SUMMER CAMP 2013 ORGANIZING COMMITTEE 1 ST MEETING

SUMMER CAMP 2013 ORGANIZING COMMITTEE 1 ST MEETING

AGENDA I. i. GCDP changes: NGOs cooperation Cooperation between 2 projects_SC & GPC II. OC introduction: III. Summer Camp project: This year’s concept Timeline IV. Job description: JD overview Synergy between OCs V. OC Rules: VI. Next steps: VII. Customers services:

i. GCDP changes NGO COOPERATION 3 types of project Run by AIESEC-NGO cooperation Run by NGO

i. GCDP changes NGO COOPERATION The advantage of cooperation with NGO 1. Larger Social Impact by increasing project quality - NGOs are professional project designers. - NGOs provide professional trainings. - NGOs can attract and raise big media partner to get more social awareness.

i. GCDP changes NGO COOPERATION The advantage of cooperation with NGO 2. Financial Sustainability - NGOs have connection with Government or CSR companies to help AIESEC get more sponsor. - NGOs can help us raise social donations (money and in-kind) by referring potential partners or raising for us. (It depends on different situations. )

i. GCDP changes SC and GPC COOPERATION What do the 2 projects have in common?

i. GCDP changes SC and GPC COOPERATION Interns_Exchange - - Host Program X materials (delegates mailer, buddy system training package, etc. ) Exchange or borrow interns between 2 projects if necessary City tours to discover VNese culture Hold bondings, cooking days, tea talk, etc.

OC INTRODUCTION OCP OC Content OC ER OC P&D OC F&E OC X

SUMMER CAMP PROJECT What is the objectives of Summer Camp?

SUMMER CAMP PROJECT Objectives - Inspire the youth to become global citizens - Bring to students global perspectives in a diverse environment - Discover different cultures and internationalism - Provide initial knowledge regarding global mindset and emotional intelligent - Enhancing creativity and environmental friendliness - Enable international students to approach Vietnamese culture, interact with Vietnamese students, and vice-versa.

THEME: CULTURE

THEME: CULTURE FOOD

THEME: CULTURE FESTIVALS

THEME: CULTURE CUSTOMS

THEME: CULTURE TALES

THEME: CULTURES COLLIDE

GOAL Criteria Number of interns realized 10 Rate of interns’ satisfaction 4. 5/5 Number of attendee 120 Rate of attendees’ satisfaction 90% Number of partners involved 25 Rate of partners’ satisfaction 90%

SUMMER CAMP PROJECT Timeline 1/3 – 31/3 PREPARATION & START UP • All OCs get training • Finalize the main theme of the camp • Market research & start searching venue • Done proposal & start sales process • Done TN info • Finish promotion detailed plan & some materials needed for promotion 1/4 – 15/5 SPEED UP • In the first week of April: done finding venue & sales at least 2 partners. • 15/4: Start promotion campaign • Start matching • Draft content • Draft plan for budget 15/5 – 15/7 BEFORE & DURING CAMP DELIVERY • Detailed content with materials needed • Detailed plan for budget • Execute promotion campaign • Sales 5 in-kind partners, 5 learning partners, 15 media partners • X realization • CAMP DELIVERY

JOB DESCRIPTION JD OVERVIEW OC Promotion OC Content • Build content together with interns OC ER • Take charge of in-kind, learning, media & venue partners OC X • Raise, match, realize • Plan & execute Buddy system OC F&E • Take charge of finding venue • Run events for camp • Budget controlling • Make promotion plan, materials then execute promotion campaign • Customer services

JOB DESCRIPTION Synergy between OCs OC content & OC Event: find venue & materials fitting the content OC content & OC X: keep track interns’ work OC content & OC ER: learning partners OC X & OC promotion: interns’ promotion clips

OC RULES 1. Email confirmation 2. Punctuation - All tasks must be accomplished ON TIME - Attend meetings ON TIME The very first 10 minutes of delaying: fine 20 K From the beginning of 11 th to 30 th minute of delaying: fine 50 k In case anyone absent to a meeting without any confirmation: fine 100 k

OC RULES 3. Behaviors in team: Be respectful to others Treat everyone equally Be constructive in giving ideas and opinions Be supportive to others Give feedback to team and others in time and frankly 4. The money collected from fines will be spent for OC bondings or for awarding the best OC of the month.

NEXT STEPS FIX MEETING DATE SET PERSONAL MEETING