Super NOFA Broadcast Continuum of Care April 2005

Super. NOFA Broadcast Continuum of Care April 2005

Housing for People who are Homeless and Addicted to Alcohol - Deadline: May 19 - Funding: $10 million, housing activities only - Match: Cash - dollar for dollar - Electronic submission

Housing for People who are Homeless and Addicted to Alcohol – Target: Chronically homeless who are addicted to alcohol – Applicants: Must be part of Co. C and in jurisdictions with at least 100 chronically homeless

Housing for People who are Homeless and Addicted to Alcohol – Activities: leasing and limited housing search/ administration

2005 COC Competition • Deadline: June 10 • Funding: $1 billion • No electronic filing

2004 Co. C Results • Awarded: 4, 406 projects for $1. 24 b • Renewal Funding: 70% • Housing/Svcs: 58% vs 42% • Perm Hsg projects: 35%

Overview Need (40 of 100 pts) Continuum (60 of 100) Supportive Housing Shelter Plus Care & SRO Miscellaneous

Pro Rata Need 1. Initial PRN Amount 2. Renewal Hold Harmless Amount 3. Permanent Housing Bonus (Samaritan)

Step 1: Initial Pro Rata Need - Less than last year - Reasons: Lower appropriation More SPC renewals Updated formula data

Step 2: Hold Harmless HUD holds Co. C’s harmless if renewal demand exceeds initial PRN HUD provides Co. C higher of: - Initial PRN or - 1 -Yr SHP potential renewal

Step 2: Hold Harmless (Example)) - If Initial PRN = $1 m But 1 -yr SHP annual renewal amt is $1. 2 m, Then Co. C hold harmless at $1. 2 m

Step 2: Hold Harmless Two options for determining 1. Traditional method 2. Hold Harmless Reallocation

Step 2: Hold Harmless 1. Traditional method based on average annual renewal amount of SHP renewals submitted by Co. C

Step 2: Hold Harmless 2. Hold Harmless Reallocation Method if Co. C wants to use HH to create new permanent housing projects

Step 2: Hold Harmless Reallocation How: HH Co. C’s may reduce/ eliminate renewals and use the savings to create new PH projects: SHP-PH, SPC, SRO

Step 2: Hold Harmless Reallocation Example: SHPR 1: $500, 000 reduce by $100, 00 SHPR 2: $500, 000 reduce by $100, 000 Total reduction: $200, 000 for a new project(s)

Step 2: Hold Harmless Reallocation Risks of using for a new project: 1. Could fail project quality 2. Might not score above initial funding line Result: Reallocated money permanently lost

Step 2: Hold Harmless Reallocation If your Co. C wants to pursue the project option — Contact your FO to reconcile your Co. C’s Hold Harmless Reallocation amount before May 12 new

Pro Rata Need Step 1: Initial Pro Rata Need Step 2: Hold Harmless Now: Step 3: Permanent Housing Bonus

Step 3: PH Bonus: Samaritan Housing Initiative Bonus Same: 1. Must be a new PH project (SHP, SPC, SRO) 2. Must be #1 priority project

Step 3: Samaritan Bonus Differences: 1. 100% of clients must be chronic 2. If SHP, can use up to 20% of project request for case mgt 3. Related to need: 15% of Initial PRN

Step 3: Samaritan Bonus 1, 000 x. 15 = $150, 000

Final Pro Rata Need Ex: Initial PRN $1, 000 Hold Harmless $1, 200, 000√ Samaritan Bonus Final PRN 150, 000√ $1, 350, 000

General Changes • Client eligibility for PH—new and renewals – Street, shelter, TH – Applies to new clients

General Changes • FMR Updates to SPC and SRO • Past: FMR’s updated prior to selection, bumping projects - HUD allowed straddle

General Changes • Now: Projects selected with old FMRs. Then updated with new FMR. No projects will be bumped. – No straddle—projects to fall fully within 40 need points

Continuum of Care

Co. C Exhibit 1 • • • Scoring Application Summary Planning Process Strategy Discharge Planning Policy

Co. C Exhibit 1 • Unexecuted Grants • Co. C Components • Pops. /Subpops. • Data Methods • HMIS

Co. C Scoring Points (60) 2004 • • • Process & Strategy Gaps & Priority HMIS Housing Emphasis Supplemental Res. Performance 17 10 5 10 13 5 2005 17 10 5 12 8 8

