SUMMER WORK EXPERIENCE PROPOSERS CONFERENCE SUMMER YOUTH WORK

SUMMER WORK EXPERIENCE PROPOSERS’ CONFERENCE SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 1

SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 2

Summer Youth Work Experience Program The purpose of this RFP is to solicit to implement a 5 week Summer Youth Work Experience Program including career exploration and employability skills for disadvantaged youth ages 16 -21 with barriers to employment. The LVWIB is seeking provider(s) to serve 50 in-school and 50 out-of-school youth with a 5 week, 20 to 35 hours a week work experience. The program must take place within the timeframe of June, 2012 through September, 2012 and includes referral of youth to a LVWIB designated youth provider(s) following the Summer Youth Work Experience Program. SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 3

Summer Youth Work Experience Program POPULATION TO BE SERVED Fifty (50) youth should be out-of-school youth aged 16 through 21, who have not yet reached the age of 22. Fifty (50) youth should be in-school youth 16 years or older and currently in 11 th or 12 th grades. All youth must meet the WIA eligibility criteria described in the RFP. SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 4

Summer Youth Work Experience Program Recruitment Recruit and enroll a mix of 50 in-school and 50 out-ofschool youth from all areas of Lehigh and Northampton Counties. Coordinate with school districts and programs in the community for referrals. In-school youth will be paid $7. 25 per hour and out-of-school youth will be paid $7. 50 per hour by Lehigh Valley Workforce Investment Board, Inc. These rates are subject to change. SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 5

Summer Youth Work Experience Program Eligibility LVWIB will provide eligibility training and assistance to the successful proposer(s) on eligibility determination, data collection, and data entry necessary to ensure WIA compliance. SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 6

Summer Youth Work Experience Program WIA Eligibility - To be considered eligible, youth must meet the following criteria and verify that they: • Are between ages of 16 and 21 (at least 16 and not older than 21 at the time of participation) • Are a U. S. Citizen or legally permitted to work in the United States • Are a resident of Lehigh or Northampton counties • Have a valid social security number • All males at least 18 years of age must be in compliance with the Selective Service Act requirements SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 7

Summer Youth Work Experience Program • Meet economic eligibility as defined in WIA 101 (25) - Low-income youth must meet the definition and provide verification source for ONE of the following low-income categories: ● Cash Public Assistance ● Family income at or below the Poverty Line or 70% of the Lower Living Standard Income Level (LLSIL) ● Receives Food Stamps or was determined eligible to receive in the six months prior to registration ● Homeless per 103(a) and 103 (c) of the Mc. Kinney Act ● Publicly-supported Foster Child ● Disability and income at or below the Poverty Line or 70% of the LLSIL Size of Family 1 2 3 4 5 6 7 8 26 -week Maximum Income $ 5, 585 $8, 371 $11, 489 $14, 182 $16, 738 $19, 573 $22, 408 $25, 243 SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 8

• AND, meet ONE of the following barriers, as defined in WIA 101 (13), with supporting documentation: ● Basic skills deficient ● School drop-out ● Homeless, runaway or foster child ● Pregnant or parenting ● Offender ● Individual (including youth with a disability) who requires additional assistance to complete an educational program, or to secure and hold employment SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 9

Summer Youth Work Experience Program Services: • Recruitment and eligibility • Assessment basic skills and employability skills • Case management: Develop and Individual Employment Plan and initiate Career Pathways Plan and Maintenance of youth files • Work experience site development • Matching youth to work experience sites • Processing of Worksite Agreements • Obtaining Medical Release Forms • Youth orientation sessions • Referral to support services • Obtain Act 33 Child Abuse, Act 34 Criminal Background Check, and Act 74 FBI Clearances for youth as required by worksite • Worksite Supervisors orientations SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 10

Summer Youth Work Experience Program • Establish a payroll process with appropriate separation of duties for distribution, review, and approval of Time and Attendance Records and provide to LVWIB for payroll processing. LVWIB will be the employer of record • Postings including: Work Schedule with name of worksite, names and age(s) of youth at each site and work hours, Anti-Discrimination Posters, Worksite Grievance Procedures, Photocopy of the Completed Worksite Agreement/Request, Child Labor Law Abstract, Minimum Wage Law, Sign-In/Sign-Out Sheets, Equal Employment Letter, Equal Pay Laws, Accident or Injury Poster • Monitor and evaluate worksites ensuring compliance/issue resolution • Enforce LVWIB and worksite disciplinary policies • Referral of youth to LVWIB designated youth provider following Summer Work Experience Program SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 11

Summer Youth Work Experience Program Proposer(s) is expected to enter all data necessary to comply with state requirements into the Commonwealth Workforce Development System (CWDS). This includes but is not limited to: Objective Assessment Individual Employment Plan Test of Adult Basic Education (TABE) – Reading/Math Assessment Case Management WIA Participation Summer Work Experience Employability skills Entry of any other services provided SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 12

