Survey Said Using surveys and data to move

Survey Said! Using surveys and data to move your counseling program forward.

Topics for this session: • Why use data? • Deciding what data should be collected • Tools available for collecting and analyzing data • Strategies for applying survey results and data to your practice • Example Surveys

Action steps to leave with…. Data I would like to collect: How will I collect this data? How will this data help kids? To Whom will I present this data?

Who became a school counselor so you could collect and analyze data?

Why is data important? • Helps with accountability • Politically “popular” • Helps counselors advocate for their program • Part of the ASCA National model • Helps counselors manage ridiculous workloads

Why is data important? But the most important reason…. It’s good for kids.

What data should I collect? • Attendance • Discipline • Assessment data • Grades • Counselor Interactions • Student meetings • Parent/family meetings • Phone calls/emails • Student Needs • Family Needs • Staff Needs • Principal Needs

Where do I get this data? Data Source Attendance Student Information System Discipline Student Information System/Administrators Assessment Data Student Information System Grades Student Information System Counselor Interactions You! (notes, email, phone log) Student Needs Surveys Family Needs Surveys Staff/Principal Needs Surveys Outcome Data Surveys/Student Information Systems

Types of Surveys • Paper and Pencil • Online

Paper and Pencil Advantages Challenges Easy to make Must tabulate all data by hand Accessible to all (no computers needed) Online Advantages Challenges Data tabulation/analysis done for you. Must have “survey” account Easy to make more complex surveys Need access to computers

Example Paper Surveys

Online Surveys • Make your own on your own website. • Use online web program.

Online options • Survey Monkey • Zoomerang • Google Docs

Should I create an account? • Survey Monkey, Google and Zoomerang often free services • Free services are limited in scope • Survey Monkey Example: Free Paid ($200) Unlimited Surveys 10 question limit No limit 100 response limit No limit View results online View Results online Export results

Create a survey… • Survey Monkey Example • Own Website Examples • www. mtbaker. wednet. edu/counselin g

Analyzing the data Survey Monkey • On free accounts results are limited Paper/Pencil • Hand tabulate • Use Excel (Ez. Analyze)

Analyzing the data

Analyzing Data • Don’t get too complicated. • Remember, you are not publishing a peer-reviewed article. For example: www. mtbaker. wednet. edu/101

Applying the data to practice • What do I do with my data? üKeep it to yourself üShare with your department üShare with your principal üShare with students üShare with parents üShare with teachers üShare with school board üShare with community

Applying data to practice 50% of college bound students did not fill out the FAFSA last year. 50% of students that did the FAFSA got assistance from our career specialist 70% of students that did the FAFSA were in honors English 20% of students that did the FAFSA had F/R lunch Russian and Ukrainian were significantly underrepresented.

Applying Data to Practice What were our action steps? Individual • Ask seniors every time we see them. Department • Re-focus financial aid night and scholarship nights School • Added four lessons to Nav 101 curriculum

Action steps to leave with…. Data I would like to collect: How will I collect this data? How will this data help kids? To whom will I present this data?

Toby Marston tmarston@mtbaker. wednet. edu www. mtbaker. wednet. edu/counseling