Application Summary (Co. C – A) • Geographic codes • Check your geography carefully – Based on CDBG defined universe that changes from year to year

Planning Process (Co. C – B) • Eliminated: brief summary of Co. C accomplishments • New: Describe which and how local and/or state elected officials participate

Planning Process (Co. C – B) • “Level of Participation” specific percent for each planning organization Less than 40% 40 – 80% Greater than 80% Low Medium High

Planning Process (Co. C – B) • Typos: In 1 (e) – 50% should be 80% – 2 d should be 1 (e)

Strategy (Co. C – C) Chronic homeless strategy New-CH performance tracking chart • Individuals chart • Beds chart

Strategy (Co. C – C) Past performance narrative (2 pages) • Specific actions • Obstacles • Changes in the number of CH 2004 - 2005

Discharge Planning Policy (Co. C – D) • Streamlined: through eliminating the narrative • New chart: development/ implementation of protocols for: - Foster care Health care Mental health Correctional

Unexecuted Grants (Co. C – E) • No change

Service Activity Chart (Co. C – F) • Streamlined through eliminating: Description of planned services How participants received & accessed services

Housing Activity Chart (Co. C – G) • Emergency • Transitional • Perm. Supp. Housing for Homeless

Housing Activity Chart (Co. C – G) • Current • Under development: – Fully funded/not yet occupied – New – anticipated date of occupancy

Changes in Housing Activity Chart HMIS Participation Codes A = All clients entered S = Some clients entered N = No clients entered Z = Not participating

Changes in Housing Activity Chart • HMIS Coverage Calculated for year round beds • Unmet need added to each Housing Activity Type

Changes in Housing Activity Chart Permanent Supportive Housing New: Is the PSH unit targeted or occupied by chronic homeless individuals PSH Project Units/CH 100/50

Energy Star Chart (Co. C – H) • Awareness • Notified Co. C • Percent use – Priority chart projects

Housing Gaps Analysis Chart - Eliminated • Now reported in Housing Activity Charts as “Unmet Need”

Homeless Population and Subpopulation Chart (Co. C – I) • Must be based upon 2005 counts consistent with HUD Standards • • Shelter Count January 2005 Street Count preferably January 2005

Data Collection Methods • • Annual Housing Activity Chart Emergency/TH definition Unmet housing needs Homeless Pops & Subpops Chart - Shelter/Street Count Methods • Plans for 2007 counts & whether 2006 counts planned

2005 Standards & Methods Frequency Methodology Hsg Activity Chart Ann. 1 night in Jan 05 Hsg Gaps Ann. Local Method HP/SP Chart Sheltered Every other year(05, 07) 1 night last wk in Jan ‘ 05 Unsheltered Every other year (05, 07) 1 night last wk in Jan ‘ 05 (Preferred)

HMIS Progress, 2001 -2004

HMIS Implementation Status - Dates – Barriers – Standards Implementation Unduplicated count procedures HMIS administrative info

HMIS projects below funding line receive priority funding for 1 year if: – 40 need pts and – 65 total points

2005 Congressional Direction • “The Committee remains strongly supportive of the Department’s efforts on data collection and analysis within the homeless programs, especially its efforts to collect a nationally representative sample of homeless data. ”

2005 Congressional Direction “HUD should continue its collaborative efforts with local jurisdictions to collect an array of data on homelessness in order to analyze patterns of use of assistance, including how people enter and exit the homeless system. ”

2005 Congressional Direction “The committee directs HUD to continue its role in leading the Federal Government’s efforts on this data collection and analysis activity. ”

Report to Congress Fourth Progress Report on HUD’s Strategy to Improve Homeless Data Collection, Reporting and Analysis (March 2005) http: //www. hud. gov/offices/cpd/ homeless/hmis/strategy/index. cfm

Project Priorities & Narratives (Co. C – K) Priority Chart • New – Project Names Column • Tips – Priority List data must match Project data – Indicate program type within the component

Project Priorities • Narrative Requests • Sources used to determine performance • How new project fills gap • Fair priority process

Reallocation Chart New Option (Co. C – K) Eligible: • Hold Harmless Co. Cs Renewal Burden greater than Initial PRN What: • Can choose to reduce or eliminate renewal project • Use funds to create new PH projects – only

