09. 06. 2017 in the residential area of Central Excise Colony, NGHC Khelgaon, Ranchi to clean the area and to create awareness on Swachh Bharat Mission amongst the residents.

Best practices/Initiatives by some of the field formations - (contd. ) Sr no. Name of the formation Ranchi GST Swachhta activity Slogan competition organized on 12. 05. 2017 with the active participation of officers / staff with some topics on Swachh Bharat. 3. Thiruvavnthapuram GST Weeding out wild grass and cleaning the surroundings of staff quarters at Valiyathura. 4. Ahmedabad Customs Approx. 200 files were identified from old records for weeding out, which were sold out after proper shredding and Rs. 4, 400/- collected from vendor has been credited to the government account. 5. Cochin Customs Debris accumulated in the last few years are removed from the jetty in Fort Kochi where Customs Vessel are berthed.

Best practices/Initiatives by some of the field formations - (contd. ) Sr no. 6. Name of the formation Cochin Customs Swachhta activity A proper waste management system is implemented by ensuring segregation of bio-degradable and nonbiodegradable wastes. Installed Bio gas plant and arrangements have been made to remove other wastes on a daily basis by ‘Kudumbshree Unit’ Kitchen garden is being maintained in the adjacent are of canteen to cultivate organic vegetables 7. Amritsar Customs Preventive Solar Lighting lamps in the residential colony Distribution of saplings among the employees 8. Trichy Customs Total no. of 21, 555 files and certain obsolete furniture were disposed as part of Swachhta drive and amount of Rs. 38, 713/- was realized as sale proceeds.

Best practices/Initiatives by some of the field formations - (contd. ) Name of the formation Swachhta activity 9. Mumbai Customs Zone-I A room admeasuring 10. 45 m x 7. 50 m on the ground floor of New Custom House was in disarray, mostly being used to dump old/unused furniture, e-waste etc. The room has now been converted in Centralized Record Room (CRR) with compactor in place. The compactors have a capacity to store 60, 000 files. The Centralized Record Room (CRR) is being used by all offices of Customs Zone-I Preventive Commissionerate to keep the live files. This initiative has not only helped decongest the existing office space in New Customs House and Annex Building but was also instrumental in clean and hygienic work environment to all the employees. A section of the said hall has been utilized to create Gym facilities and indoor games for the staff / officers posed in New Custom House. The said Centralized Record Room and Gym was inaugurated by Ms. Ananya Ray, IRS (Special Secretary & Member. Customs/Legal & Zonal). All work has been completed.

Best practices/Initiatives by some of the field formations - (contd. ) Sr no. Name of the formation Swachhta activity 10. NACIN Faridabad 11. Meerut GST Total vermi beds being installed in vacant land within the premises of the main office building for the purpose of composting work. Residues within the residential and office premises also utilized to generate vermi-compost, using earthwarms. 12. Guntur GST Essay writing competition /lectures organised on the topic like need of Swachhta in Offices /day life 13. Indore GST Compost pit digging-Manure from waste NACIN Faridabad has bought a composter machine which produces compost and fertilizer, that enhance soil and aids in plant growth. This bio-degradable waste after composting is being used within NACIN as fertilizer and maintenance of horticulture in the academy.

Best practices/Initiatives by some of the field formations - (contd. ) Sr no. Name of the formation 14. Delhi Customs Preventive Swachhta activity The basketball court situated in the office campus identified under SAP for beautification. In the first stage, the ground being cleared by removing debris and other waste material. For beautification, a touch of landscaping and planting of flower plants. The plants brought by the officers and staff themselves so as to inculcate a sense of belonging and desire to see the plant growing and blooming with flowers. The main walls on the entrance of each floor of the building identified to get the same painted by the students of Arts College etc. to improve the aesthetic look of the office. 15. Mumbai I Customs Coordination with CPWD for cleaning of the tanks in the office

Best practices/Initiatives by some of the field formations - (contd. ) Sr no. Name of the formation Swachhta activity 16. Trichy Cus Preventive By forming SAP volunteers association, the Swachhata drive and its significance has to be conveyed to the school children and public. 17. Delhi GST Drawing Competition in Govt School on the topic “Swachhta” and prize distribution Water cooler installation in Govt School, Mayapuri Distribution of Swachhta certificates to the staff 18. Guwahti GST Awareness in Govt school by drama competition Cleaning campaign in Brahamputra apartment by officers and staff 19. Mumbai I Customs Cleaning of Girgaon chowpatty 20. Jabalpur GST Cleaning of Gwari ghat of Narmada

Best practices/Initiatives by some of the field formations - (contd. ) Sr no. Name of the formation Swachhta activity 21. Tiruchirapalli GST §Cleaning of school building, play ground and other areas in and around the Trichy Seva Sangh Girls’High School §Cleaning the garbage and removing the bushes along the Williams Road, Cantonment, Tiruchirappalli, the prime area of Trichy 22. Raigad GST Commissioner ate Cutting/cleaning of bushes on footpath of old Mumbai Pune Highway 23. Thane Audit §Students of Abhyudayanagar Municipal Secondary School, commissionera lalbaug, Mumbai were educated about the importance of te Swachhta in their life. The school was cleaned by staff by involving students of the school.

