SUSTAINABLE PROCUREMENT CENTRE OF EXCELLENCE FOR HIGHER EDUCATION

SUSTAINABLE PROCUREMENT CENTRE OF EXCELLENCE FOR HIGHER EDUCATION EAUC Annual Conference - York 28 th March 2012

AGENDA • SPCE Project Activity 2012 • New Website! • Sustainable Procurement Sector Tools • How can we embed sustainable procurement? • Questions?

Project Activity 2012 - January February March Carry out a prioritisation methodology exercise on national frameworks due for renewal 2012 to identify key frameworks for SPCE to support/assist. - Continue to build a network of sustainability contacts within the sector both HEI's and external organisations. - Explore the opportunity to include sustainability information in all framework buyers' guides. - Support and provide assistance to the Hefce carbon target and strategy project focussing on scope 3 emissions. - April May June Investigate barriers and solutions to videoconferencing in the sector. Promotion of JANET's JVCS including case studies, best practice, presentations and videos. Capture and share organisational and individuals' experiences of videoconferencing. Co-ordinate the roll out of NSPPP 1 day module development session via Higher Education purchasing consortia and EAUC. Develop the session into a webinar and elearning tool for end users. Review and update AUPO vendor questionnaire ensuring compliance with EU directives. July August September October November December Establish and Co-ordinate a Capture best practice case Northern sustainability studies via institutional group (possibly two) to sustainable procurement compliment Southern SP projects and Groups. The chair/s to upload/promote via SPCE feed activity and info into website. SPCE and in turn SPCE to Continue to develop other SP groups. Efficiency Measurement Support Green Gown Model best practice Awards 2012. Judge examples and disseminate application for sustainable to the sector. procurement (plus 1 Continue to raise additional) category. Run a awareness of the Flexible master class for Framework and provide sustainable procurement. assistance to consortia and Set up and facilitate institutions to encourage quarterly networking progress. Investigate a sustainability workshops. process for capturing the Workshops will be sector's progress on the FF commodity specific and in order to identify barriers relevant to Higher and solutions. Education and the national agenda for sustainability.

New look SPCE Website!

Sustainable Procurement Sector Tools Defra’s Prioritisation Methodology EAUC’s Li. FE Flexible Framework Whole Life Costing tools Hefce Scope 3 tool Government Buying Standards SPCE website Efficiency Measurement Model

Scope 3 Emissions

Flexible Framework

People This theme focuses on training and capacity building 1. 2. 3. 4. 5. Basic and induction training Advanced training Targeted refresher training Embed and incorporate sustainable procurement Share good practice

Policy, Strategy and Communications This theme focuses on embedding sustainability into procurement through policy and strategy, underpinned by good communications 1. 2. 3. 4. 5. Agree on objectives and have a simple sustainable procurement plan Review and enhance sustainable procurement policy Augment the sustainable procurement policy into a strategy Review and enhance Review regularly and externally scrutinised

Procurement Process This theme focuses on embedding sustainability into the procurement process 1. Expenditure analysis undertaken and key sustainability impacts identified 2. Detailed expenditure analysis undertaken, key sustainability risks assessed and used for prioritisation 3. All contracts assessed for general sustainability risks. Targets to improve sustainability are agreed with key suppliers 4. Detailed sustainability risks assessed for high impact contracts. A life-cycle approach is adopted 5. Life cycle analysis is undertaken for key areas, and best practice shared with other organisations

Engaging Suppliers This theme focuses on making your organisation open and transparent to suppliers 1. Key supplier spend analysis undertaken and suppliers targeted for engagement 2. Detailed supplier spend analysis undertaken and supplier engagement initiated , with senior management involvement 3. Targeted supplier engagement programme in place, including two-way communication between procurer and supplier 4. Key suppliers identified for intensive development, sustainability audits and supply chain improvement programmes are in place 5. Suppliers recognised as essential to organisations sustainable procurement policy and best practice shared.

Measurements and Results Reporting on compliance with this theme is mandatory. The aim is to not only measure the impacts of actions taken to increase sustainable procurement but also to demonstrate the results arising from these actions. 1. Key sustainability impacts of procurement activity identified and 2. Detailed appraisal of the sustainability impacts of the procurement activity has been undertaken and the embed level achieved 3. Sustainability measures refined from general departmental measures to include individual procurers and are linked to development objectives. 4. Measures are integrated into a balanced score card approach reflecting both input and output and comparison to peer organisations made. 5. Measures used to drive organisational sustainable development strategy direction and progress formally benchmarked with peer organisations.

SPCE Flexible Framework Survey – 2009/2010 What level of the Flexible Framework is your organisation? 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% SUPC None / Unknown NEUPC Level 1/2 NWUPC Level 2/3 Level 3/4 LUPC Level 4/5

How can we embed Sustainable Procurement? • • • Sustainable procurement awareness Training and Events Embedding sustainable procurement Existing frameworks and incumbent suppliers Sustainable procurement champions Regional sustainable procurement groups Engagement EMM E-Procurement

Questions? Janine Hamilton Project Manager Sustainable Procurement Centre of Excellence for Higher Education j. hamilton@leeds. ac. uk www. spce. procureweb. ac. uk

Your next steps – making the most of your EAUC Membership… 1. Resources - visit the dedicated sustainable procurement section on the EAUC resource bank 2. Training - want learn more - book onto our EAUC sustainable procurement levels 1 and 2 CPD event (April, London) 3. Recognition - want recognition for embedding a sustainable procurement process - enter the 2012 Green Gown Awards sustainable procurement category. Entries open summer 2012 4. Measure and improve - sign up to Li. FE - www. thelifeindex. org. uk. EAUC Members receive a significant discount • Li. FE offers a dedicated ‘procurement and supplier engagement’ framework Membership matters at www. eauc. org. uk