(Co. C – K) Fiscal Year Number of Grantees Amount 2004 $24. 5 million 105 2003 $24 million 90 2002 $25 million 101 2001 $24 million 111 2000 $24. 7 million 103 1999 $26. 9 million 91

Project Priorites (Co. C – K) Reallocation Chart Reduced or Eliminated Grant in the 2005 Competition A B C D E F Reduced Amount Retained Amount from Existing Grant Expiring Grants Prog. Code Compo Annual - nent Renewal Amount Ex, MA 01 B 300002 SHP TH $100, 000 $60, 000 $40, 000 Ex, MA 01 B 400002 SHP SSO $80, 000 $0 TOTAL $80, 000 $140, 000 $40, 000

Project Priorites (Co. C – K) Reallocation Chart Newly Created Permanent Housing Projects in the 2005 Competition G H I J 2005 Project Priority Number Prog. Code Component Transferred Amounts Ex: #5 SHP PH $90, 000 Ex: #12 S&C TRA $50, 000 TOTAL $140, 000

Reallocation (Co. C – K) How: • Use Reallocation Chart/ Columns A-J to track movement of funds When: • If interested contact FO ASAP no later than May 12, 2005 • Grantees and Co. C must reconcile annual renewal amounts, eligible grants and total renewal burden with FO by May 20, 2005

Reallocation (Co. C – K) RISKS • Loss of renewal funds transferred to new PH projects if Co. C scores below funding line or project is rejected

Co. C Project Performance (Co. C – M) • Assesses Co. C’s progress in reducing homelessness • New – Clarify check boxes most recent APR for all non-HMIS renewals on priority list • Check boxes for either all or none

Performance 1. Permanent housing measures - length of stay 2. Transitional housing measures - moving participants to PH

Performance 3. Mainstream services & employment measures - increase in obtaining resources Tip: Enter same total of # of adults being served by renewal projects on each row of Column#1

Supplemental Resoures – Project Leverging Chart (Co. C – N) • New Chart documents all resources • June 10, 2005 • includes cash match, or value of buildings, equip, materials, services,

Supplemental Resoures – Project Leverging Chart (Co. C – N) • cash sources – Federal, State, City, County, Private, Foundations • submit at Tech Submission

Removing Barriers to Affordable Housing (Co. C – O) • Removing Barriers to Affordable Housing = 2 pts • Form – HUD 27300 (located on page 13629 of the general section of the NOFA

Guidance for Removing Barriers to Affordable Housing (Co. C – O) • Review Sec. Vd 2(g) of the general section of the NOFA (page 13588) • Review March 22 2004 and April 21, 2004 Federal Register Notices www. archives. gov/federal_register www. hud. gov/webcasts/index. cfm

New SHP Project Narrative (Co. C – 2 A) New: • #1 Bonus Projects – 100% chronically homeless (check box) • Change – New project terms 2 or 3 yrs (except HMIS - 1, 2 or 3 yrs) • Remember only persons coming from streets & shelters and TH are eligible for PH

New SHP Project Narrative (Co. C – 2 A) Change: What” type and scale of housing on 3 a and type and scale of services Tip: Clarify where clients will come from

New SHP Project Narrative (Co. C – 2 A) New: Q 7 a. Indicate date project will participate in HMIS 7 b. Verify if 100% on this date 7 c. Same question – but (new) for dedicated HMIS only

New SHP Project Narrative (Co. C – 2 A) • Q 7. d, e, f - same questions - still for dedicated HMIS only • No change for Q 8 - Discharge Policy

Project Information Program Comp/Types (Co. C – 2 B) Tips: • Safe Haven – Indicate permanent or transitional • Project description information, component box checked, priority list - must all be consistent with each other

Existing Facilities and/or Activities (Co. C – 2 C) • No Change

Number of Beds, Participants, and Supportive Services (Co. C – 2 D) • Reminder: a. 1 on Chart 2 beds for chronic

HMIS Budget (Co. C – 2 E) • Reminder: Dedicated HMIS projects complete entire budget Shared HMIS projects complete total lines only

Operating Costs Chart (Co. C – 2 F) • Tip: If requesting leasing – do not request utilities in operations

Leasing Information (Co. C – 2 G) • Tip: • Leasing is for units, facility space but - for/bed • Utilities can be included in unit’s rent but cannot exceed unit FMR

Leasing Chart (Co. C – 2 G) • PHA utility calculations can be deducted from client’s rent contribution • See CPD Notice CPD-96 -03 Tenant Rent Calculations for Mc. Kinney Act Programs

Project Budget (Co. C – 2 H) • No change

Additional Key Information (Co. C – 2 I) • Change – Subpopulation chart title clarified – check either less than 70% or more for each subpopulation. NA for those not served.