Best practices/Initiatives by some of the field formations - (contd. ) Sr no. Name of the formation Swachhta activity 24. Audit-III, Mumbai East & Bhiwandi Commissionerate Iconic Place “Veermata Jijabai Bhosale Udyan & Zoo” was cleaned with the co-operation of the Director and the staff of the garden. 25. Mumbai South and Central Commissionerates The entire surrounding of Powai Lake was cleaned by the officers with the help of local NGO “Swachha Sewa Sanstha” 26. Belapur and Thane GST Commissionerate 55 Officers of the Commissionerate undertook cleaning of Belapur and Bandra Bus Stands 27. Nashik Audit Commissionerate Iconic place in the city i. e. Someshwar Temple was cleaned

Best practices/Initiatives by some of the field formations - (contd. ) Sr no. Name of the formation Audit-II Swachhta activity 28. Pune GST Cleanliness drive at the iconic memorial ‘Mahadaji Shinde’s Chhatri” 29. Chennai Customs §Massive cleaning and installation of two colour-coded Garbage Bins for segregation and collection of garbage at May Day Park, located on Dy. Mayor Kabalamoorthy Salai, Chintadripuet, Chennai §Cleaning of Thiruvanmiyur Beach and Chennai Port 30. Customs (P), Jodhpur Cleaning the entrance area of Kulish Smriti Van, an important tourist place 31. Mumbai-I Customs A street walk (Padyatra) was organized by the officers and staff members of New Custom House on the streets and roads around New Custom House building in Ballard Estate, in the form of “Swachhta. Jagrukata. Padyatra”

Best practices/Initiatives by some of the field formations - (contd. ) Sr no. 32. Name of the formation Mumbai-II Customs Swachhta activity §Commissioner of Customs (General), JNCH, had taken lead along with other officers & staff and cleaned the Uran Beach of length about half km. §Swachhtajagrutiabhiyan was organized on 29. 09. 2017 at Shri Tukaram Hari Vajekar Higher Secondry School, Phunde Village, dist. Raigad, Wherein the Commissioner of Customs (NS-V), JNCH, addressed around 900 students and 15 teaching staff of the school, about importance of Swachhta. 33. Mumbai-III Customs Cleanliness drive in Arnala Beach with joint participation by 43 NCC cadets 34. Jaipur GST 500 indoor potted plants in the Zone free of cost by coordinating with the Horticulture deptt and Jaipur Development Authority.

Best practices/Initiatives by some of the field formations - (contd. ) 35. Hyderabad. GST & Customs Under “Swachta Hi Sewa” campaign organised from 15. 09. 2017 to 02. 10. 2017, a cleanliness drive was conducted by the team staff and officers from all Commissionerates in the Zone which undertook the cleaning of the following iconic places : - (a) Public Gardens (b) Ravindrabharthi (c) Nizam College (d) Niloufer Hospital (e) Hussain Sagar Lake (f) Headquarters of GST Bhawan 36. NACIN, Kolkata has conducted one Drawing Competition on the topic “Swachhta amongst School Children”.

Pictures (Installation of Water cooler in Govt School, Mayapuri, Delhi by Delhi GST)

Pictures (Swachhta Certificate by Delhi GST Zone)

Pictures (Van Mahotsava by Ludhiana Customs)

Pictures (Cleaning of Girgaon chowpatty by Mumbai-I Customs)

Pictures (Beach cleaning by Mumbai-I Customs)

Pictures (Cleaning of GWARI Ghat on Narmada by Jabalpur GST)

Pictures (Compost pit digging-Waste to Manure-by Indore GST)

Pictures (Swachhta Awareness in Govt School by Guwahti GST)

Pictures (Sewage Treatment Plant in NACIN, Bengaluru)

Swachhta Awareness in Govt School by Kakinada Customs

Rainwater Harvesting by Hyderabad GST

Compost Pit by Hyderabad Audit Commissionerate

Way Forward ü The field formations can list out the required areas where funds from SAP can be spent. ü The field formations can adopt any of the Best practices of various field formations depending upon the local need/environment and the funds allocated. ü Request to kindly send pictures related to Swachhta Action Plan on mail: policy. dghrd@nic. in, time to time, so that the same be uploaded on the portal. ü Request to take up the SAP with full enthusiasm so as to make CBEC proud, while showcasing the same in higher level meetings in the Go. I.

Thank You