Successful Partnerships for Authority Control Ann Kebabian Colgate

Successful Partnerships for Authority Control Ann Kebabian, Colgate University Martha Rice Sanders, HELIN Consortium Cecilia Piccolo Tittemore, Dartmouth College May 17 - 20, 2009

Getting going in Authority Control in your MILLENNIUM system One-time database cleanup Load tables Indexing [names and subjects] Match points Other database cleanup possible

Topic: source of authority records for in -house cataloging Colgate: MARCIVE + local from OCLC and LC download Dartmouth: LTI Authority Express (AEX) HELIN: Backstage + local download from OCLC

Topic: headings control for new inhouse cataloging Colgate: MILCAT headings reports and OCLC/LC Dartmouth: LTI AEX HELIN: MILCAT headings reports and Backstage

Topic: headings control for new batchloaded cataloging Ø Colgate: MARCIVE for some batch files Ø Dartmouth: LTI AEX for some batch files Ø HELIN: Backstage for some batch files

Topic: authority record maintenance (changes or deletes) Colgate: MARCIVE Dartmouth: LTI Authority Update Processing (AUP) + NACO HELIN: Backstage

Cancelled Authority Records

Topic: bibliographic record maintenance when ARs change Dartmouth: LTI AUP service HELIN: III AACP Colgate: III Automatic Authority Control Processing (AACP)

Marcive adds former heading to AR

Backstage adds former heading to AR

AACP Reports

Some AACP changes are incorrect

Topic: protecting local data in authority records Dartmouth: all local data are contributed via NACO HELIN: marking x-refs with 2 nd indicator “ 9” Colgate: special III load table + 691 field

Locally edited AR

Topic: working with a vendor to achieve best results Colgate: local options and customization Dartmouth: new data formats: genre headings HELIN: partnering for a better product

Special Considerations: Dartmouth: maintenance of data parity HELIN: consortium coordination Colgate: Authority records in interfaces? ? “Next-gen”

Contact Information: Ann Kebabian, Colgate University akebabian@mail. colgate. edu Martha Rice Sanders, HELIN Consortium msanders@etal. uri. edu Cecilia Tittemore, Dartmouth College cecilia. tittemore@dartmouth. edu