Additional Key Information Tip – Q 2 PIT # of CH served in project. Important question Change: - Q 4 Indicate sponsor and applicant faith base status. - Baseclosure question deleted

Additional Key Information New - Q 6 - Applicant previous Federal grant recipient - Q 7 - Applicant previous SHP/S+C recipient New – Logic Model –Webcast training April 13, 2005 See Webcast schedule on HUD. gov

Exhibit 2 SHP Renewal Projects

Project Information & Budget (Co. C – 2 RA) • New – Q 2 – Chart 1&2 Bed and Participants • Dedicated HMIS – items 1, 2 c, 3 a. b. c. , 4 c

Project Information & Budget (Co. C – 2 RA) • Subpop chart – same as new project applications • Faithbase chart – same as new project applications

Supportive Services Chart & Instructions (Co. C – 2 RB) • No change

HMIS Budget (Co. C – 2 RC) • No change to budget form Tip: - Shared HMIS complete total boxes on budget • New: Question 4 -a&b – similar but not the same as new project application

Operating Costs Budget (Co. C – 2 RD) • No change

Exhibit 3 S+C New Projects

S+C Component Comparisons (Co. C – 3 A) • No change

S+C Project Narrative (Co. C – 3 B) • Same revisions as SHP (project summary, population served, housing and services narrative, HMIS)

S+C Project Narrative • Program Goals(APR) – new narrative to describe performance measures used for homeless assistance goals: (from technical submission)

S+C Project Narrative Program Goals – • Obtain/Remain in perm. Hsg. • Increase skills and income • Achieve greater selfdetermination

Project Component/ Infor. /Participant Count (Co. C-3 C) • Check box for rents exceeding FMR

S+C Project Budgets (Co. C – 3 D/3 G) • Revised FMRs published 2/28/05 (ltd changes) • Rents < or > than FMR will be awarded as requested without adjustment (higher rents require documentation)

Additional Key Information (Co. C – 3 H) Same revisions as SHP: • Number of chronic homeless based on point in time • Query applicants if religious organization • Check box for Logic Model, prior receipt of Federal, Mc. Kinney-Vento funds

Exhibit 3 R S+C Renewal Projects

Project Narrative/ Performance/Component/ Information (Co. C – 3 RA) • No change • Grant consolidations at grant agreement • Remember – Expiring S+C/SRO must request renewal here as well

Participant Count (Co. C – 3 RB) • No Change

S+C Renewal Budget (Co. C – 3 RC) • Same issues as new S+C • FMRs revised 2/28/05 • Rents < or > FMR awarded as requested

S+C Renewal Budget/SRO Only (Co. C – 3 R-D) • No Change • Renewed at expiring contract rent

Additional Key Information (Co. C – 3 RE) • Same additions as SHP & new S+C, plus • Questions on HMIS participation

Exhibit 4 SRO New Projects

SRO Project Narrative (Co. C – 4 A) • Same additions as SHP & S+C

Project Narrative/ Project Information (Co. C – 4 B) • Per unit cost limitation raised from $19, 500 to $20, 000

Budget (Co. C – 4 C) • FMR issues, same as S+C

PHA Certification (Co. C – 4 D) • No change

Additional Key Information (Co. C – 4 E) • Same additions as SHP, S+C

Application Assembly Order Single Co. C submission, three parts: 1. Co. C Exhibit 1 2. Applicant Documentation 3. Project Documentation

Application Assembly Order 1. Co. C Exhibit 1: • Narratives and charts, Co. C – A through N • HUD-27300, Barriers Questionnaire

Application Assembly Order 2. Applicant Documentation: • SF-424 for each applicant, with attached list of projects • SF-424 SUPP • Additional applicant documentation

Application Assembly Order 3. Project Documentation: • Exhibits 2 -4, in priority list order with all forms • Documentation of sponsor eligibility • HUD-96010, Logic Model

Application Assembly Order 3. Project Doc’n (cont. ): • HUD-2880, Disclosure Report • HUD-2991, Cert of Consistency with Con. Plan