Supplier Engagement EAUC EAF Programme EAF Programme n

Supplier Engagement EAUC – EAF Programme

EAF Programme n Background q q Three year project Reducing negative environmental and social impacts through purchasing Steering group, partners from Further Education and Higher Education Training n n n Train the trainer Policy and strategy development Risk based approach to procurement Supplier engagement Social issues in procurement

Supplier Engagement Agenda 10. 45 Coffee and registration 11. 00 Introductions and objectives 11. 15 What do we mean by supplier engagement? 11. 45 Good practice review Examples of different approaches 12. 30 Lunch 13. 00 Good practice review Examples of different approaches 14. 30 Action planning – What can we do? 15. 00 Coffee and close

Supplier Engagement n Format and style of workshops q q q Interactive Informal Varied Fun Proactive

Supplier Engagement Objectives n Share ideas on approaches to supplier engagement to achieve sustainability n Review good practice in supplier engagement n Identify opportunities to increase supplier engagement n Understand the benefits and risks of supplier engagement

What do we mean by supplier engagement? What is it? What do you already do? Why is it important?

What is it?

What do you do already?

Why is it important?

Life cycle impacts of an organisation Inputs òSuppliers ò Energy ò Materials ò People Outputs Your Organisation òInformation ò Services ò Products ò Wastes Environmental and social impacts

Why is it important? Impacts and Opportunities (Environment) High Environmental Footprint Low Natural Resources Transportation Manufacturing Supply Chain Product Distribution Consumers

Why is it important? Current Management Effort (Environment) High Environmental Footprint Low Natural Resources Transportation Manufacturing Supply Chain Product Distribution Consumers

Why is it important? Mismatch between the two High Environmental Footprint Low Natural Resources Transportation Manufacturing Supply Chain Product Distribution Consumers

Why is it important? n You are at risk!! q q q n Activities of your suppliers Prosecution Negative media publicity There are opportunities!! q q q Increase and protect your reputation Tell a good news story Build productive partnerships

Good practice review

Supplier Engagement n Good practice review q q q Where do you start! Supplier credo’s and codes of conduct Use of questionnaires Supplier workshops Guidance for suppliers Working with suppliers

Supplier engagement n Where do you start? q What is important to your organisation? Do you know who your suppliers are? Do you understand the impact of your organisation? Are you committed to sustainable procurement? Are staff ready to support implementation? q Internal first! q q

Supplier engagement q q q Supplier credo’s and codes of conduct Use of questionnaires Supplier workshops Guidance for suppliers Working with suppliers n Different approaches

Supplier engagement n SWOT Analysis q In pairs n n Supplier workshops Questionnaires

Supplier engagement Strengths Weaknesses Opportunities Threats

SWOT Analysis Feedback

Understanding the feedback Exercise – Analysing Questionnaires

Key indicators of poor practice The following are indicators that companies do not take sustainability seriously: n Use of vague statements e. g. “we comply with all relevant regulations”. n Concentration on peripheral issues – e. g. overemphasis on community involvement and charitable giving. n Lack of transparency – no published CSR or sustainability report.

Key indicators of good practice The following are indicators that companies take sustainability seriously: n A commitment to continuous improvement. n A systematic approach to the management of CSR issues (e. g. through the use of ISO 14001, EMAS, BS 8555, SA 8000). n A commitment to publishing a CSR or sustainability report.

Supplier engagement n Guidance q q q Examine the guidance materials that are available What do you like about them? What can you use?

Feedback

Supplier engagement What are the different approaches available to us?

Supplier engagement n Summary q Internal first n n n Your priorities Your objectives Your focus Staff are prepared Buy in at every level

Supplier engagement n Summary q Engaging with suppliers n n n Prioritised Use familiar processes Start the conversations early Produce guidance Support them

Many thanks Jimmy Brannigan jbrannigan@esdconsulting. co. uk