Summary of Budget Cost Contributions for LHC Experiments

Summary of Budget, Cost, Contributions for LHC Experiments Vera G. Lüth May 10, 2007 1

Motivation and General Philosophy n n In collaboration with the resource coordinator of the LHC experiments we have established a set of tables that provide for each of the four LHC experiments, on two pages, a summary of the Cat. A M&O budgets, costs, income and cash balances In addition to the annual records, the tables show the sums up to the end of the last year for which these numbers have been reported. These tables are not to serve as a performance measure in terms of project management, they simply provide a summary of past and current records provided to the RRB. The primary purpose to assist the SG members in their assessments. Vera Lüth Scrutiny Group Mtg, May 07 2

Tables for Cat. A M&O for LHC Experiments Specifically these tables provide n n n The annual budgeted costs at level 1 since 2002, as approved by RRB, in some cases reductions by RM The annual actual costs at level 1, since 2002. The costs are reported in the year the payments were made, not the year they were budgeted. The outstanding commitments or cost of deferred purchases or deferred activities are given at the end of the last year for which costs are reported. The power costs are for non-member states only, They are assessed in the current year, based on membership. The balance at level 1 of the budgeted and the actual costs incurred in a given year. Vera Lüth Scrutiny Group Mtg, May 07 3

Summary Tables n n ATLAS Summary CMS Summary ALICE Summary LHC_b Summary Vera Lüth Scrutiny Group Mtg, May 07 4

Tables for Cat. A M&O for LHC Experiments Specifically these tables provide (cont. ) n n The invoiced contributions for a given year. This should equal the budgeted costs, but in some cases a lower amount was invoiced in recognition of savings in prior years! The actually received contributions in a given year, including any inkind contributions and interest payments from CERN. Many FA send their contributions late, often in a later year! The balance of the received contributions and the actual costs for a given year. In addition to the annual records, the tables show the sums up to the end of the last year for which these numbers have been reported. Vera Lüth Scrutiny Group Mtg, May 07 5

ATLAS: M&O Cat. A Status Dec. 2006 Vera Lüth Scrutiny Group Mtg, May 07 6

CMS: M&O Cat. A Status Dec. 2006 Vera Lüth Scrutiny Group Mtg, May 07 7

ALICE: M&O Cat. A Status Dec. 2006 Vera Lüth Scrutiny Group Mtg, May 07 8

LHC_b: M&O Cat. A Status Dec. 2006 Vera Lüth Scrutiny Group Mtg, May 07 9

Status Overview ATL AS ALIC LHC CMS E _b 2002 -2006 Total Budget KCH 20, F 177 15, 428 6, 553 3, 570 Total Cost KCH 20, F 147 14, 485 5, 852 3, 435 Balance Budget. Cost KCH F 30 943 701 135 as of 12/31/2006 0% 6% Total Invoiced Contributions KCH 20, F 177 15, 428 6, 553 3, 570 Total Actual Contributions KCH 17, F 767 14, 785 6, 091 3, 529 Outstanding Contributions KCH (2, F 410) ( 643) ( 462) (41) as of 12/31/2006 Vera Lüth Cash Balance % % -12% KCH (2, F 380) -4% 11% -7% 4% -1% Scrutiny Group Mtg, May 07 300 239 94 10

Conclusions n n We have now a simple way of summarizing the financial status at the end of the reporting year for Cat. A M&O, with simplified and uniformat and definitions! Resource managers have agreed to provide updates for the spring meeting. i. e. report spending, income and updates to budgets. This is in addition to the detailed reports on costs in May, and justification for future budgets reported in September. This should help the SG to understand these reports. My thanks to the resource managers to assist in this effort. Vera Lüth Scrutiny Group Mtg, May 07 11