Summer Youth Work Experience Program Performance LVWIB requires data collection to validate performance. Program providers must be prepared to report on their program and performance to the LVWIB. Performance shall be based on Program Design including: ● Recruitment and Enrollment ● Eligibility, Documentation and Data Entry ● Work Experience Worksite Development (based on previous program outcomes, enrollment of 100 youth required approximately 40 worksites) ● Case Management/Counseling including matching youth to worksite experiences ● Orientation Process for worksite supervisors and youth ● Payroll Process and Time and Attendance ● Monitoring, Compliance and Evaluation for continuous improvement ● Performance Management System ● Budget, Fiscal accuracy and timeliness ● Youth retention ● Customer satisfaction SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 13

Summer Youth Work Experience Program NUMBER TO BE SERVED AND FUNDS AVAILABLE LVWIB plans to serve 50 in-school and 50 out-ofschool youth. LVWIB has approximately $150, 000 to $200, 000 available for the services outlined in this RFP. SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 14

Summer Youth Work Experience Program Proposal Schedule EVENT RFP ISSUED TO THE PUBLIC DATE/TIME APRIL 23, 2012 DEADLINE FOR POSTING WRITTEN QUESTIONS APRIL 27, 2012, 10: 00 AM PROPOSERS’ CONFERENCE APRIL 27, 2012, 1: 30 PM DEADLINE FOR PROPOSAL SUBMISSION MAY 11, 2012, 12: 00 NOON PROPOSAL REVIEW COMMITTEE WEEK OF MAY 14, 2012 YOUTH COUNCIL RECOMMENDATIONS MAY 22, 2012 LVWIB APPROVAL MAY 25, 2012 CONTRACT NEGOTIATIONS MAY 29, 2012 CONTRACT START JUNE 1, 2012 WORK EXPERIENCE END SEPTEMBER 28, 2012 CONTRACT END OCTOBER 22, 2012 SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 15

Summer Youth Work Experience Program Evaluation Criteria Proposals will be reviewed by staff and Youth Council Review Committee CRITERIA 100 TOTAL POSSIBLE POINTS AGENCY DETAILS 5 POINTS RECRUITMENT 10 POINTS ELIGIBILITY DETERMINATION AND ASSESSMENT 10 POINTS PROGRAM DESIGN 15 POINTS TIME AND ATTENDANCE 5 POINTS CASE MANAGEMENT/COUNSELING 10 POINTS STAFFING 5 POINTS DATA ENTRY AND MONITORING 10 POINTS PERFORMANCE 15 POINTS CONTRACT AND BUDGET INFORMATION 15 POINTS SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 16

Summer Youth Work Experience Program Budget and Budget Narrative Administrative Costs The costs of administration of those expenditures associated with performing the following overall general administrative functions: • Accounting, budgeting, financial and cash management functions • Procurement and purchasing functions • Property management functions • Personnel management functions • Payroll functions • Audit functions Administrative costs are limited to 5% based on the executed contract amount. For profit organizations: profit is capped at a rate of 8%. SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 17

Summer Youth Work Experience Program Budget Forms SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 18

Questions and Answers 1. As the proposer, are we required to be the Employer of Record? No, the LVWIB will be the Employer of Record for the participant payment. 2. Does LVWIB have a pipeline of youth? Applications have been distributed to Lehigh and Northampton School Districts. Applications are also available on LVWIB website at www. lvwib. org. 3. Does LVWIB have a pipeline of worksites? Yes – from previous worksites and current worksite applications. 4. Can I use PIC as a Experience Reference? No, this would be a Conflict of Interest because LVWIB Fiscal Staff has fiscal responsibility for both PIC and LVWIB. SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 19

Questions and Answers 5. Regarding a referral to a service provider after the summer, what if a graduating senior or out of school youth goes on to college? What happens then? All youth will be referred to a LVWIB designated youth provider following the summer work experience. 6. In section 3. Program Services, part l. why would youth need to obtain clearances and background checks required by the worksite? All youth will not need clearances and background checks. If a worksite requires youth clearances and background checks we are asking you to assist the youth to obtain them. SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 20

Questions and Answers 7. Can worksites provide any activities located at any casino/gambling establishment, aquarium, zoo, golf course or swimming pools. No, this is referenced in the Work Experience Fact Sheet LVWIB website within the worksite request form 8. Will the WIB be issuing an RFP for pay rolling the students? The LVWIB is to be the employer of record. 9. Will the WIB be issuing an RFP for the Work Readiness Portion alone? If this is in reference to the Career. Linking Academy, yes we will be issuing an RFP. SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012 21